Job Description
Full job description
The Chelángen Event Planner oversees all aspects of event planning and management for the Chelángen Department, both in-person and virtual. This position understands the complex needs of different events and diverse guests. This position manages the logistics of multiple events simultaneously.
Principle Duties
Principal Duties:
Plans all event aspects such as venue, instructors, supplies, refreshments, etc.
Plans all virtual event aspects such as scheduling Microsoft Teams meetings, managing invites, coordinating instructors, etc.
Serves as the central point of contact for all events undertaken by the Tribe
Provide updates to the event calendar and PR firms as needed.
Keeps RSVP and attendance lists up to date.
Manages and oversees events on the day of, including troubleshooting as problems arise, troubleshooting technology issues, directing event set-up, communicating with staff and volunteers, organizing vendors, and managing the clean-up.
Works with the Chelángen and Xws7ámeshqen Director and other Samish Indian Nation staff to plan quality events that are culturally appropriate.
Administers multiple budgets accurately and within allotted funding.
Keeps all event materials organized and inventoried.
Works with the appropriate staff to create and fulfill contracts.
Processes invoices in a timely manner.
Maintains a good working relationship with citizens, instructors, vendors and venues.
Provides information and photographs for publication in the tribal newsletter, annual report and on the website of both upcoming and past events.
Works closely with the other Chelángen staff to prepare event supplies and execute events. Occasionally assists other departments to plan and execute non-Chelángen events.
Performs other duties as assigned.
Required Qualifications
Must possess a high school diploma or GED
Must have one year of experience with planning events/activities
Must be extremely detail-oriented and able to multi-task
Must have moderate computer skills with knowledge of MS Office and e-file management
Knowledge of Microsoft Teams a strong plus.
Must have ability to learn new technological skills easily and with little direction.
Must have strong decision-making skills and initiative to perform assigned duties with a low level of supervision
Must possess organized work habits which will assure timely and accurate submission of reports, requests, budgets and other time-sensitive materials
Must have the ability to work professionally with a diverse group of people with varying levels of technological capabilities.
Obtaining full COVID-19 vaccination no later than 60 days from the hire date will be a condition of employment for all Samish employees
Applicants must be a Washington State resident or willing to relocate to Washington State.
Working Conditions
Physical Demands: Periods of sitting, including driving (50% of time); bending, crouching, stooping, stretching, reaching, lifting, carrying, and pushing (20% of time); and standing and walking (30% of time). Occasionally lifts/carries up to 30lbs. Must possess manual dexterity sufficient to use office equipment with frequent repetitive motion such as writing, typing, paperwork-handling, and phone use. Must possess the ability to view print on a computer screen and/or paper document; the ability to speak and hear to exchange information with end users by telephone Mental/Visual Demands: Frequent mental and/or visual attention to task is required. Occasionally work requires heavy concentration. Frequent interruptions. Tasks involve eye-hand coordination. Working Environment: Work environment is mainly indoors with heat and some air conditioning, but occasional work outside may include inclement weather. Must sit or stand for the majority of shift. Occasionally works alone without benefit of supervisor or co-worker. Unavoidable hazards/risks: Work requires vehicular travel and minimal risks which require safety precautions (using some cleaning chemicals for light cleaning).
Samish Indian Nation is an Equal Opportunity Employer and actively encourages applications from all persons regardless of race, religion, gender, gender identity, age, national origin, marital status, ****** orientation, or ancestry. Samish preference and Indian preference will be applied to the selection for this position as defined in Title 25, US Code Section 473.
CONFIDENTIALITY: This position develops, maintains, and is responsible for safeguarding the computer/electronic and hardcopy file folders containing sensitive and proprietary information about the Tribe and its members. The incumbent must maintain confidentiality of all work and files pertaining to enrollment, clients, survey results, and all other material that may identify individuals by name (either directly or by reference), as set forth by the Tribal Council in the Personnel Manual. Any violation in this matter may result in immediate termination of employment. All materials, including electronic materials of any type or format, produced are considered works made for hire and are the property of the Samish Indian Nation.
Please state your eligibility for Indian preference in your cover letter. Indian preference must be documented prior to interview or hiring. BIA Form 4432 or tribal enrollment ID may be submitted with the application if claiming Indian Preference.
All persons who are offered employment with the Samish Indian Nation must give permission for a thorough background check of previous work performance, motor vehicle history, credit history and criminal history, as well as a pre-employment drug screen. The Drug Free Workplace Policy has not changed since the passing of WA State I-502. While Initiative 502 legalized ********* within Washington State, employers maintain the right to decide on their tolerance policy. Because we receive federal grant dollars from the federal government, we still consider ********* as an illegal substance and its use and possession completely prohibited.
This position is a “covered position” under the Tribe’s Indian Child and Family Violence Act Policy and all applicants must undergo a fingerprint background investigation in order to be hired for this position. The Tribe will not hire, permit anyone to work or volunteer in a covered position if the person has ever been found guilty or entered a plea of no contest or guilty to any offense under federal, state, or Tribal law which involves violence, threat of violence, ****** assault, molestation, exploitation, prostitution, crimes against persons, or offenses committed against children.
