Branch Manager assistant

Full job description

AUTOPREP East Branch is seeking a proactive and detail-oriented Manager Assistant to support daily operations and assist the Branch Director. You will coordinate vehicle preparation schedules, manage supplier communications, maintain system records, and track inventory to ensure smooth workflow.

This role is ideal for a recent graduate or junior professional with a relevant degree looking to gain hands-on experience in vehicle operations and logistics.

Key Responsibilities

Coordinate vehicle delivery and preparation schedules with internal teams to meet compliance, repair, and business deadlines

Monitor vehicle grooming, mechanical checks, and quality standards before authorising dispatch

Conduct condition checks and confirm vehicle readiness prior to delivery

Maintain regular communication with suppliers (mechanics, panel beaters, groomers) to monitor service progress and resolve issues

Negotiate service timelines and support vendor performance tracking

Use Motor Central and other operational systems to update pricing, inspection records, repair statuses, and service progress in real time

Ensure timely and accurate upload of all branch documentation, including inspection reports and compliance paperwork

Track and manage inventory of tools, equipment, consumables, spare parts, and batteries; place orders as needed to minimise downtime

Assist the Branch Director by relaying instructions, coordinating tasks, and supporting operational priorities

Monitor staff task completion and provide feedback or suggestions for workflow improvements

Identify operational inefficiencies and suggest improvements to reduce costs and improve productivity

Maintain confidentiality and professionalism when handling sensitive information and internal communications

Requirements

Education:

Bachelor’s degree in business, Commerce, Logistics, or a related field (required)

Recent graduates are encouraged to apply

Skills & Abilities:

Strong written and spoken English communication skills

Good organisational skills with the ability to manage multiple tasks

Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Ability to work independently and follow instructions accurately

Willingness to learn and adapt in a fast-paced environment

Other Requirements:

Full New Zealand Driver Licence

Legally eligible to work in New Zealand

Available for full-time work with some flexibility in hours if needed

Mandarin or other language skills are a plus but not mandatory

Why Join AUTOPREP?

Supportive team environment with on-the-job training

Opportunities for career growth within the company

Real experience in vehicle operations and logistics

Dynamic and fast-paced workplace