Job Description
Job Title: Board Secretary
Department: CEO Office
Reports to: Chief Executive
Location: Head Office/Home Working
Closing date 27th February 2026 / Interviews w/c 9th March 2026
This is a fixed term post to 31/3/2029
Application packs are available on our website : nwcrossroads.org.uk
Purpose of the Role: To provide an efficient secretariat service to the charity’s board and its leadership team and to manage administration of the charity’s office.
Hours 18 per week
Salary £33, 695 pro rata (£16,389 actual)
Key Responsibilities and Accountabilities:
1. To act as board secretary for the Trustee Board and constituent sub-committees;
2. To manage the administration of the charity’s office.
3. To support the CEO and Trustees in maintaining key external relationships.
Duties:
1. To act as board secretary for the Trustee Board and constituent subcommittees
a. Provide a secretariat service to the Trustees, supporting the CEO and Chair in the smooth running of board and committee administration;
b. Support the CEO and committee chairs in ensuring adherence to the charity’s prevailing governance framework;
c. Coordinate the collation and issue of papers for the Board and committees, working closely with the designated senior content lead for each meeting;
d. Support the CEO & Chair to ensure timely and well-planned follow-up and resolution to points raised in board and committee meetings;
e. Maintain a central register of key governance documents and ensure that they are easily accessible to both senior staff and Trustees;
f. Maintain Trustee records and minute books;
g. Support the CEO & Company Chair to ensure that the charity is up to date with best practice on charity governance;
h. Support the Trustees, CEO and senior designated staff in ensuring that Trustees’ regulatory obligations are properly planned and executed.
2. To manage the administration of the charity’s head office
a. Provide administrative support to the CEO in respect of her duties;
b. Support the CEO in ensuring that the smooth working of regular internal reporting systems and other aspects of business administration;
c. Act as a critical first point of contact for communication for the CEO.
d. Liaise with the landlord on all premises and facilities matters, ensuring that both parties remain compliant with the terms of the extant lease agreement;
e. Manage any external contracts for minor tenant repairs and maintenance, cleaning, couriers and catering;
3. To support the CEO in maintaining key external relationships
a. Maintain contact with sector bodies, allied charities, regulators and other key partners;
b. Maintain a comprehensive database of key external contacts.
These are the normal duties, which the Charity requires from the position. However, it is necessary for all staff to be flexible and all employees will be required from time to time to perform other duties as may be required by the Charity for the efficient running of the charity. This Job Description will be reviewed from time to time and may be subject to change. The post holder will be expected to ensure that their work complies with contractual terms and conditions, the Charity’s policies and procedures and key legislation, such as data protection and charity law.
Job Type: Part-time
Pay: £16,389.00 per year
Expected hours: 18 per week
Work Location: In person
Department: CEO Office
Reports to: Chief Executive
Location: Head Office/Home Working
Closing date 27th February 2026 / Interviews w/c 9th March 2026
This is a fixed term post to 31/3/2029
Application packs are available on our website : nwcrossroads.org.uk
Purpose of the Role: To provide an efficient secretariat service to the charity’s board and its leadership team and to manage administration of the charity’s office.
Hours 18 per week
Salary £33, 695 pro rata (£16,389 actual)
Key Responsibilities and Accountabilities:
1. To act as board secretary for the Trustee Board and constituent sub-committees;
2. To manage the administration of the charity’s office.
3. To support the CEO and Trustees in maintaining key external relationships.
Duties:
1. To act as board secretary for the Trustee Board and constituent subcommittees
a. Provide a secretariat service to the Trustees, supporting the CEO and Chair in the smooth running of board and committee administration;
b. Support the CEO and committee chairs in ensuring adherence to the charity’s prevailing governance framework;
c. Coordinate the collation and issue of papers for the Board and committees, working closely with the designated senior content lead for each meeting;
d. Support the CEO & Chair to ensure timely and well-planned follow-up and resolution to points raised in board and committee meetings;
e. Maintain a central register of key governance documents and ensure that they are easily accessible to both senior staff and Trustees;
f. Maintain Trustee records and minute books;
g. Support the CEO & Company Chair to ensure that the charity is up to date with best practice on charity governance;
h. Support the Trustees, CEO and senior designated staff in ensuring that Trustees’ regulatory obligations are properly planned and executed.
2. To manage the administration of the charity’s head office
a. Provide administrative support to the CEO in respect of her duties;
b. Support the CEO in ensuring that the smooth working of regular internal reporting systems and other aspects of business administration;
c. Act as a critical first point of contact for communication for the CEO.
d. Liaise with the landlord on all premises and facilities matters, ensuring that both parties remain compliant with the terms of the extant lease agreement;
e. Manage any external contracts for minor tenant repairs and maintenance, cleaning, couriers and catering;
3. To support the CEO in maintaining key external relationships
a. Maintain contact with sector bodies, allied charities, regulators and other key partners;
b. Maintain a comprehensive database of key external contacts.
These are the normal duties, which the Charity requires from the position. However, it is necessary for all staff to be flexible and all employees will be required from time to time to perform other duties as may be required by the Charity for the efficient running of the charity. This Job Description will be reviewed from time to time and may be subject to change. The post holder will be expected to ensure that their work complies with contractual terms and conditions, the Charity’s policies and procedures and key legislation, such as data protection and charity law.
Job Type: Part-time
Pay: £16,389.00 per year
Expected hours: 18 per week
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Board Secretary position is now open for candidates interested in the Office Assistant Jobs sector. This role in Colwyn Bay offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
