Job Description
Overview
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 4
Occupation: Administration
Location: Melbourne - Eastern suburbs
Reference: 1523375
Selection Criteria
SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.
SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4 High level organizational skills, including the capacity to prioritise work flows.
SC5 High level written and verbal communication skills.
SC6 Demonstrated ability to work with a high level of professionalism, initiative and autonomy.
Role
Milgate Primary School is inviting applications from an experienced, dynamic and people-centred Business Manager to oversee the operational core of our school. This is a key leadership role that influences every aspect of school life - from finance and human resources, to facilities, compliance, enrolments, and community engagement.
We welcome applications from candidates seeking full-time, or open to a part-time job-share arrangement for professionals specialising in Finance and/or Human Resources at negotiable days and hours. This role is 12-month fixed-term, with potential for ongoing.
This role works closely with the Principal class and a collaborative administrative team, and has a significant impact on the strategic and day-to-day success.
The role requires initiative, sound judgement and the ability to lead teams while working within DET policy and school procedures.
You will be trusted to manage complex operational responsibilities with autonomy, provide expert advice to leadership and ensure the school runs efficiently, safely and sustainably.
Department Description: A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Finance Leadership
Lead the development, monitoring and revision of the annual budget process
Prepare, analyse and present financial reports, forecasts and budget iterations to the Principal and School Council
Oversee all accounting processes in accordance with DET and Treasury regulations
Manage government grants, targeted funding claims, locally raised funds and school investments
Provide expert budget advice and financial guidance to staff and program leaders
Ensure procurement practices comply with DET purchasing policies as well as educate staff on procurement matters
Oversee all aspects of Accounts Receivable and Accounts Payable
Maintain and monitor the school asset register
Convene and support monthly Finance and Facilities Sub-committee meetings
Human Resource Management
Provide expert HR advice to leadership regarding workforce planning, staffing structures, VGSA and industrial agreements
Oversee central and local payroll verification and adjustments
Ensure staff WWCC/VIT and other compliance checks are met
Lead recruitment, advertisement, onboarding and induction of staff
Manage employee relations matters, performance processes, staff wellbeing and WorkCover cases
Analyse SRP, FTE, leave data and staffing budgets to support proactive workforce planning and staff retention
Maintain accurate staff records and HR systems (EduPay / CASES21)
Facilities & OHS
Manage contractor relationships, service agreements and facility hire arrangements to ensure quality and value
Support OHS compliance, risk management, EduSafe reporting and safety procedures across the school
Oversee the first aid officers in student health care inline with DET policy
Oversee AIMS (including facilities grants such as the Safe Tree Program)
School Administration
Lead and support the administration team to ensure effective front-office operations and community engagement
Support school communications, marketing initiatives, school events and community partnerships including P&F
Other duties as directed by Principal Class within scope
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
Benefits of Working at Milgate Primary School
Location & grounds - beautiful school grounds set in a parkland setting, providing a picturesque and peaceful environment for students and staff to learn and socialise
Free onsite parking for employees, and surrounding streets
Paid eligible school holidays leave
Onsite canteen available to staff
Supportive, passionate and friendly office team
Professional development opportunities
Converge Wellbeing Program
DET Salary Packaging
Milgate PS is a diverse and inclusive environment for all of its staff, where they feel welcomed, safe and respected.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Milgate Primary School is a vibrant, inclusive learning community located in the eastern suburbs of Melbourne, approximately 20 kilometres from the CBD. With an enrolment of 682 students, including 12 fee-paying international students, Milgate celebrates a rich cultural diversity, with 50% of students coming from a language background other than English.
As an authorised International Baccalaureate (IB) Primary Years Programme (PYP) school, Milgate is committed to fostering globally-minded, compassionate and reflective learners. The school's vision is to create a dynamic and inclusive environment where students are challenged to become inquirers, thinkers and caring individuals who contribute positively to a global society. The PYP's inquiry-based approach supports the development of critical thinking, intercultural understanding, and lifelong learning. Milgate's international outlook is further strengthened through its sister school partnership in China, which provides opportunities for collaboration and global education. The school values are: Inquirer, Knowledgeable, Thinker, Communicator, Principled, Open-minded, Caring, Risk taker, Balanced, and Reflective.
The school's professional and dedicated team of 76 staff members includes a Principal, 2 Assistant Principals,1 Learning Specialist, 6 Curriculum and Wellbeing Leader positions, 36 Classroom Teachers, and * Specialist Teachers in Performing Arts, Visual Arts, Physical Education, Mandarin, Library, EAL and Intervention and High Ability. An additional 20 Integration Aides support students with disabilities and those in learning support programs. Milgate also employs 6 Administration staff, 2 Nurses, 2 IT technicians and a Library Technician. Leadership is a strong focus, with a collaborative leadership team comprising the Principal Class, Leading Teachers, Learning Specialist, Whole School Curriculum Leaders and Year Level Leaders who meet regularly to drive school improvement.
Milgate Primary School values community partnerships and encourages active parent involvement. With a focus on honouring diversity, student wellbeing and high-quality teaching, Milgate provides a nurturing and stimulating environment where all students, staff and families are supported to thrive.
Applications close Wednesday 15 April 2026 at 11.59pm
Posted
2 April 2026
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 4
Occupation: Administration
Location: Melbourne - Eastern suburbs
Reference: 1523375
Selection Criteria
SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.
SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4 High level organizational skills, including the capacity to prioritise work flows.
SC5 High level written and verbal communication skills.
SC6 Demonstrated ability to work with a high level of professionalism, initiative and autonomy.
Role
Milgate Primary School is inviting applications from an experienced, dynamic and people-centred Business Manager to oversee the operational core of our school. This is a key leadership role that influences every aspect of school life - from finance and human resources, to facilities, compliance, enrolments, and community engagement.
We welcome applications from candidates seeking full-time, or open to a part-time job-share arrangement for professionals specialising in Finance and/or Human Resources at negotiable days and hours. This role is 12-month fixed-term, with potential for ongoing.
This role works closely with the Principal class and a collaborative administrative team, and has a significant impact on the strategic and day-to-day success.
The role requires initiative, sound judgement and the ability to lead teams while working within DET policy and school procedures.
You will be trusted to manage complex operational responsibilities with autonomy, provide expert advice to leadership and ensure the school runs efficiently, safely and sustainably.
Department Description: A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Finance Leadership
Lead the development, monitoring and revision of the annual budget process
Prepare, analyse and present financial reports, forecasts and budget iterations to the Principal and School Council
Oversee all accounting processes in accordance with DET and Treasury regulations
Manage government grants, targeted funding claims, locally raised funds and school investments
Provide expert budget advice and financial guidance to staff and program leaders
Ensure procurement practices comply with DET purchasing policies as well as educate staff on procurement matters
Oversee all aspects of Accounts Receivable and Accounts Payable
Maintain and monitor the school asset register
Convene and support monthly Finance and Facilities Sub-committee meetings
Human Resource Management
Provide expert HR advice to leadership regarding workforce planning, staffing structures, VGSA and industrial agreements
Oversee central and local payroll verification and adjustments
Ensure staff WWCC/VIT and other compliance checks are met
Lead recruitment, advertisement, onboarding and induction of staff
Manage employee relations matters, performance processes, staff wellbeing and WorkCover cases
Analyse SRP, FTE, leave data and staffing budgets to support proactive workforce planning and staff retention
Maintain accurate staff records and HR systems (EduPay / CASES21)
Facilities & OHS
Manage contractor relationships, service agreements and facility hire arrangements to ensure quality and value
Support OHS compliance, risk management, EduSafe reporting and safety procedures across the school
Oversee the first aid officers in student health care inline with DET policy
Oversee AIMS (including facilities grants such as the Safe Tree Program)
School Administration
Lead and support the administration team to ensure effective front-office operations and community engagement
Support school communications, marketing initiatives, school events and community partnerships including P&F
Other duties as directed by Principal Class within scope
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
Benefits of Working at Milgate Primary School
Location & grounds - beautiful school grounds set in a parkland setting, providing a picturesque and peaceful environment for students and staff to learn and socialise
Free onsite parking for employees, and surrounding streets
Paid eligible school holidays leave
Onsite canteen available to staff
Supportive, passionate and friendly office team
Professional development opportunities
Converge Wellbeing Program
DET Salary Packaging
Milgate PS is a diverse and inclusive environment for all of its staff, where they feel welcomed, safe and respected.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Milgate Primary School is a vibrant, inclusive learning community located in the eastern suburbs of Melbourne, approximately 20 kilometres from the CBD. With an enrolment of 682 students, including 12 fee-paying international students, Milgate celebrates a rich cultural diversity, with 50% of students coming from a language background other than English.
As an authorised International Baccalaureate (IB) Primary Years Programme (PYP) school, Milgate is committed to fostering globally-minded, compassionate and reflective learners. The school's vision is to create a dynamic and inclusive environment where students are challenged to become inquirers, thinkers and caring individuals who contribute positively to a global society. The PYP's inquiry-based approach supports the development of critical thinking, intercultural understanding, and lifelong learning. Milgate's international outlook is further strengthened through its sister school partnership in China, which provides opportunities for collaboration and global education. The school values are: Inquirer, Knowledgeable, Thinker, Communicator, Principled, Open-minded, Caring, Risk taker, Balanced, and Reflective.
The school's professional and dedicated team of 76 staff members includes a Principal, 2 Assistant Principals,1 Learning Specialist, 6 Curriculum and Wellbeing Leader positions, 36 Classroom Teachers, and * Specialist Teachers in Performing Arts, Visual Arts, Physical Education, Mandarin, Library, EAL and Intervention and High Ability. An additional 20 Integration Aides support students with disabilities and those in learning support programs. Milgate also employs 6 Administration staff, 2 Nurses, 2 IT technicians and a Library Technician. Leadership is a strong focus, with a collaborative leadership team comprising the Principal Class, Leading Teachers, Learning Specialist, Whole School Curriculum Leaders and Year Level Leaders who meet regularly to drive school improvement.
Milgate Primary School values community partnerships and encourages active parent involvement. With a focus on honouring diversity, student wellbeing and high-quality teaching, Milgate provides a nurturing and stimulating environment where all students, staff and families are supported to thrive.
Applications close Wednesday 15 April 2026 at 11.59pm
Posted
2 April 2026
💡 Quick Summary
Seeking a career-building opportunity? The Business Manager (Full Time or Part Time Job Share) position is now open for candidates interested in the Government Job Alert sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
