Job Description
Full job description
The Bookkeeper supports the mission of Holy Rosary parish and school by maintaining accurate, timely, and ethical financial records. This position is responsible for day-to-day financial operations, ensuring compliance with Archdiocesan policies, internal controls, and generally accepted accounting practices. The Bookkeeper works collaboratively with parish and school leadership and staff to support responsible stewardship of parish and school resources.
DUTIES AND RESPONSIBILITIES
Ensures compliance with Archdiocesan policies, GAAP standards, and all applicable federal/state laws.
Maintains all parish and school banking accounts, processes check requests and verifies authorization for expenditures in all program and operating accounts.
Ensures proper GL coding for revenue and expenses
Manages Accounts Payable and Receivable ledgers as well as journal entries.
Accounts for all payments and contributions to the parish and school, ensures deposits are made on a weekly basis.
Manages online donation and payment portals.
Coordinates volunteers for money-counting and record-keeping.
Record contributions in parish data management system.
Reconciles bank statements on a monthly basis.
Provide assistance to pastoral leader and others as directed in the preparation of the annual parish budget.
Generate financial reports as requested.
Maintain organized financial records for audits and reviews.
Support stewardship and fundraising activities through accurate reporting and donor record management.
Serves as resource to parish and school staff and councils as needed.
Maintains a level of knowledge and skills required for the bookkeeping profession. This may be accomplished by participating in Archdiocesan sponsored training, attendance at workshops and classes, reading appropriate materials and/or membership in local professional organizations.
SKILLS AND TALENTS
Good communication and interpersonal skills.
Good planning and organizational skills, and the ability to prioritize effectively and meet deadlines proficiently in the midst of daily distractions.
Self-motivated, with the ability to work independently or as part of a team and capable of taking initiative and managing multiple responsibilities
Innate sense of responsibility and reliability. Willingness and ability to maintain regular office hours on a daily basis, and to plan for substitutes when absent.
High attention to detail.
Ability to follow oral and written instructions
A sense of the mission of the Church, and the workings of parish life.
Must pass a background check prior to hire
REQUIREMENTS
Bachelor’s degree in accounting, finance or related field preferred.
5+ years experience in a professional setting as a bookkeeper, controller, accountant or combination of the three using Quickbooks.
Experience with account migration, system setup, and consolidation of multiple entities in QuickBooks.
Knowledge of nonprofit or church accounting strongly preferred.
Solid understanding of financial analysis, budget development, and strategic planning.
Strong attention to detail, accuracy, and internal controls.
Excellent organizational, communication, and interpersonal skills
Working knowledge of computers and proficiency in software programs, including QuickBooks, Microsoft Office applications and database systems. Expertise in Microsoft Excel.
Must pass background check upon hire.
To successfully perform the essential duties of this position, an individual must have complete mobility and able to:
Lift, push pull, or carry objects up to 25 pounds
Regularly bend, lift, stretch and reaching both below the waist and above the head
Engage in full manual dexterity in both hands and wrists
Walk in and around the facility with some frequency
Must be able to alternate between sitting and walking for up to 8 hours.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.
The Bookkeeper supports the mission of Holy Rosary parish and school by maintaining accurate, timely, and ethical financial records. This position is responsible for day-to-day financial operations, ensuring compliance with Archdiocesan policies, internal controls, and generally accepted accounting practices. The Bookkeeper works collaboratively with parish and school leadership and staff to support responsible stewardship of parish and school resources.
DUTIES AND RESPONSIBILITIES
Ensures compliance with Archdiocesan policies, GAAP standards, and all applicable federal/state laws.
Maintains all parish and school banking accounts, processes check requests and verifies authorization for expenditures in all program and operating accounts.
Ensures proper GL coding for revenue and expenses
Manages Accounts Payable and Receivable ledgers as well as journal entries.
Accounts for all payments and contributions to the parish and school, ensures deposits are made on a weekly basis.
Manages online donation and payment portals.
Coordinates volunteers for money-counting and record-keeping.
Record contributions in parish data management system.
Reconciles bank statements on a monthly basis.
Provide assistance to pastoral leader and others as directed in the preparation of the annual parish budget.
Generate financial reports as requested.
Maintain organized financial records for audits and reviews.
Support stewardship and fundraising activities through accurate reporting and donor record management.
Serves as resource to parish and school staff and councils as needed.
Maintains a level of knowledge and skills required for the bookkeeping profession. This may be accomplished by participating in Archdiocesan sponsored training, attendance at workshops and classes, reading appropriate materials and/or membership in local professional organizations.
SKILLS AND TALENTS
Good communication and interpersonal skills.
Good planning and organizational skills, and the ability to prioritize effectively and meet deadlines proficiently in the midst of daily distractions.
Self-motivated, with the ability to work independently or as part of a team and capable of taking initiative and managing multiple responsibilities
Innate sense of responsibility and reliability. Willingness and ability to maintain regular office hours on a daily basis, and to plan for substitutes when absent.
High attention to detail.
Ability to follow oral and written instructions
A sense of the mission of the Church, and the workings of parish life.
Must pass a background check prior to hire
REQUIREMENTS
Bachelor’s degree in accounting, finance or related field preferred.
5+ years experience in a professional setting as a bookkeeper, controller, accountant or combination of the three using Quickbooks.
Experience with account migration, system setup, and consolidation of multiple entities in QuickBooks.
Knowledge of nonprofit or church accounting strongly preferred.
Solid understanding of financial analysis, budget development, and strategic planning.
Strong attention to detail, accuracy, and internal controls.
Excellent organizational, communication, and interpersonal skills
Working knowledge of computers and proficiency in software programs, including QuickBooks, Microsoft Office applications and database systems. Expertise in Microsoft Excel.
Must pass background check upon hire.
To successfully perform the essential duties of this position, an individual must have complete mobility and able to:
Lift, push pull, or carry objects up to 25 pounds
Regularly bend, lift, stretch and reaching both below the waist and above the head
Engage in full manual dexterity in both hands and wrists
Walk in and around the facility with some frequency
Must be able to alternate between sitting and walking for up to 8 hours.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.
💡 Quick Summary
Seeking a career-building opportunity? The Bookkeeper - Hourly position is now open for candidates interested in the MIS Executive sector. This role in Seattle offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in MIS Executive is a plus.