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1110 West Washington Street, Phoenix, AZ 85007
Full job description
DEPT OF AGRICULTURE
The Mission of our Agency is to protect the health and safety of Arizona consumers, advance and support Arizona agriculture, and safeguard commerce.
Supporting farming, ranching and agribusiness in Arizona by protecting plants and animals, issuing agriculture and environmental licenses, inspecting farming practices and overseeing commerce standards and measurement devices.
Budget Specialist
Job Location:
Address: Office of Environmental Services
1110 W. Washington Street, #450, Phoenix AZ 85007
Posting Details:
Salary: 20.00 - 22.00
Grade: 17
Closing Date: 03/10/2025
Job Summary:
The Arizona Department of Agriculture (AZDA) is recruiting for a reliable self-starter to join our team as a Budget Control Development Specialist 1 for the Environmental & Consumer Protection Division. The duty post for this position is located in our Phoenix office located at 1110 W. Washington Street, #450, Phoenix AZ 85007.
The Budget Control Development Specialist 1 position provides comprehensive and strategic support to the Administrative Services Manager of the Environmental and Consumer Protection Division. The position will be central to the seamless delivery of essential administrative services, overseeing critical functions that include strategic budgeting, meticulous financial accounting, efficient procurement processes and robust personnel management. This position involves close collaboration with both the Administrative Services Manager and Budget Control Development Specialist II to systematically track, analyze, and interpret financial information, generate pertinent statistical data, and prepare comprehensive reports.
Job Duties:
Duties to include but not limited to:
Place and manage supply orders for the Office of Environmental Services, Office of Pest Management and Office of Weights and measures through the Arizona Procurement Portal (APP), verify vendor quotes, track deliveries, reconcile invoices, and ensure adherence to state procurement regulations and departmental budgets. Receive, inspect goods and close the order in the system.
Responsible for the precise data entry of all expenditures, travel claims and revenues across thirteen diverse accounts funded by the state general funds, EPA grants, and both appropriated and non-appropriated accounts. All financial transactions are diligently entered into the agency's official budget tracking system, ensuring precision and compliance.
Responsible to the thorough reconciliation of purchase orders with corresponding procurement receipts to uphold financial accuracy. A significant part of this support also involves the proactive investigation and resolution of any vendor or billing discrepancies that may arise.
Assist / Collaborate with the Budget Control Specialist 2 in preparing / balancing the monthly reconciliation worksheet of expenditures and revenues in the Budget tracking system, AZ360 and the General Ledger also balances with the Assistant Budget Director financial reports. Maintain an account mapping (AZ360 / GL accounts / Budget Tracking System)
Assist the division with additional operational support activities; customer response, database input, and outreach coordination. Drive a state vehicle and other duties as assigned.
Other duties as assigned.
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
An excellent grasp of governmental financial / accounting principles
Financial planning, policies, procurement rules, contract budget implications
Spreadsheet modeling / Advanced experience with using Excel formulas
Organizational mission, programs and how they drive budget decisions
Google environment / workspace
Skills in:
Quantitative/analytical
Financial reporting
Attention to detail
Data entry skills
Communication
Problem solving
Time management
Ability to:
Ability to preserve confidentiality and act with integrity on sensitive financial matters
Ability to use independent judgment, initiative and discretion in making decisions involving, budget, procurement and staff direction in absence of Administrative Services Manager.
Ability to plan, prioritize and coordinate multiple projects in unison and to change priorities at a moments notice.
Ability to work independently, set priorities, and manage multiple tasks within a dynamic work environment.
Ability to anticipate, decide and resolve potential problems.
Ability to develop performance and productivity standards for the unit.
Ability to work in a team environment.
Selective Preference(s):
1 year budget development, implementation, and management experience.
1 year office management experience.
Working knowledge of State of Arizona budgetary and procurement systems.
Pre-Employment Requirements:
Valid Driver's License
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The Arizona Department of Agriculture offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS). Mandatory condition of Employment for all employees who meet the eligibility and membership criteria defined in statue. Current contribution rate is 12.00%. Enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:
If you have any questions please feel free to contact Melissa Meek at mmeek@azda.gov for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
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Here’s how the job qualifications align with your profile.
Licenses
Driver's License
Do you have a valid Driver's License license?
Skills
Driving
Do you have experience in Driving?
