Job Description
Overview
Manage and perform duties related to the accounts payable (“AP”) and employee reimbursement function. Provide support to the general accounting function.
Responsibilities
Manage accounts payable process by providing guidance and oversight to the accounts payable team to ensure work is completed efficiently and accurately.
Responsible for the administration and accuracy of vendor data and activity relating to the Holding Company, Bank and subsidiaries into the prologue accounts payable workflow system (“AP Workflow”).
Verify accuracy of coding of all invoices to the appropriate general ledger account to ensure proper management approvals are obtained through routing rules within AP Workflow.
Assist with identification of invoices to be classified as fixed assets or prepaid assets. Maintain list of current construction projects to ensure accurate coding.
Ensure state sales tax is recorded properly on all invoices and ensure tax is calculated where appropriate for NJ and NY.
Review open invoice report for accuracy and make corrections as needed before final approval.
Oversee printing and mailing of accounts payable checks and/or the ACH payment transmission file.
Monitor Accounts Payable exception queue and determine appropriate courses of action.
Train new approvers to the AP Workflow system.
Responsible for the administration of the Concur Expense management system to record American Express Corporate Cards and employee reimbursement activity. Identify any activity that does not have sufficient backup support and follow-up with employees to receive explanation or required support as appropriate. Create or oversee monthly accrual entries related to the Concur system.
Responsible for the administration and distribution of Corporate American Express Credit Cards and gas credit cards in accordance with company policy.
Respond to vendor and employee inquiries regarding invoices, expenses and check requests; assist with any discrepancy in reconciliation.
Prepare annual 1099-MISC’s and Nonemployee Compensation (“NEC”)’s, ensuring all required W-9’s are on file.
Oversee recording of all deposit refund checks and creation of corresponding general ledger journal entry.
Provide guidance and oversight to the rest of the accounts payable team.
Qualifications
Associate’s degree in related field required; bachelor’s degree in accounting, finance or business administration preferred.
Minimum 3 – 5 years of accounts payable management experience required.
MS Office proficiency required (with intermediate proficiency in Excel).
Experience with Fiserv core systems preferred.
Excellent written and verbal communication skills.
Acute attention to detail.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regular attendance and punctuality are essential functions of every job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Perform routine and typical tasks of an office such as typing, taking notes, reading/reviewing, computer work, filing, copying, answering phones, etc. that may require employee to view, stand, stoop, kneel, or crouch and lift.
The successful candidate will be required to prove on the first day of work that they are legally authorized to work in the U.S. The Bank will not sponsor a candidate for a visa or for work authorization.
COMPENSATION: $90,000 to $115,000 annually.
Manage and perform duties related to the accounts payable (“AP”) and employee reimbursement function. Provide support to the general accounting function.
Responsibilities
Manage accounts payable process by providing guidance and oversight to the accounts payable team to ensure work is completed efficiently and accurately.
Responsible for the administration and accuracy of vendor data and activity relating to the Holding Company, Bank and subsidiaries into the prologue accounts payable workflow system (“AP Workflow”).
Verify accuracy of coding of all invoices to the appropriate general ledger account to ensure proper management approvals are obtained through routing rules within AP Workflow.
Assist with identification of invoices to be classified as fixed assets or prepaid assets. Maintain list of current construction projects to ensure accurate coding.
Ensure state sales tax is recorded properly on all invoices and ensure tax is calculated where appropriate for NJ and NY.
Review open invoice report for accuracy and make corrections as needed before final approval.
Oversee printing and mailing of accounts payable checks and/or the ACH payment transmission file.
Monitor Accounts Payable exception queue and determine appropriate courses of action.
Train new approvers to the AP Workflow system.
Responsible for the administration of the Concur Expense management system to record American Express Corporate Cards and employee reimbursement activity. Identify any activity that does not have sufficient backup support and follow-up with employees to receive explanation or required support as appropriate. Create or oversee monthly accrual entries related to the Concur system.
Responsible for the administration and distribution of Corporate American Express Credit Cards and gas credit cards in accordance with company policy.
Respond to vendor and employee inquiries regarding invoices, expenses and check requests; assist with any discrepancy in reconciliation.
Prepare annual 1099-MISC’s and Nonemployee Compensation (“NEC”)’s, ensuring all required W-9’s are on file.
Oversee recording of all deposit refund checks and creation of corresponding general ledger journal entry.
Provide guidance and oversight to the rest of the accounts payable team.
Qualifications
Associate’s degree in related field required; bachelor’s degree in accounting, finance or business administration preferred.
Minimum 3 – 5 years of accounts payable management experience required.
MS Office proficiency required (with intermediate proficiency in Excel).
Experience with Fiserv core systems preferred.
Excellent written and verbal communication skills.
Acute attention to detail.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regular attendance and punctuality are essential functions of every job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Perform routine and typical tasks of an office such as typing, taking notes, reading/reviewing, computer work, filing, copying, answering phones, etc. that may require employee to view, stand, stoop, kneel, or crouch and lift.
The successful candidate will be required to prove on the first day of work that they are legally authorized to work in the U.S. The Bank will not sponsor a candidate for a visa or for work authorization.
COMPENSATION: $90,000 to $115,000 annually.
💡 Quick Summary
Seeking a career-building opportunity? The AVP/Accounts Payable Supervisor position is now open for candidates interested in the Bank Jobs sector. This role in New Jersey offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Bank Jobs is a plus.
