Job Description
Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 4
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1523580
Selection Criteria
SC1. Demonstrated capacity to lead and manage an office or administration team, including directing the work of others and building team capability.
SC2. Demonstrated knowledge and experience in managing HR processes, including recruitment, payroll (eduPay), staff records and compliance within a school environment.
SC3. Sound knowledge of financial management practices, DET guidelines and legal requirements, including budgeting, financial reporting and advising leadership and School Council.
SC4. High level organisational skills with the ability to manage competing priorities, workflows and deadlines across multiple school functions.
SC5. High level written and verbal communication skills, with the ability to work collaboratively and liaise with staff, leadership, School Council and external providers.
Role
[Attendance requirement for this position]
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Deliver School Services
Manage the design and production of school publications and documents
Finance
Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
Prepare funding submissions for the leadership team and school council.
Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
Administer government grants and other school income.
Manage fund raising activities.
General Administration
Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
Provide administrative support to external service providers as required.
Manage the processing of student admissions, registrations, enrolments and transfers.
Provide required level of administrative support for school events, functions and projects.
Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
Research, plan and prepare development programs for support staff.
Manage recruitment procedures.
Provide authoritative advice to the leadership team on support structures and work practices.
Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
Manage procedures relating to employee relations issues.
Assist in the development of human resource planning.
Manage School Resources
Coordinate the use and maintenance of school buildings and equipment.
Liaise and negotiate with service providers in respect to the cost and quality of services.
Supervise the delivery of contracted services.
Manage the development and collection of resource material at the school.
Support School Council
Draft reports and make recommendations on operational issues.
Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
Develop techniques and procedures that will affect work practices beyond the work place.
Manage a technical program with a broad scope across the school.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Northcote Primary School is located on Helen Street in the inner northern suburb of Northcote, Melbourne and was first opened in 1874. Over our 152-year history, the school has evolved into a place where community matters. Northcote Primary School is known for its strong sense of community connectedness, and we are a welcoming school. Strong relationships are the hallmark of our school ¿ among students, parents, staff and within the Northcote community. The wider Northcote Primary School community are seen as partners in providing a unified purpose and direction for achieving a quality education for every child and our students achieve academically. We are proud of our teaching and learning approach and the high standards we set for our staff and students and are committed to continuous improvement across the school.
At our school, we are driven by a powerful vision, ¿Together we create an environment where every student thrives.¿ This vision is more than just words, it is a commitment that guides every aspect of our school. It is captured in our school motto, ¿Collaborative learning in a community that cares.¿ These words underscore our belief in our core values of Respect, Collaboration and Community-mindedness. These values are not merely aspirational, they serve as guiding principles that shape the daily experiences of our school community which promote safety, caring attitudes, quality relationships, consultative decision-making, and high educational standards. Additionally, our five guiding pillars- inclusion, creativity, community, sustainability, and technology and innovation- inform our decisions about what is important and the way that we work. Considered altogether, our school¿s vision, motto, values, and pillars are interwoven, creating a vibrant tapestry that defines who we are and how we approach education.
Our school offers a range of specialist and extracurricular programs including language education in Italian, Visual Arts, Music, Health and Physical Education, interschool sport, choir, instrumental music tuition, student agency, leadership and voice, Buddy Program, Lunch Clubs, Camping Program, incursions and excursions, and an Out of School Hours Care Program. Technology is a core part of the educational program at Northcote Primary School and a core element in classrooms and learning spaces, which includes interactive whiteboards, laptops and iPads and other devices to support learning programs.
Refurbishments to the original traditional classrooms, created modern, flexible learning spaces that provide the environment to transform the teaching and learning practices in our school, this allows us to be an innovative leader and far more suited for today¿s teaching and learning needs. While the school retains the original Victorian and later Edwardian heritage brick buildings on the outside, inside, classrooms are equipped with everything that a 21st century learner could need to get the best possible educational experience.
We have developed a comprehensive program and service structure to support students with additional and complex needs. For those who require challenge and extension, we offer Individual Education Plans (IEPs), participation in the Victorian Student Excellence Program, and the Maths Olympiad. For students needing additional support, we provide IEPs, reasonable adjustments, and access to the Disability and Inclusion program. In recent years, we have expanded our focus to prioritise the wellbeing and engagement of every student, reinforcing our commitment to supporting the whole child and ensuring each student is ready to learn when they¿re at school.
In 2023 the school underwent it¿s four yearly review and set the goals, targets and strategies for the next strategic plan which concludes in 2027. Over this time the school goals will be:
Goal 1. Learning- To optimise learning growth for every student in Literacy and Numeracy. This includes work on establishing a whole school instructional model, developing a guaranteed and viable curriculum, and refining whole school PLC practices. This will include a focus on assessment to drive differentiation of learning.
Goal 2. Engagement- To develop a positive culture with high levels of engagement and wellbeing. This will include establishing whole school behaviour expectations and defining learning habits and dispositions.
Applicants should include a curriculum vitae detailing relevant qualifications and experience, responses to the selection criteria, and the names and contact details of at least three professional referees, including the contact details of your current Principal. Following receipt of your application and shortlisting process, you may be contacted for an interview.
For any enquiries, please call the schools office to speak with myself or you can email at [email protected]
Thank you again for your interest in the position available at our school.
Yours sincerely,
Shaun Wells
Principal
Applications close Wednesday 15 April 2026 at 11.59pm
Posted
2 April 2026
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 4
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1523580
Selection Criteria
SC1. Demonstrated capacity to lead and manage an office or administration team, including directing the work of others and building team capability.
