Job Description
Join the team!
NanoXplore is strengthening its position as a world leader in graphene every day, whether through acquisitions, strategic partnerships or new manufacturing methods. As a result, we are looking for exceptional people to support our growth and help us realize our projects.
Summary
The Strategic Executive Assistant to the Executive Team provides high-level, confidential, and strategic support to the Executive Team. This role requires exceptional judgment, strong organizational capability, bilingual communication skills (French/English), and the ability to operate in a fast-paced, dynamic environment.
Responsibilities
Executive Management: Manage the Executive Team's calendar, priorities, and travel arrangements.
Preparation and Communication: Draft, translate, and edit documents, presentations, and reports; prepare agendas and meeting materials.
Coordination and Organization: Handle logistics for executive, cross-functional, and Board meetings; coordinate travel, accommodations, and expense reports for leadership.
Strategic Support: Monitor key initiatives, assist with special projects, and support corporate events (retreats, assemblies, summits).
Relationships and Representation: Serve as the central point of contact for the Executive team'S office and maintain professional relationships with internal and external stakeholders.
Please note that this list is not exhaustive and represents a summary of the main responsibilities associated with the role.
Education and experience
Bachelor's degree in Business Administration, Communications, or a related field preferred.
5+ years supporting an Executive Team in a corporate environment.
Bilingualism (French-English) is required, as the successful candidate will regularly interact with contacts outside of Quebec;
Strong organizational and time-management skills; ability to manage multiple priorities.
High level of discretion, professionalism, and sound judgment.
Proficiency in Microsoft Office Suite, Teams, PowerPoint, and document management tools.
Experience coordinating Board or governance activities considered an asset.
Aptitudes
Leadership: Demonstrated ability to lead diverse, cross-functional teams.
Technical Expertise: Strong understanding of R&D processes, product development cycles, and technology trends.
Interpersonal Skills: Excellent communication, collaboration, and relationship-building skills.
Problem-Solving: Strong analytical and decision-making abilities to address complex challenges.
At NanoXplore, we value our employees and offer a comprehensive benefits package to support your well-being:
RRSP/DPSP program;
Group insurance program including medical and dental coverage;
Telemedicine program for you and your immediate family;
Employee and family assistance program;
Free on-site gym;
Regularly organized social events (potluck, BBQ and more).
Travel: Ability to travel to external manufacturing plants and customer sites as required.
NanoXplore is a graphene company, a manufacturer and supplier of high-volume graphene powder for use in industrial markets. The Corporation provides standard and custom graphene-enhanced plastic and composite products to various customers in transportation, packaging, electronics, and other industrial sectors. NanoXplore is headquartered in Montreal, Quebec, with nearly 400 employees supporting manufacturing facilities across Canada, the U.S. and Switzerland. NanoXplore is a publicly traded Company (TSX: GRA and OTCQX: NNXPF) headquartered in Ville St-Laurent.
NanoXplore is strengthening its position as a world leader in graphene every day, whether through acquisitions, strategic partnerships or new manufacturing methods. As a result, we are looking for exceptional people to support our growth and help us realize our projects.
Summary
The Strategic Executive Assistant to the Executive Team provides high-level, confidential, and strategic support to the Executive Team. This role requires exceptional judgment, strong organizational capability, bilingual communication skills (French/English), and the ability to operate in a fast-paced, dynamic environment.
Responsibilities
Executive Management: Manage the Executive Team's calendar, priorities, and travel arrangements.
Preparation and Communication: Draft, translate, and edit documents, presentations, and reports; prepare agendas and meeting materials.
Coordination and Organization: Handle logistics for executive, cross-functional, and Board meetings; coordinate travel, accommodations, and expense reports for leadership.
Strategic Support: Monitor key initiatives, assist with special projects, and support corporate events (retreats, assemblies, summits).
Relationships and Representation: Serve as the central point of contact for the Executive team'S office and maintain professional relationships with internal and external stakeholders.
Please note that this list is not exhaustive and represents a summary of the main responsibilities associated with the role.
Education and experience
Bachelor's degree in Business Administration, Communications, or a related field preferred.
5+ years supporting an Executive Team in a corporate environment.
Bilingualism (French-English) is required, as the successful candidate will regularly interact with contacts outside of Quebec;
Strong organizational and time-management skills; ability to manage multiple priorities.
High level of discretion, professionalism, and sound judgment.
Proficiency in Microsoft Office Suite, Teams, PowerPoint, and document management tools.
Experience coordinating Board or governance activities considered an asset.
Aptitudes
Leadership: Demonstrated ability to lead diverse, cross-functional teams.
Technical Expertise: Strong understanding of R&D processes, product development cycles, and technology trends.
Interpersonal Skills: Excellent communication, collaboration, and relationship-building skills.
Problem-Solving: Strong analytical and decision-making abilities to address complex challenges.
At NanoXplore, we value our employees and offer a comprehensive benefits package to support your well-being:
RRSP/DPSP program;
Group insurance program including medical and dental coverage;
Telemedicine program for you and your immediate family;
Employee and family assistance program;
Free on-site gym;
Regularly organized social events (potluck, BBQ and more).
Travel: Ability to travel to external manufacturing plants and customer sites as required.
NanoXplore is a graphene company, a manufacturer and supplier of high-volume graphene powder for use in industrial markets. The Corporation provides standard and custom graphene-enhanced plastic and composite products to various customers in transportation, packaging, electronics, and other industrial sectors. NanoXplore is headquartered in Montreal, Quebec, with nearly 400 employees supporting manufacturing facilities across Canada, the U.S. and Switzerland. NanoXplore is a publicly traded Company (TSX: GRA and OTCQX: NNXPF) headquartered in Ville St-Laurent.
💡 Quick Summary
Seeking a career-building opportunity? The Assistant to the Executive Team position is now open for candidates interested in the Event Management Jobs sector. This role in Montréal offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.