Job description
Buyer’s Administrative Assistant

We are looking for a Buyer’s Administrative Assistant (BAA) to join the Buying & Merchandising team at Artfarm.

Working across diverse categories, both food and non-food – own brand and branded - you will assist in the development and management of the product proposition across Farm Shop, The Fife Arms & Fish Shop.

This is a fast-paced and varied role, suiting a creative and analytically minded individual, a strong communicator with excellent attention to detail. Reporting to the Buyer, you will be involved in the administrative support of the department. Working cross-departmentally, with marketing, ecommerce, operations and retail - you will be a key part of the team.

This is a hybrid full-time position with head office based in Mayfair, London.

Administration
• Managing suppliers; setting up accounts, collating product information, chasing for delivery dates & booking in slots.
• Accountability for managing product system data, ensuring the system and range plans are accurate. Including: product setup, pricing, descriptions, weights, hierarchies, commodity codes, shelf life, and product dimensions.
• Liaising with the online trading team, supporting with product launch and data management, including ensuring availability of samples for photography, descriptions for copy and supplier/maker information.
• Liaising with the store teams, providing pertinent signage detail, and ensuring training information for new launches is received on time.
• Liaising with Finance / Accounts for any invoice queries.
• Support with reporting – collating data, managing weekly, monthly reporting.
• Collate regular competitor shop, trend reports and presentations.
• Join floor and web walks, taking meeting minutes, and following up on actions.
• Liaise with the warehouse to resolve delivery queries.

New Product Development
• Working with Buyer/s on research and new product development.
• Maintaining the critical path to ensure it is accurate and up to date at all times.
• Taking meeting minutes, agreeing on key actions with deadlines, and circulating to the key stakeholders.
• Supporting in checking packaging artwork alongside the buying team for spelling, grammar, best before, storage, weight, description accuracy and barcodes. Liaising with Food Technologist where applicable.
• Supporting the team with benchmarking, competitor shops, pricing reviews, seasonal wash-up reports, and communication with the business about upcoming launches.

The Ideal Candidate
• Passionate about products and bringing interesting and innovative stories to life.
• Organised and proactive. A multi-tasker, able to prioritise and work to tight deadlines, whilst maintaining excellent attention to detail. A problem solver.
• A great communicator, both verbal and written. Able to work cross-functionally within the business and with our suppliers and collaborators.
• Confident working alone as well as in a team; comfortable taking responsibility for your workload.
• Strong numerical skills.
• Analytical – able to interpret data and use numbers to measure performance.
• Proficient in Excel and Microsoft Office.
• Experience in buying, luxury retail or food is desirable.

Who we are

Artfarm is a one-of-a-kind independent hospitality company founded by Iwan and Manuela Wirth. Renowned for developing and reinventing distinctive sites including the award-winning Fife Arms Hotel in Braemar, Manuela restaurant in Los Angeles, Roth Bar and The Farm Shop in Somerset. Artfarm uniquely brings together art, community, education, people and place.

Like all roles at Artfarm, you can expect your time at work to be varied and challenging. We know from experience that jobs can evolve throughout the lifetime of a role and this in turn gives our people the chance to play to their strengths.

In return we can offer you a unique employee journey that is tailored around your goals and aspirations both professionally and personally.

Artfarm is an equal opportunity employer and we value diversity. We believe that diversity and inclusion in our team is critical to our success, so we seek to recruit, develop, and retain talent from a diverse candidate pool. Sustainability is at the heart of Artfarm and every one of the team has a role to play in protecting our planet.