Job Description
Full job description
At Guardian, our mission is simple: to ensure every family has protection they truly believe in. We’re challenging the market with a fresh approach and a brand promise — Life. Made Better.
We are looking for an experienced and detail orientated Breach and Complaints Administrator to join our Back Office team.
What does a Breach and Complaints Administrator do?
The Breach and Complaints Administrator is responsible for oversight of complaints, breaches and Data Subject Access Requests (DSARs) to support Guardian's Customer Service proposition to achieve the target business outcomes, including:
Ensuring Guardian's Customer Services proposition for both advisers and customers is delivered ensuring that the quality of our services continues to meet and be recognised for leading the market.
The handling and management of Customer and Distributor complaints from receipt to resolution. Ensuring that complaints are investigated diligently and fairly and the correct outcome is reached, paying due consideration to customer vulnerabilities.
Responding to all complaints within regulatory deadlines and company service level agreements.
Resolving complaints as either a Summary Resolution or Final Response, whichever is appropriate.
Assisting the Quality Assurance and Complaints Manager with responses to complaints referred to the business by the Financial Ombudsman Service (FOS).
Assisting with the oversight of all breach cases raised in Operations, including the resolution of individual breaches and liaising with the relevant parts of the business to support resolution when necessary.
Ensuring that breaches are reported to Scottish Friendly Assurance (SFA) and Punter Southall Group (SFA) in a timely manner when required and managing these to resolution.
Manage DSARs from receipt of the request to disclosure of the requested information, within regulatory deadlines.
Provide feedback to Operational Team Managers to ensure competency of the Operations department is maintained/ improved.
Provide relevant and valuable feedback to other department managers (i.e Claims, Underwriting) in a timely manner, where necessary.
Liaise with IT Team to raise system issues and suggest meaningful ways to improve the service where necessary.
Ensure Standard Operating Procedure documents are reviewed against documented review dates and are maintained on an ad-hoc basis where changes in process are implemented through either regulatory change, breach & complaint root cause analysis or system enhancements.
Who are we looking for?
Problem solving
Previous Complaints Handling experience is essential, preferably in financial services.
Strong investigative skills
Strong written and verbal communication skills
Able to work with a variety of stakeholders and colleagues, both internally and externally
Proactive and able to self-manage a varied workload
Able to work to strict deadlines
What’s in it for you?
Private Medical Insurance with rewards for yourself with discounted rates for your family members
Competitive Company Pension Scheme
Access to several employee discounted schemes to suit your lifestyle including but not limited to:
Private dental insurance
Electric Vehicle Salary Sacrifice Scheme
Cycle to Work scheme
Comprehensive Europe and Worldwide Travel Insurance
Medical Cash Plan
Gym memberships
Access to 24/7 GP service for you and your family
25 days holiday with the option to purchase more
We are an equal opportunities employer and welcome applications from all backgrounds, identities and experiences and we actively promote equal opportunities in our recruitment process.
Most of our vacancies can be offered on a hybrid basis and we can consider flexible working. Should you wish to learn more about the role, or have any questions, please contact our HR Team via [email protected].
At Guardian, our mission is simple: to ensure every family has protection they truly believe in. We’re challenging the market with a fresh approach and a brand promise — Life. Made Better.
We are looking for an experienced and detail orientated Breach and Complaints Administrator to join our Back Office team.
What does a Breach and Complaints Administrator do?
The Breach and Complaints Administrator is responsible for oversight of complaints, breaches and Data Subject Access Requests (DSARs) to support Guardian's Customer Service proposition to achieve the target business outcomes, including:
Ensuring Guardian's Customer Services proposition for both advisers and customers is delivered ensuring that the quality of our services continues to meet and be recognised for leading the market.
The handling and management of Customer and Distributor complaints from receipt to resolution. Ensuring that complaints are investigated diligently and fairly and the correct outcome is reached, paying due consideration to customer vulnerabilities.
Responding to all complaints within regulatory deadlines and company service level agreements.
Resolving complaints as either a Summary Resolution or Final Response, whichever is appropriate.
Assisting the Quality Assurance and Complaints Manager with responses to complaints referred to the business by the Financial Ombudsman Service (FOS).
Assisting with the oversight of all breach cases raised in Operations, including the resolution of individual breaches and liaising with the relevant parts of the business to support resolution when necessary.
Ensuring that breaches are reported to Scottish Friendly Assurance (SFA) and Punter Southall Group (SFA) in a timely manner when required and managing these to resolution.
Manage DSARs from receipt of the request to disclosure of the requested information, within regulatory deadlines.
Provide feedback to Operational Team Managers to ensure competency of the Operations department is maintained/ improved.
Provide relevant and valuable feedback to other department managers (i.e Claims, Underwriting) in a timely manner, where necessary.
Liaise with IT Team to raise system issues and suggest meaningful ways to improve the service where necessary.
Ensure Standard Operating Procedure documents are reviewed against documented review dates and are maintained on an ad-hoc basis where changes in process are implemented through either regulatory change, breach & complaint root cause analysis or system enhancements.
Who are we looking for?
Problem solving
Previous Complaints Handling experience is essential, preferably in financial services.
Strong investigative skills
Strong written and verbal communication skills
Able to work with a variety of stakeholders and colleagues, both internally and externally
Proactive and able to self-manage a varied workload
Able to work to strict deadlines
What’s in it for you?
Private Medical Insurance with rewards for yourself with discounted rates for your family members
Competitive Company Pension Scheme
Access to several employee discounted schemes to suit your lifestyle including but not limited to:
Private dental insurance
Electric Vehicle Salary Sacrifice Scheme
Cycle to Work scheme
Comprehensive Europe and Worldwide Travel Insurance
Medical Cash Plan
Gym memberships
Access to 24/7 GP service for you and your family
25 days holiday with the option to purchase more
We are an equal opportunities employer and welcome applications from all backgrounds, identities and experiences and we actively promote equal opportunities in our recruitment process.
Most of our vacancies can be offered on a hybrid basis and we can consider flexible working. Should you wish to learn more about the role, or have any questions, please contact our HR Team via [email protected].
💡 Quick Summary
Seeking a career-building opportunity? The Breach and Complaints Administrator - Hybrid position is now open for candidates interested in the Back Office Jobs sector. This role in Reading offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
