Job Description
Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 07/10/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Education and Training

Reference: 1432754

Location Profile
Koonung Secondary College is looking for an exceptional education support officer to join our outstanding team. We are located in Mont Albert North in the City of Whitehorse. The College has a current enrolment of approximately 1,200 students. The balance between academic rigour and wide-ranging extracurricular activities is often quoted as a major attraction by prospective parents and students. In particular, our NAPLAN and VCE results are exemplary and our students perform consistently above all state measures. This coexists with a strong focus on student wellbeing and the development of the whole person.

Koonung Secondary Colleges vision is to create an innovative, challenging and engaging learning environment in which students are empowered to excel academically, socially and emotionally.

Koonung Secondary Colleges mission is to equip every student with the skills, knowledge, and resilience to be successful learners today, and develop as successful citizens into the future.

We are committed to developing and delivering an engaging and challenging curriculum that nurtures individuals passions, talents and interests, supporting our learners in transforming these into fulfilling pathways and careers.

As a 21st Century learning community, we recognise the imperative of developing the global competencies essential for individuals to be successful citizens in the future. These competencies include digital literacy, communication, collaboration, critical thinking, creativity, social skills, innovation, problem solving and leadership. Our College is dedicated to providing our students with the best possible set of skills, capabilities and knowledge to equip them to build a harmonious, prosperous and sustainable future.

The concept of teams, and the ability to work as part of a team in delivering improved student outcomes, is an integral part of the Koonung Secondary College culture.

Further information about the College can be found on our website.

Selection Criteria
Demonstrated willingness and ability to operate DE administrative systems such as CASES21, Student Insight, the Compass learning management system and SAM4Schools
Demonstrated understanding of and commitment to the Departments Occupational Health & Safety regulations
Excellent interpersonal and communication skills, in particular the ability to relate to a wide range of people in a school environment, and the ability to maintain confidentiality
Proven ability to use initiative to identify, investigate, priorities, take appropriate action, and address any problems relating to attendance, enrolments and OHS
Demonstrated commitment to professional learning and growth for both self and others.
Role
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities
The position encompasses a combination of attendance, enrolment, compliance and administrative activities. Typical duties include, but are not limited to, the following:
Attendance

Manage the attendance of students across all year levels. This will include liaising with middle years and senior school administrators to ensure accurate data is maintained and absences are followed up using the Colleges established attendance procedures
Enrolments

Manage new enrolments across the College. This will include liaising with prospective families to ensure students are in zone, organising their timetables and classes and informing all relevant staff of new students to the College
Ensure compliance with the enrolment placement policy of the Department of Education and Koonung Secondary College
Compliance

Review and update the College¿s OHS Management System documents, policies and processes and complete tasks to ensure alignment with current DE OHS management systems, policies and requirements
Identify hazards, assess risks to health and safety
Manage Department and College OHS risk registers
Respond to OHS alerts/queries and provide advice to staff on managing OHS hazards
Manage and complete OHS and emergency management planning tasks
Convene the Colleges Safety Committee
Identify, assess, control, monitor and prioritise OHS risks using the template OHS risk register and OHS activities calendar (or equivalent template)
Manage and implement Contractor and Volunteer OHS induction and processes using SAM4Schools
Review and update all relevant College policies as required
Other

Supervise small groups of students as the need arises
Administer data entry, word processing, reception and enquiry services. Maintain office systems and other administrative records in the College
Liaise with and provide information to parents, staff and students in the College community
Perform a range of administrative and support duties for the Executive team.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]

Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information
Please ensure that your application includes:

a resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
a section addressing the selection criteria and the requirements for application under the Who May Apply section
names and contact numbers (mobile phone and email) of three referees
Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx