Job highlights
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Qualifications
A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history
Program Oversight: Plans, coordinates, and monitors programs to ensure that federal, state, and/or local government program requirements and plans are met, providing professional consultation on the specialized services of the program or associated project(s)
Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance
Research: Knowledge of the scientific principles, methods, and processes used to conduct a systematic and objective inquiry; including study design, collection, analysis, and interpretation of data; and the reporting of results
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class
Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class
Any combination of education and/or experience that provides the applicant with competencies in
Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals
Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance
Negotiation: Works with others towards an agreement that may involve exchanging specific resources or resolving differences
Team Building: Inspires and fosters team commitment, spirit, pride, and trust
Education or training which included course work in business or public administration, accounting, or related field and/or progressively responsible professional experience as a project lead responsible for directing and coordinating the complete lifecycles of any combination of projects, programs, and/or business initiatives in support of business, governmental organizations and/or non-governmental organization products or services through the analysis, development, implementation, and/or integration of business performance and quality metrics, business process and/or best management practices transformation or improvement tools, and/or business information systems and technologies
Certification in a Lean/Six Sigma/AGILE, CAPM, CompTIA Project+, MPM, or similar project or process management curriculum
Some positions may require the incumbent obtain and maintain certification as a Project Management Professional (PMP) by the Project Management Institute (PMI)
Continued employment is contingent upon obtaining necessary certifications within twenty-four months of initial hire and throughout employment
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation
“Professional experience” means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one's own judgment
“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job
Three (3) professional references including daytime contact information
Copies of education degrees, project management certifications, or other applicable certifications as required to meet minimum qualifications
The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicant’s level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task
The four proficiency levels are: Mastery, Fluency, Literacy, and Discovery
You will need to rate your proficiency level for each competency listed in the supplemental questions
EDUCATION To verify education is being used to meet and/or support the required minimum qualifications / competencies, you must fill in the Education section of the application
Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable
If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university
If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time
Benefits
Fairbanks: $3459.75 / Biweekly
Juneau: $3527.25 / Biweekly
Anchorage: $3359.25 / Biweekly
The State of Alaska has a generous benefits package and an excellent retirement plan
Responsibilities
The Project Delivery Business Services Manager is responsible for ensuring that project delivery plans for Alaska’s transportation infrastructure are accurate and timely, with a focus on managing and incorporating changes into the State’s transportation planning efforts
This role focuses on managing and maintaining the integrity of data systems, supporting engineers, project managers, planners and the Commissioner’s Office with accurate and up-to-date information
The incumbent selected for this position will work closely with internal teams to ensure compliance with state and federal reporting standards and provide insights derived from data to support decision-making processes
We empower our community partners to play leading roles in projects that matter to them and leveraging consistent and modern project management and delivery practices for time and cost savings
To achieve organizational excellence, collaboration, communication, and coordination are the rule and not an afterthought
As the Project Delivery Business Services Manager with DOT&PF, you will lead cross-functional teams to ensure the integrity and accuracy of data across various complex project portfolios
Your responsibilities will include coordinating data entry, maintaining compliance with reporting standards, and performing quality assurance to support project planning and prioritization
You will play a key role in analyzing data, generating reports, and providing actionable insights that enhance decision-making processes
Additionally, you will validate data accuracy, support audits, and implement process improvements to streamline workflows and optimize efficiency
In this role, you will oversee the development of project delivery plans, ensuring they accurately reflect infrastructure project scopes, schedules, and estimates that align with the Statewide Transportation Improvement Program (STIP), the Aviation Capital Improvement Program, and other funding programs
You will manage several interrelated projects, focusing on modernizing and streamlining state business processes to maximize efficiency, quality, and cost savings
This includes coordinating public involvement, developing materials for presentations, and ensuring compliance with federal and state requirements
Your work will be essential in maintaining the effectiveness of the state's transportation planning and improvement efforts, driving innovation, and improving overall organizational performance
We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public
With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs
Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes
To view the general description and example of duties for positions please go to the following link: https://www.governmentjobs.com/careers/Alaska/ classspecs
They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency
They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines
Facilitates cooperation and motivates team members to accomplish group goals
It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs
Job description
Job Description

ATTENTION ALASKA RESIDENTS ONLY!
• Classification Review Notice** This Position Description is currently being reviewed by the Division of Personnel & Labor Relations, Classification Section. Depending on the outcome of the allocation, this recruitment pool may or may not be utilized to fill this vacancy.

Are you ready to make a significant impact on Alaska’s transportation future?

The Project Delivery Business Services Manager is responsible for ensuring that project delivery plans for Alaska’s transportation infrastructure are accurate and timely, with a focus on managing and incorporating changes into the State’s transportation planning efforts. This role focuses on managing and maintaining the integrity of data systems, supporting engineers, project managers, planners and the Commissioner’s Office with accurate and up-to-date information. The incumbent selected for this position will work closely with internal teams to ensure compliance with state and federal reporting standards and provide insights derived from data to support decision-making processes.

If you’re passionate about managing complex projects and portfolios, enjoy working with dynamic teams, and have a knack for turning data into actionable insights, this is the perfect opportunity for you to shape the airports, roads, bridges, and pathways that connect Alaskans. Join us in driving innovation and efficiency across the Last Frontier!

Depending on the selected applicant's location, this position can be filled in Anchorage, Juneau, or Fairbanks. Salary Information is below:

Fairbanks: $3459.75 / Biweekly

Juneau: $3527.25 / Biweekly

Anchorage: $3359.25 / Biweekly

Who We Are

At DOT&PF we value organizational excellence: we work together to overcome challenges - we adapt and practice new ways of working to deliver services to Alaskans. Every one of our 3,000+ employees from the many different disciplines across the state brings a talent and value to our team -- we recognize these talents and we work together towards being a modern transportation agency. Organizational excellence is how we work together to achieve our mission.

We value a modern, resilient, and agile transportation department that engages in new ways internally with staff and externally with community and business partners. A high performing department values transparency with increased access to information, putting a priority on innovation, and establishing cross-functional and interdisciplinary teams. We empower our community partners to play leading roles in projects that matter to them and leveraging consistent and modern project management and delivery practices for time and cost savings.

To achieve organizational excellence, collaboration, communication, and coordination are the rule and not an afterthought. We use tools to promote new ways of working to strengthen and expand Alaska's infrastructure by land, air, and sea. With this approach, on a team with committed partners, we believe we can transform our transportation network and bring lasting benefits to Alaskans.

What You Will Be Doing

As the Project Delivery Business Services Manager with DOT&PF, you will lead cross-functional teams to ensure the integrity and accuracy of data across various complex project portfolios. Your responsibilities will include coordinating data entry, maintaining compliance with reporting standards, and performing quality assurance to support project planning and prioritization. You will play a key role in analyzing data, generating reports, and providing actionable insights that enhance decision-making processes. Additionally, you will validate data accuracy, support audits, and implement process improvements to streamline workflows and optimize efficiency.

In this role, you will oversee the development of project delivery plans, ensuring they accurately reflect infrastructure project scopes, schedules, and estimates that align with the Statewide Transportation Improvement Program (STIP), the Aviation Capital Improvement Program, and other funding programs. You will manage several interrelated projects, focusing on modernizing and streamlining state business processes to maximize efficiency, quality, and cost savings. This includes coordinating public involvement, developing materials for presentations, and ensuring compliance with federal and state requirements. Your work will be essential in maintaining the effectiveness of the state's transportation planning and improvement efforts, driving innovation, and improving overall organizational performance.

Our Organization, Mission & Culture

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The Benefits Of Joining Our Team

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: https://doa.alaska.gov/dop/workplace/benefits/.

The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public. A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history.

The Working Environment You Can Expect

This position can be located in Juneau, Fairbanks, or Anchorage, Alaska

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaska's breathtaking natural beauty, reflecting a strong commitment to safety and environmental responsibility.

Who We Are Looking For

The ideal candidate will possess the following competencies:
• Program Oversight: Plans, coordinates, and monitors programs to ensure that federal, state, and/or local government program requirements and plans are met, providing professional consultation on the specialized services of the program or associated project(s).
• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
• Research: Knowledge of the scientific principles, methods, and processes used to conduct a systematic and objective inquiry; including study design, collection, analysis, and interpretation of data; and the reporting of results.

To view the general description and example of duties for positions please go to the following link: https://www.governmentjobs.com/careers/Alaska/ classspecs

Minimum Qualifications

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Any combination of education and/or experience that provides the applicant with competencies in
• Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.
• Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.
• Negotiation: Works with others towards an agreement that may involve exchanging specific resources or resolving differences.
• Team Building: Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.

equivalent to those typically gained by:

Education or training which included course work in business or public administration, accounting, or related field and/or progressively responsible professional experience as a project lead responsible for directing and coordinating the complete lifecycles of any combination of projects, programs, and/or business initiatives in support of business, governmental organizations and/or non-governmental organization products or services through the analysis, development, implementation, and/or integration of business performance and quality metrics, business process and/or best management practices transformation or improvement tools, and/or business information systems and technologies.

OR

Certification in a Lean/Six Sigma/AGILE, CAPM, CompTIA Project+, MPM, or similar project or process management curriculum.

Special Note

Some positions may require the incumbent obtain and maintain certification as a Project Management Professional (PMP) by the Project Management Institute (PMI). Continued employment is contingent upon obtaining necessary certifications within twenty-four months of initial hire and throughout employment.

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Professional experience” means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one's own judgment.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

Additional Required Information
• NOTE: PLEASE READ THE FOLLOWING CAREFULLY** At the time of interview, applicants are requested to submit (if not already attached to your application):
• Three (3) professional references including daytime contact information
• Copies of education degrees, project management certifications, or other applicable certifications as required to meet minimum qualifications.

SUPPLEMENTAL QUESTIONS

The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicant’s level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are: Mastery, Fluency, Literacy, and Discovery. You will need to rate your proficiency level for each competency listed in the supplemental questions.

EDUCATION To verify education is being used to meet and/or support the required minimum qualifications / competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

Contact Information

For specific information about this position, please contact the hiring manager at the following:

Name: Jody Thomas, Special Projects Liaison

Email: [email protected]

Phone: (907) 322-4141