The Chelángen Event Planner oversees all aspects of event planning and management for the Chelángen Department, both in-person and virtual. This position understands the complex needs of different events and diverse guests. This position manages the logistics of multiple events simultaneously.
Principle Duties
Principal Duties:
Plans all event aspects such as venue, instructors, supplies, refreshments, etc.
Plans all virtual event aspects such as scheduling Microsoft Teams meetings, managing invites, coordinating instructors, etc.
Serves as the central point of contact for all events undertaken by the Tribe
Provide updates to the event calendar and PR firms as needed.
Keeps RSVP and attendance lists up to date.
Manages and oversees events on the day of, including troubleshooting as problems arise, troubleshooting technology issues, directing event set-up, communicating with staff and volunteers, organizing vendors, and managing the clean-up.
Works with the Chelángen and Xws7ámeshqen Director and other Samish Indian Nation staff to plan quality events that are culturally appropriate.
Administers multiple budgets accurately and within allotted funding.
Keeps all event materials organized and inventoried.
Works with the appropriate staff to create and fulfill contracts.
Processes invoices in a timely manner.
Maintains a good working relationship with citizens, instructors, vendors and venues.
Provides information and photographs for publication in the tribal newsletter, annual report and on the website of both upcoming and past events.
Works closely with the other Chelángen staff to prepare event supplies and execute events. Occasionally assists other departments to plan and execute non-Chelángen events.
Performs other duties as assigned.
Required Qualifications
Must possess a high school diploma or GED
Must have one year of experience with planning events/activities
Must be extremely detail-oriented and able to multi-task
Must have moderate computer skills with knowledge of MS Office and e-file management
Knowledge of Microsoft Teams a strong plus.
Must have ability to learn new technological skills easily and with little direction.
Must have strong decision-making skills and initiative to perform assigned duties with a low level of supervision
Must possess organized work habits which will assure timely and accurate submission of reports, requests, budgets and other time-sensitive materials
Must have the ability to work professionally with a diverse group of people with varying levels of technological capabilities.
Obtaining full COVID-19 vaccination no later than 60 days from the hire date will be a condition of employment for all Samish employees
Applicants must be a Washington State resident or willing to relocate to Washington State.
Working Conditions
Physical Demands: Periods of sitting, including driving (50% of time); bending, crouching, stooping, stretching, reaching, lifting, carrying, and pushing (20% of time); and standing and walking (30% of time). Occasionally lifts/carries up to 30lbs. Must possess manual dexterity sufficient to use office equipment with frequent repetitive motion such as writing, typing, paperwork-handling, and phone use. Must possess the ability to view print on a computer screen and/or paper document; the ability to speak and hear to exchange information with end users by telephone Mental/Visual Demands: Frequent mental and/or visual attention to task is required. Occasionally work requires heavy concentration. Frequent interruptions. Tasks involve eye-hand coordination. Working Environment: Work environment is mainly indoors with heat and some air conditioning, but occasional work outside may include inclement weather. Must sit or stand for the majority of shift. Occasionally works alone without benefit of supervisor or co-worker. Unavoidable hazards/risks: Work requires vehicular travel and minimal risks which require safety precautions (using some cleaning chemicals for light cleaning).
Samish Indian Nation is an Equal Opportunity Employer and actively encourages applications from all persons regardless of race, religion, gender, gender identity, age, national origin, marital status, ****** orientation, or ancestry. Samish preference and Indian preference will be applied to the selection for this position as defined in Title 25, US Code Section 473.
CONFIDENTIALITY: This position develops, maintains, and is responsible for safeguarding the computer/electronic and hardcopy file folders containing sensitive and proprietary information about the Tribe and its members. The incumbent must maintain confidentiality of all work and files pertaining to enrollment, clients, survey results, and all other material that may identify individuals by name (either directly or by reference), as set forth by the Tribal Council in the Personnel Manual. Any violation in this matter may result in immediate termination of employment. All materials, including electronic materials of any type or format, produced are considered works made for hire and are the property of the Samish Indian Nation.
Please state your eligibility for Indian preference in your cover letter. Indian preference must be documented prior to interview or hiring. BIA Form 4432 or tribal enrollment ID may be submitted with the application if claiming Indian Preference.
All persons who are offered employment with the Samish Indian Nation must give permission for a thorough background check of previous work performance, motor vehicle history, credit history and criminal history, as well as a pre-employment drug screen. The Drug Free Workplace Policy has not changed since the passing of WA State I-502. While Initiative 502 legalized ********* within Washington State, employers maintain the right to decide on their tolerance policy. Because we receive federal grant dollars from the federal government, we still consider ********* as an illegal substance and its use and possession completely prohibited.
This position is a “covered position” under the Tribe’s Indian Child and Family Violence Act Policy and all applicants must undergo a fingerprint background investigation in order to be hired for this position. The Tribe will not hire, permit anyone to work or volunteer in a covered position if the person has ever been found guilty or entered a plea of no contest or guilty to any offense under federal, state, or Tribal law which involves violence, threat of violence, ****** assault, molestation, exploitation, prostitution, crimes against persons, or offenses committed against children.
💡 Quick Summary
Seeking a career-building opportunity? The Chelángen Event Planner position is now open for candidates interested in the Event Management Jobs sector. This role in Anacortes offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