SC2. Demonstrated knowledge and experience in managing HR processes, including recruitment, payroll (eduPay), staff records and compliance within a school environment.
SC3. Sound knowledge of financial management practices, DET guidelines and legal requirements, including budgeting, financial reporting and advising leadership and School Council.
SC4. High level organisational skills with the ability to manage competing priorities, workflows and deadlines across multiple school functions.
SC5. High level written and verbal communication skills, with the ability to work collaboratively and liaise with staff, leadership, School Council and external providers.
Role
[Attendance requirement for this position]
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Deliver School Services
Manage the design and production of school publications and documents
Finance
Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
Prepare funding submissions for the leadership team and school council.
Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
Administer government grants and other school income.
Manage fund raising activities.
General Administration
Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
Provide administrative support to external service providers as required.
Manage the processing of student admissions, registrations, enrolments and transfers.
Provide required level of administrative support for school events, functions and projects.
Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
Research, plan and prepare development programs for support staff.
Manage recruitment procedures.
Provide authoritative advice to the leadership team on support structures and work practices.
Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
Manage procedures relating to employee relations issues.
Assist in the development of human resource planning.
Manage School Resources
Coordinate the use and maintenance of school buildings and equipment.
Liaise and negotiate with service providers in respect to the cost and quality of services.
Supervise the delivery of contracted services.
Manage the development and collection of resource material at the school.
Support School Council
Draft reports and make recommendations on operational issues.
Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
Develop techniques and procedures that will affect work practices beyond the work place.
Manage a technical program with a broad scope across the school.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Northcote Primary School is located on Helen Street in the inner northern suburb of Northcote, Melbourne and was first opened in 1874. Over our 152-year history, the school has evolved into a place where community matters. Northcote Primary School is known for its strong sense of community connectedness, and we are a welcoming school. Strong relationships are the hallmark of our school ¿ among students, parents, staff and within the Northcote community. The wider Northcote Primary School community are seen as partners in providing a unified purpose and direction for achieving a quality education for every child and our students achieve academically. We are proud of our teaching and learning approach and the high standards we set for our staff and students and are committed to continuous improvement across the school.
At our school, we are driven by a powerful vision, ¿Together we create an environment where every student thrives.¿ This vision is more than just words, it is a commitment that guides every aspect of our school. It is captured in our school motto, ¿Collaborative learning in a community that cares.¿ These words underscore our belief in our core values of Respect, Collaboration and Community-mindedness. These values are not merely aspirational, they serve as guiding principles that shape the daily experiences of our school community which promote safety, caring attitudes, quality relationships, consultative decision-making, and high educational standards. Additionally, our five guiding pillars- inclusion, creativity, community, sustainability, and technology and innovation- inform our decisions about what is important and the way that we work. Considered altogether, our school¿s vision, motto, values, and pillars are interwoven, creating a vibrant tapestry that defines who we are and how we approach education.
Our school offers a range of specialist and extracurricular programs including language education in Italian, Visual Arts, Music, Health and Physical Education, interschool sport, choir, instrumental music tuition, student agency, leadership and voice, Buddy Program, Lunch Clubs, Camping Program, incursions and excursions, and an Out of School Hours Care Program. Technology is a core part of the educational program at Northcote Primary School and a core element in classrooms and learning spaces, which includes interactive whiteboards, laptops and iPads and other devices to support learning programs.
Refurbishments to the original traditional classrooms, created modern, flexible learning spaces that provide the environment to transform the teaching and learning practices in our school, this allows us to be an innovative leader and far more suited for today¿s teaching and learning needs. While the school retains the original Victorian and later Edwardian heritage brick buildings on the outside, inside, classrooms are equipped with everything that a 21st century learner could need to get the best possible educational experience.
We have developed a comprehensive program and service structure to support students with additional and complex needs. For those who require challenge and extension, we offer Individual Education Plans (IEPs), participation in the Victorian Student Excellence Program, and the Maths Olympiad. For students needing additional support, we provide IEPs, reasonable adjustments, and access to the Disability and Inclusion program. In recent years, we have expanded our focus to prioritise the wellbeing and engagement of every student, reinforcing our commitment to supporting the whole child and ensuring each student is ready to learn when they¿re at school.
In 2023 the school underwent it¿s four yearly review and set the goals, targets and strategies for the next strategic plan which concludes in 2027. Over this time the school goals will be:
Goal 1. Learning- To optimise learning growth for every student in Literacy and Numeracy. This includes work on establishing a whole school instructional model, developing a guaranteed and viable curriculum, and refining whole school PLC practices. This will include a focus on assessment to drive differentiation of learning.
Goal 2. Engagement- To develop a positive culture with high levels of engagement and wellbeing. This will include establishing whole school behaviour expectations and defining learning habits and dispositions.
Applicants should include a curriculum vitae detailing relevant qualifications and experience, responses to the selection criteria, and the names and contact details of at least three professional referees, including the contact details of your current Principal. Following receipt of your application and shortlisting process, you may be contacted for an interview.
For any enquiries, please call the schools office to speak with myself or you can email at [email protected]
Thank you again for your interest in the position available at our school.
Yours sincerely,
Shaun Wells
Principal
Applications close Wednesday 15 April 2026 at 11.59pm
Posted
2 April 2026
💡 Quick Summary
Seeking a career-building opportunity? The Business Manager position is now open for candidates interested in the Government Job Alert sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.
