Job Description
As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.
When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.
Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.
The Billing Administration Clerk is responsible for full cycle administrative billing support to assigned lawyers. With a keen attention to detail and accuracy, delivers billing service excellence in a timely manner. Possesses an understanding of the strategy, structures, processes, and procedures of billing administration in its relationship with the business and its activities.
Key Responsibilities:
Pre-bills
Review, proofread and prepare pre-bills for billing lawyer’s review and approval as per schedule and in accordance with client guidelines and firm standards.
Process time transfers, narrative edits and fee adjustments on pre-bills as instructed by billing lawyers.
Invoices
Monitor work in progress.
Resolve e-billing issues.
Prepare and review invoices to ensure accuracy.
Finalize invoices and attend to distribution in accordance with client guidelines.
Troubleshoot and resolve billing issues with external clients.
Prepare various reports related to time entries, billing, receivables, etc.
May be responsible for early collection inquiry with clients.
Process receipt of remittance, reversal of invoices, receipt of trust funds, preparation of exception rates, etc
Administrative
Attending to various administrative tasks as assigned, including:
Preparing expense requisitions
Opening new files
Requesting conflict searches
Audit inquiries
Updates and data entry into Firm’s contact management system.
Other
Perform other tasks as required.
What you'll bring:
High school diploma (HSC).
2 - 5 years office experience, preferably in a professional services firm in a similar function
Familiarity with billing processes in law firms an asset
Administrative experience in an office setting and/or relevant certification
Proficient with Microsoft Excel, Outlook, Word
Excellent time management skills and ability to work effectively under pressure and meet tight deadlines
Strong attention to detail, accuracy and excellent follow-up skills
Ability to work in a team environment or independently as required
Excellent client service skills
Superior interpersonal skills with the confidence to deal with all levels of seniority
Strong work ethic, “can-do” approach and positive team attitude
Ability to effectively communicate both verbally and in writing
What we offer:
We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:
A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
A Diverse and Inclusive Workplace;
Flexible working options;
Maternity Leave Top-up;
A Firm matching Group Retirement Savings plan;
An individual TFSA with low fund management fees and competitive investment options;
Employee Assistance Program to support you and your family;
A wellness spending account to foster employee well-being;
Professional Development opportunities;
Employee appreciation events;
Charitable giving programs.
Who we are:
Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.
While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.
Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.
When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.
Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.
The Billing Administration Clerk is responsible for full cycle administrative billing support to assigned lawyers. With a keen attention to detail and accuracy, delivers billing service excellence in a timely manner. Possesses an understanding of the strategy, structures, processes, and procedures of billing administration in its relationship with the business and its activities.
Key Responsibilities:
Pre-bills
Review, proofread and prepare pre-bills for billing lawyer’s review and approval as per schedule and in accordance with client guidelines and firm standards.
Process time transfers, narrative edits and fee adjustments on pre-bills as instructed by billing lawyers.
Invoices
Monitor work in progress.
Resolve e-billing issues.
Prepare and review invoices to ensure accuracy.
Finalize invoices and attend to distribution in accordance with client guidelines.
Troubleshoot and resolve billing issues with external clients.
Prepare various reports related to time entries, billing, receivables, etc.
May be responsible for early collection inquiry with clients.
Process receipt of remittance, reversal of invoices, receipt of trust funds, preparation of exception rates, etc
Administrative
Attending to various administrative tasks as assigned, including:
Preparing expense requisitions
Opening new files
Requesting conflict searches
Audit inquiries
Updates and data entry into Firm’s contact management system.
Other
Perform other tasks as required.
What you'll bring:
High school diploma (HSC).
2 - 5 years office experience, preferably in a professional services firm in a similar function
Familiarity with billing processes in law firms an asset
Administrative experience in an office setting and/or relevant certification
Proficient with Microsoft Excel, Outlook, Word
Excellent time management skills and ability to work effectively under pressure and meet tight deadlines
Strong attention to detail, accuracy and excellent follow-up skills
Ability to work in a team environment or independently as required
Excellent client service skills
Superior interpersonal skills with the confidence to deal with all levels of seniority
Strong work ethic, “can-do” approach and positive team attitude
Ability to effectively communicate both verbally and in writing
What we offer:
We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:
A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
A Diverse and Inclusive Workplace;
Flexible working options;
Maternity Leave Top-up;
A Firm matching Group Retirement Savings plan;
An individual TFSA with low fund management fees and competitive investment options;
Employee Assistance Program to support you and your family;
A wellness spending account to foster employee well-being;
Professional Development opportunities;
Employee appreciation events;
Charitable giving programs.
Who we are:
Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.
While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.
Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.
💡 Quick Summary
Seeking a career-building opportunity? The Billing Administration Clerk position is now open for candidates interested in the Bank Jobs sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Bank Jobs is a plus.
