Job Description
BID COORDINATOR
The role
The Bid Coordinator plays an important role in supporting the end-to-end bid process for strategic pursuits across the defence sector. This position works closely with Bid Managers, subject matter experts, and cross-functional teams to coordinate high-quality, compliant, and compelling responses to Expressions of Interest (EOIs), Invitations to Respond (ITRs), Requests for Quotation (RFQs), and Requests for Tender (RFTs).
The role supports the development of winning bids by maintaining bid schedules, managing collaboration platforms, preparing professional submissions, and ensuring consistency with corporate brand and governance standards.
Further, the successful candidate will:
Provide bid coordination services as requested by the Business Domains, including receipt of tender materials, coordination of deliverables, template management, configuration control, and author support.
Assist the Bid Manager(s) with bid planning, scheduling, launch preparation, and submission activities.
Support internal review processes and ensure timely completion of deliverables across multiple stakeholders.
Coordinate the development of content and structure for submissions, ensuring clarity, consistency, and compliance with client requirements.
Liaise with technical, operational, legal, and commercial teams to gather and refine input.
Maintain a centralised bid content library including CVs, case studies, project profiles, and style guides.
Develop and manage templates, tools, and exemplar deliverables to streamline future submissions.
Ensure alignment with corporate branding, graphics standards, and messaging in collaboration with corporate communication and marketing teams.
Ensure all bid activities comply with legal, client-specific, and internal governance requirements.
Contribute to post-bid reviews and document lessons learned.
Share bid best practices across the business and champion process improvements.
This role is SA Based, open to look at candidates for both full time and Part time options.
About you
Your skills and experience will include:
Essential:
Prior experience in bid coordination, proposal writing, or similar roles within the defence, engineering, or professional services sectors.
Strong written and verbal communication, editing, and document formatting skills.
Ability to manage multiple deadlines and coordinate complex stakeholder input under pressure.
Proficiency in Microsoft Office Suite, SharePoint, and collaboration platforms.
Strong attention to detail, time management, and organisational skills.
Desirable:
Experience with defence tendering processes and Australian Government procurement frameworks
Experience in the Shipley’s or similar Winning Business process.
Qualifications in Business, Project Management, Communications, or a related discipline.
APMP certification or equivalent.
A defence security clearance is required for this role, applicants will be required to hold an Australian Defence Security Clearance to NV1/NV2 level. Information including past and present nationality and citizenship may be requested to check eligibility for access to materials controlled under various export control regimes, including ITAR.
This position has a requirement to undertake interstate travel if needed
About us
Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 30 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges.
From combat, communications, security and underwater systems, to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.
Apply today to join our crew and deliver solutions with purpose!
Culture and benefits
We employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience.
By joining Saab, you’ll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You’ll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career.
As a valued team member of Saab Australia, you’ll access a variety of perks and benefits to support you and your family including:
6 weeks paid leave each year
14% superannuation
Free Income Protection Insurance
Flexible working options
Access to the Saab shares matching scheme
Access to MySaab - our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners
For further information about a career at Saab, visit the page adjacent: https://www.saab.com/markets/australia/careers/saab-life
Applications
Click ‘Apply’ to submit your CV and cover letter in support of your application. Kindly observe that this is an ongoing recruitment process and in exceptional circumstances, the position might be filled before the closing date of the advertisement. We encourage applications as early as possible to avoid disappointment.
By submitting an application to Saab, you consent to undertaking workforce screening activities including, but not limited to: reference checks, Australian Federal Police check, verification of working rights and qualifications, sanctions screening and a pre-employment medical declaration.
Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds.
Saab Australia is a nationally recognised Veteran Employer of Choice that welcomes the interest of ex-service members, veterans and their families.
The role
The Bid Coordinator plays an important role in supporting the end-to-end bid process for strategic pursuits across the defence sector. This position works closely with Bid Managers, subject matter experts, and cross-functional teams to coordinate high-quality, compliant, and compelling responses to Expressions of Interest (EOIs), Invitations to Respond (ITRs), Requests for Quotation (RFQs), and Requests for Tender (RFTs).