Location
Estimated commute
Add your address to estimate commute
Job address
1110 West Washington Street, Phoenix, AZ 85007
Full job description
DEPT OF AGRICULTURE
The Mission of our Agency is to protect the health and safety of Arizona consumers, advance and support Arizona agriculture, and safeguard commerce.
Supporting farming, ranching and agribusiness in Arizona by protecting plants and animals, issuing agriculture and environmental licenses, inspecting farming practices and overseeing commerce standards and measurement devices.
Budget Specialist
Job Location:
Address: Office of Environmental Services
1110 W. Washington Street, #450, Phoenix AZ 85007
Posting Details:
Salary: 20.00 - 22.00
Grade: 17
Closing Date: 03/10/2025
Job Summary:
The Arizona Department of Agriculture (AZDA) is recruiting for a reliable self-starter to join our team as a Budget Control Development Specialist 1 for the Environmental & Consumer Protection Division. The duty post for this position is located in our Phoenix office located at 1110 W. Washington Street, #450, Phoenix AZ 85007.
The Budget Control Development Specialist 1 position provides comprehensive and strategic support to the Administrative Services Manager of the Environmental and Consumer Protection Division. The position will be central to the seamless delivery of essential administrative services, overseeing critical functions that include strategic budgeting, meticulous financial accounting, efficient procurement processes and robust personnel management. This position involves close collaboration with both the Administrative Services Manager and Budget Control Development Specialist II to systematically track, analyze, and interpret financial information, generate pertinent statistical data, and prepare comprehensive reports.
Job Duties:
Duties to include but not limited to:
Place and manage supply orders for the Office of Environmental Services, Office of Pest Management and Office of Weights and measures through the Arizona Procurement Portal (APP), verify vendor quotes, track deliveries, reconcile invoices, and ensure adherence to state procurement regulations and departmental budgets. Receive, inspect goods and close the order in the system.
Responsible for the precise data entry of all expenditures, travel claims and revenues across thirteen diverse accounts funded by the state general funds, EPA grants, and both appropriated and non-appropriated accounts. All financial transactions are diligently entered into the agency's official budget tracking system, ensuring precision and compliance.
Responsible to the thorough reconciliation of purchase orders with corresponding procurement receipts to uphold financial accuracy. A significant part of this support also involves the proactive investigation and resolution of any vendor or billing discrepancies that may arise.
Assist / Collaborate with the Budget Control Specialist 2 in preparing / balancing the monthly reconciliation worksheet of expenditures and revenues in the Budget tracking system, AZ360 and the General Ledger also balances with the Assistant Budget Director financial reports. Maintain an account mapping (AZ360 / GL accounts / Budget Tracking System)
Assist the division with additional operational support activities; customer response, database input, and outreach coordination. Drive a state vehicle and other duties as assigned.
Other duties as assigned.
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
An excellent grasp of governmental financial / accounting principles
Financial planning, policies, procurement rules, contract budget implications
Spreadsheet modeling / Advanced experience with using Excel formulas
Organizational mission, programs and how they drive budget decisions
Google environment / workspace
Skills in:
Quantitative/analytical
Financial reporting
Attention to detail
Data entry skills
Communication
Problem solving
Time management
Ability to:
Ability to preserve confidentiality and act with integrity on sensitive financial matters
Ability to use independent judgment, initiative and discretion in making decisions involving, budget, procurement and staff direction in absence of Administrative Services Manager.
Ability to plan, prioritize and coordinate multiple projects in unison and to change priorities at a moments notice.
Ability to work independently, set priorities, and manage multiple tasks within a dynamic work environment.
Ability to anticipate, decide and resolve potential problems.
Ability to develop performance and productivity standards for the unit.
Ability to work in a team environment.
Selective Preference(s):
1 year budget development, implementation, and management experience.
1 year office management experience.
Working knowledge of State of Arizona budgetary and procurement systems.
Pre-Employment Requirements:
Valid Driver's License
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The Arizona Department of Agriculture offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS). Mandatory condition of Employment for all employees who meet the eligibility and membership criteria defined in statue. Current contribution rate is 12.00%. Enrollment eligibility will become effective after 27 weeks of employment.
Contact Us:
If you have any questions please feel free to contact Melissa Meek at mmeek@azda.gov for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
Explore other jobs
Discover opportunities beyond State of Arizona
Often responds within 1 day
💡 Quick Summary
Seeking a career-building opportunity? The Budget Control Development Specialist 1 position is now open for candidates interested in the Finance sector. This role in Phoenix offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Finance is a plus.