Job Description
Your Next Opportunity
Would you like to be a part of Canada’s leading and progressive Business Law firm?
McMillan has an exciting opportunity as a Billing Coordinator in our Finance and Accounting department.
Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the office for the balance. Your hybrid schedule will start once you join McMillan!
McMillan LLP is proud to be recognized as one of only two law firms selected for this year’s prestigious Canada’s Top 100 Employers 2026 list by MediaCorp Inc., as announced in the Globe and Mail. McMillan has been recognized for its inclusive HR practices, including comprehensive employee support programs for parents, a culture that values diversity and inclusion, and career development opportunities for women, with 71% of managers at McMillan being women. These initiatives are part of the firm’s broader strategy to ensure a supportive and engaging work environment, which has been instrumental in attracting and retaining top legal talent. By fostering a supportive workplace culture, McMillan serves clients with excellence and responsiveness, delivering the real-time solutions they need to stay ahead.
The Billing Coordinator is responsible for handling all aspects of the firm’s client billing cycle and the exchange of billing and other information between the firm and its clients while ensuring that billing is completed effectively, efficiently, and accurately. This includes invoice distribution to clients as well as uploading invoices to client’s e-billing portals where applicable. The Billing Coordinator is also responsible for assisting with collections and an ongoing review of inactive trust funds, working with the responsible lawyers to determine a course of action.
What You’ll Do
Duties and Responsibilities:
Billing
• Work directly with lawyers to manage the billing process from beginning to end
• Address queries received on billing issues, process, and templates as encountered
• Review and ensure completeness of NBI forms to ensure tax is appropriately applied based on instructions provided
• Set up discounts or exception rates on clients/matters in the financial application (3E) and revalue WIP
• Transfer of dockets or costs amongst matters; including and or excluding time and cost entries; dividing time and cost entries
• Continuously following-up with lawyers to ensure WIP is being billed on timely basis and to note reason if WIP is to be deferred
• Narrative review and editing i.e. punctuation, formatting
• Communication with other lawyers with respect to missing time (where possible)
• Adding and applying BOA
• Applying Trust and Unallocated funds to invoices upon request; assist lawyers with resolving inactive trust balances by working with clients to apply or return funds.
• Applying Trust and or Unallocated funds upon request
• Calculating and adding currency equivalence to invoice
• Review of disbursements and related tax applications
• Processing WIP write offs & write ups, obtain approval where necessary
• Adjusting bill rates, bill hours, bill amount and applying discounts where required
• Review of e-billing proformas to ensure they comply with outside counsel guidelines and are set up correctly in 3E for e-billing hub integration.
• Review of application of taxes on entire invoice
• Finalize bill and distribute to the client by mail or email if requested
• Invoice reversals/re-bill or credit note processing
• Coordination with Collection team on outstanding AR as needed and inclusion of outstanding amounts on invoices
What You Bring
• Experience in billing or e-billing in a law firm or professional services firm
• Team player with exceptional interpersonal skills.
• Possess a high degree of confidence, professional maturity and demonstrate excellent verbal and written communication skills.
• Proven analytical, critical thinking and problem-solving skills.
• Strong organizational skills and a keen attention to detail.
• Demonstrated competence to multi-task and prioritize workloads on tight deadlines.
• Demonstrated ability to present ideas in a business-friendly and user-friendly language.
• Superior client service and a demonstrated ability to work in a challenging and dynamic environment.
• Excellent technical skills, with high proficiency with the entire Microsoft Office Suite, particularly Word and Excel and McMillan’s accounting/billing related programs.
• Consistent demonstration of Firm Values: Respect, Teamwork, Client Service, Professional Excellence and Commitment.
• Knowledge of Elite 3E or similar accounting software
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
McMillan = You
At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is for you, and you reside in or around the Calgary area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.
Would you like to be a part of Canada’s leading and progressive Business Law firm?
McMillan has an exciting opportunity as a Billing Coordinator in our Finance and Accounting department.
Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the office for the balance. Your hybrid schedule will start once you join McMillan!
McMillan LLP is proud to be recognized as one of only two law firms selected for this year’s prestigious Canada’s Top 100 Employers 2026 list by MediaCorp Inc., as announced in the Globe and Mail. McMillan has been recognized for its inclusive HR practices, including comprehensive employee support programs for parents, a culture that values diversity and inclusion, and career development opportunities for women, with 71% of managers at McMillan being women. These initiatives are part of the firm’s broader strategy to ensure a supportive and engaging work environment, which has been instrumental in attracting and retaining top legal talent. By fostering a supportive workplace culture, McMillan serves clients with excellence and responsiveness, delivering the real-time solutions they need to stay ahead.
The Billing Coordinator is responsible for handling all aspects of the firm’s client billing cycle and the exchange of billing and other information between the firm and its clients while ensuring that billing is completed effectively, efficiently, and accurately. This includes invoice distribution to clients as well as uploading invoices to client’s e-billing portals where applicable. The Billing Coordinator is also responsible for assisting with collections and an ongoing review of inactive trust funds, working with the responsible lawyers to determine a course of action.
What You’ll Do
Duties and Responsibilities:
Billing
• Work directly with lawyers to manage the billing process from beginning to end
• Address queries received on billing issues, process, and templates as encountered
• Review and ensure completeness of NBI forms to ensure tax is appropriately applied based on instructions provided
• Set up discounts or exception rates on clients/matters in the financial application (3E) and revalue WIP
• Transfer of dockets or costs amongst matters; including and or excluding time and cost entries; dividing time and cost entries
• Continuously following-up with lawyers to ensure WIP is being billed on timely basis and to note reason if WIP is to be deferred
• Narrative review and editing i.e. punctuation, formatting
• Communication with other lawyers with respect to missing time (where possible)
• Adding and applying BOA
• Applying Trust and Unallocated funds to invoices upon request; assist lawyers with resolving inactive trust balances by working with clients to apply or return funds.
• Applying Trust and or Unallocated funds upon request
• Calculating and adding currency equivalence to invoice
• Review of disbursements and related tax applications
• Processing WIP write offs & write ups, obtain approval where necessary
• Adjusting bill rates, bill hours, bill amount and applying discounts where required
• Review of e-billing proformas to ensure they comply with outside counsel guidelines and are set up correctly in 3E for e-billing hub integration.
• Review of application of taxes on entire invoice
• Finalize bill and distribute to the client by mail or email if requested
• Invoice reversals/re-bill or credit note processing
• Coordination with Collection team on outstanding AR as needed and inclusion of outstanding amounts on invoices
What You Bring
• Experience in billing or e-billing in a law firm or professional services firm
• Team player with exceptional interpersonal skills.
• Possess a high degree of confidence, professional maturity and demonstrate excellent verbal and written communication skills.
• Proven analytical, critical thinking and problem-solving skills.
• Strong organizational skills and a keen attention to detail.
• Demonstrated competence to multi-task and prioritize workloads on tight deadlines.
• Demonstrated ability to present ideas in a business-friendly and user-friendly language.
• Superior client service and a demonstrated ability to work in a challenging and dynamic environment.
• Excellent technical skills, with high proficiency with the entire Microsoft Office Suite, particularly Word and Excel and McMillan’s accounting/billing related programs.
• Consistent demonstration of Firm Values: Respect, Teamwork, Client Service, Professional Excellence and Commitment.
• Knowledge of Elite 3E or similar accounting software
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
McMillan = You
At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is for you, and you reside in or around the Calgary area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.
💡 Quick Summary
Seeking a career-building opportunity? The Billing Coordinator position is now open for candidates interested in the Legal Jobs sector. This role in Calgary offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