The role supports the development of winning bids by maintaining bid schedules, managing collaboration platforms, preparing professional submissions, and ensuring consistency with corporate brand and governance standards.
Further, the successful candidate will:
Provide bid coordination services as requested by the Business Domains, including receipt of tender materials, coordination of deliverables, template management, configuration control, and author support.
Assist the Bid Manager(s) with bid planning, scheduling, launch preparation, and submission activities.
Support internal review processes and ensure timely completion of deliverables across multiple stakeholders.
Coordinate the development of content and structure for submissions, ensuring clarity, consistency, and compliance with client requirements.
Liaise with technical, operational, legal, and commercial teams to gather and refine input.
Maintain a centralised bid content library including CVs, case studies, project profiles, and style guides.
Develop and manage templates, tools, and exemplar deliverables to streamline future submissions.
Ensure alignment with corporate branding, graphics standards, and messaging in collaboration with corporate communication and marketing teams.
Ensure all bid activities comply with legal, client-specific, and internal governance requirements.
Contribute to post-bid reviews and document lessons learned.
Share bid best practices across the business and champion process improvements.
This role is SA Based, open to look at candidates for both full time and Part time options.
About you
Your skills and experience will include:
Essential:
Prior experience in bid coordination, proposal writing, or similar roles within the defence, engineering, or professional services sectors.
Strong written and verbal communication, editing, and document formatting skills.
Ability to manage multiple deadlines and coordinate complex stakeholder input under pressure.
Proficiency in Microsoft Office Suite, SharePoint, and collaboration platforms.
Strong attention to detail, time management, and organisational skills.
Desirable:
Experience with defence tendering processes and Australian Government procurement frameworks
Experience in the Shipley’s or similar Winning Business process.
Qualifications in Business, Project Management, Communications, or a related discipline.
APMP certification or equivalent.
A defence security clearance is required for this role, applicants will be required to hold an Australian Defence Security Clearance to NV1/NV2 level. Information including past and present nationality and citizenship may be requested to check eligibility for access to materials controlled under various export control regimes, including ITAR.
This position has a requirement to undertake interstate travel if needed
About us
Saab Australia is a defence, security and cyber solutions provider, specialising in the development and integration of major defence and security systems. For over 30 years in Australia, we have built a reputation for delivering complex systems integration projects that provide proven and advanced capabilities to keep us ahead of today’s challenges.
From combat, communications, security and underwater systems, to mixed reality, cyber security and deployable health solutions, our extensive portfolio of products and services provide high-technology solutions for defence forces and civil industries across the globe.
Apply today to join our crew and deliver solutions with purpose!
Culture and benefits
We employ over 1000 Australians and are committed to fostering a culture of excellence and enriching the employee experience.
By joining Saab, you’ll be a part of a collaborative and supportive organisation, where your professional growth and work-life balance are emphasised. You’ll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career.
As a valued team member of Saab Australia, you’ll access a variety of perks and benefits to support you and your family including:
6 weeks paid leave each year
14% superannuation
Free Income Protection Insurance
Flexible working options
Access to the Saab shares matching scheme
Access to MySaab - our online store offering everything from cash back at hundreds of stores to discounts from exclusive partners
For further information about a career at Saab, visit the page adjacent: https://www.saab.com/markets/australia/careers/saab-life
Applications
Click ‘Apply’ to submit your CV and cover letter in support of your application. Kindly observe that this is an ongoing recruitment process and in exceptional circumstances, the position might be filled before the closing date of the advertisement. We encourage applications as early as possible to avoid disappointment.
By submitting an application to Saab, you consent to undertaking workforce screening activities including, but not limited to: reference checks, Australian Federal Police check, verification of working rights and qualifications, sanctions screening and a pre-employment medical declaration.
Saab Australia is an Equal Opportunity Employer and encourages Aboriginal and Torres Strait Islanders to apply. We also welcome applications from individuals with culturally diverse backgrounds.
Saab Australia is a nationally recognised Veteran Employer of Choice that welcomes the interest of ex-service members, veterans and their families.
💡 Quick Summary
Seeking a career-building opportunity? The Bid Coordinator position is now open for candidates interested in the Back Office Jobs sector. This role in Adelaide offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
