Job Description
Job details
Pay
$32.20 - $51.36 an hour
Job type
Full-time
Work setting
Hybrid work
Full job description
Provide professional-level administrative support to both the Chair and Chief Administrative Officer (CAO). A multifaceted role, which acts as the liaison between the Chair and various campus units, interacting with faculty, students, staff, campus administrative offices, and the general public. Duties include synthesizing written or oral information for appropriate action or referral, prioritizing a wide range of problems, and identifying significant or urgent issues for the Chair and CAO. Manage the Chair's calendar, compose, edit, and coordinate the preparation of various types of documents, and develop content for the departmental website and newsletter. Additionally, assist the CAO with space allocation and moves, and support both the Chair and CAO in development activities. Responsibilities also encompass academic personnel tasks, such as gathering and preparing documents for faculty and teaching award nominations, and assisting in the faculty recruitment process, including planning candidate itineraries. Maintaining a high degree of confidentiality and attention to detail is crucial, as is the ability to multi-task in a dynamic environment. This position oversees the professional atmosphere and smooth functioning of the Sociology Department front office, supervise work-study students, assist departmental faculty and graduate students, ensure website content is timely and accurate, and manage frequently-used supplies. This position is the backbone of our department, ensuring efficient operations and fostering a professional environment.
Salary & Compensation
UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
More than 1 year Administrative Role (Preferred)
Skill in interacting with persons of various social, cultural, economic, and educational backgrounds. (Required)
Ability to perform detailed work with a high degree of accuracy. (Required)
Ability to work independently and follow through on assignments with minimal direction. (Required)
Ability to solve problems, research solutions, and identify departmental and university resources. (Required)
Knowledge of information resources within the University (Preferred)
Knowledge of University policies, procedures, and regulations. (Preferred)
Ability to update Web content and assist others as needed in updating their web content. (Required)
Ability to use sound judgment in responding to issues and concerns. (Required)
Solid organizational skills and ability to multi-task with demanding timeframes. (Required)
Working knowledge of common organization-specific and other computer application programs. (Required)
Ability to use discretion and maintain confidentiality. (Required)
Education, Licenses, Certifications & Personal Affiliations
Bachelor's Degree in related area and / or equivalent experience / training (Required)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
Schedule
8:00 a.m. to 5:00 p.m.
Union/Policy Covered
CX-Clerical & Allied Services
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=4011XXXXXX
Apply
Campus Requisition #:
9106
UC Payroll Title:
ADMIN OFCR 2 CX
Department:
SOCIOLOGY
Appointment Type:
2 - Staff: Career
Anticipated Hiring Pay Scale:
Step 1 - Step 2
Full Salary Range:
USD $32.20/Hr. - USD $51.36/Hr.
Onsite | Remote | Hybrid Type:
Hybrid
Department Location:
375 Portola Plz Sociology
Full or Part Time:
Full Time
Pay
$32.20 - $51.36 an hour
Job type
Full-time
Work setting
Hybrid work
Full job description
Provide professional-level administrative support to both the Chair and Chief Administrative Officer (CAO). A multifaceted role, which acts as the liaison between the Chair and various campus units, interacting with faculty, students, staff, campus administrative offices, and the general public. Duties include synthesizing written or oral information for appropriate action or referral, prioritizing a wide range of problems, and identifying significant or urgent issues for the Chair and CAO. Manage the Chair's calendar, compose, edit, and coordinate the preparation of various types of documents, and develop content for the departmental website and newsletter. Additionally, assist the CAO with space allocation and moves, and support both the Chair and CAO in development activities. Responsibilities also encompass academic personnel tasks, such as gathering and preparing documents for faculty and teaching award nominations, and assisting in the faculty recruitment process, including planning candidate itineraries. Maintaining a high degree of confidentiality and attention to detail is crucial, as is the ability to multi-task in a dynamic environment. This position oversees the professional atmosphere and smooth functioning of the Sociology Department front office, supervise work-study students, assist departmental faculty and graduate students, ensure website content is timely and accurate, and manage frequently-used supplies. This position is the backbone of our department, ensuring efficient operations and fostering a professional environment.
Salary & Compensation
UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
More than 1 year Administrative Role (Preferred)
Skill in interacting with persons of various social, cultural, economic, and educational backgrounds. (Required)
Ability to perform detailed work with a high degree of accuracy. (Required)
Ability to work independently and follow through on assignments with minimal direction. (Required)
Ability to solve problems, research solutions, and identify departmental and university resources. (Required)
Knowledge of information resources within the University (Preferred)
Knowledge of University policies, procedures, and regulations. (Preferred)
Ability to update Web content and assist others as needed in updating their web content. (Required)
Ability to use sound judgment in responding to issues and concerns. (Required)
Solid organizational skills and ability to multi-task with demanding timeframes. (Required)
Working knowledge of common organization-specific and other computer application programs. (Required)
Ability to use discretion and maintain confidentiality. (Required)
Education, Licenses, Certifications & Personal Affiliations
Bachelor's Degree in related area and / or equivalent experience / training (Required)
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
Schedule
8:00 a.m. to 5:00 p.m.
Union/Policy Covered
CX-Clerical & Allied Services
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=4011XXXXXX
Apply
Campus Requisition #:
9106
UC Payroll Title:
ADMIN OFCR 2 CX
Department:
SOCIOLOGY
Appointment Type:
2 - Staff: Career
Anticipated Hiring Pay Scale:
Step 1 - Step 2
Full Salary Range:
USD $32.20/Hr. - USD $51.36/Hr.
Onsite | Remote | Hybrid Type:
Hybrid
Department Location:
375 Portola Plz Sociology
Full or Part Time:
Full Time
💡 Quick Summary
Seeking a career-building opportunity? The Chair's Assistant & Front Office Coordinator position is now open for candidates interested in the Office Assistant Jobs sector. This role in Los Angeles offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
