Job Description
About NYC Health + Hospitals
Kings County Hospital Center has a rich legacy for its pioneering role in medicine. Today, with over 625 beds, our hospital remains on the cutting edge of technology and provides the most modern procedures with state-of-the-art equipment. Built in 1831 as a one room infirmary for publicly supported care of the sick, Kings County Hospital Center continues to be a leading healthcare facility whose mission is to provide care to everyone regardless of their ability to pay. The hospital provides a wide range of health services, and specialties are offered in all fields of modern medicine. More than 200 clinics provide a wide array of ambulatory care services.
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.
Work Shifts
4:00 P.M – 12:00 A.M
Duties & Responsibilities
Purpose of Position:
This class of positions encompasses clerical related office activities utilizing manual and automated office systems; duties may include supervision of employees performing routine tasks appropriate to each Assignment Level. All personnel perform related work.
Under supervision, with latitude for independent judgment, performs supervisory and/or moderately difficult clerical duties.
Examples of Typical Tasks:
At a higher level, performs the duties of Assignment Level II:
1. Performs responsible clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records; files and invoices using alphabetical and numerical procedures including data/control coding; furnishes information and prepares reports requiring the selection of data from simple records or statistics.
2. Performs ordinary mathematical computations.
3. Checks records for accuracy of information and for conformity with established policies and procedures.
4. Operates a telephone call directory, multi-line phone, or switchboard.
5. Performs clerical operations in an assigned area, such as the filing of materials and the searching of files for difficult to locate materials.
6. Performs data entry and retrieval using a personal computer, video display terminal, or other automated
office systems.
7. Performs routine data processing functions in the area of production control.
8. May perform incidental typing.
9. May supervise and instruct a small group engaged in the performance of data entry and retrieval operations.
10. In the temporary absence of the supervisor, may perform his/her supervisory duties not in excess of 30 work days or 210 hours in a calendar year.
In New York City Health + Hospitals in addition to performing the duties as described above, may also perform the following:
Compiles and maintains central file of health care setting and clinic patient medical records; compiles medical care and census data for statistical reports, maintains indexes on patient, disease, operation and other categories.
In addition to performing the duties of Assignment Level II at a higher level, also performs the following typical tasks:
1. Supervises and instructs a small unit of group(s) engaged in clerical activities.
2. Plans, assigns, and reviews the work of subordinates, and is generally responsible for the satisfactory completion of the work performed in the unit or group(s).
3. Serves as principal assistant to a Supervisor of a large section or unit.
4. Performs moderately difficult and responsible clerical work in maintaining and checking various kinds of records.
5. Assists in preparing and arranging for services and activities in connection with receptions and other public functions.
6. Supervises the operation of one or more multiple switchboards.
7. Performs moderately difficult data entry and retrieval using a video display terminal or other automated office systems and/or supervises and instructs staff in such routine functions.
8. Performs responsible clerical work in areas such as personnel administration, payroll, accounts, budgeting, methods and organization, employee benefits administration, and other administrative and operational areas by processing, recording, checking, and maintaining records, furnishing information, and preparing reports.
9. In a shop or field setting, assists in the performance of administrative duties or performs difficult and responsible clerical tasks related to shop and field operations such as: receiving and transmitting radio and telephone messages; maintaining all time and personnel records of shop or field location; preparing other required shop or field reports; requisitioning supplies and maintaining shop inventory control of stock; typing and operating other automated office equipment.
10. May perform incidental typing using a standard office typewriter, word processing equipment or other automated office systems.
In New York City Health + Hospitals in addition to performing the duties as described above, may also perform the following:
May provide clerical support in health care setting patient care units; as directed by medical staff, prepares, compiles, maintains, files, and/or retrieves patient medical records; records diet instructions; requisitions supplies; answers telephones and relays messages to patients and medical staff; directs visitors to patient's rooms, distributes mail, newspapers, etc., inventories patient's personal effects and stores them following proper procedures.
Minimum Qualifications
1. A high school diploma or its educational equivalent; and
2. Six (6) months of full-time satisfactory clerical experience and/or experience interacting with the public, such as processing sales; taking, processing, and delivering orders; obtaining and dispensing information; listening to and resolving customers concerns, problems, and complaints; and/or performing related customer service activities.
Benefits
NYC Health and Hospitals offers a competitive benefits package that includes:
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
Retirement Savings and Pension Plans
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
Loan Forgiveness Programs for eligible employees
College tuition discounts and professional development opportunities
College Savings Program
Union Benefits for eligible titles
Multiple employee discounts programs
Commuter Benefits Programs
How To Apply
If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.
Kings County Hospital Center has a rich legacy for its pioneering role in medicine. Today, with over 625 beds, our hospital remains on the cutting edge of technology and provides the most modern procedures with state-of-the-art equipment. Built in 1831 as a one room infirmary for publicly supported care of the sick, Kings County Hospital Center continues to be a leading healthcare facility whose mission is to provide care to everyone regardless of their ability to pay. The hospital provides a wide range of health services, and specialties are offered in all fields of modern medicine. More than 200 clinics provide a wide array of ambulatory care services.
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.
Work Shifts
4:00 P.M – 12:00 A.M
Duties & Responsibilities
Purpose of Position:
This class of positions encompasses clerical related office activities utilizing manual and automated office systems; duties may include supervision of employees performing routine tasks appropriate to each Assignment Level. All personnel perform related work.
Under supervision, with latitude for independent judgment, performs supervisory and/or moderately difficult clerical duties.
Examples of Typical Tasks:
At a higher level, performs the duties of Assignment Level II:
1. Performs responsible clerical work in various administrative and operational areas by processing, recording, checking, and maintaining records; files and invoices using alphabetical and numerical procedures including data/control coding; furnishes information and prepares reports requiring the selection of data from simple records or statistics.
2. Performs ordinary mathematical computations.
3. Checks records for accuracy of information and for conformity with established policies and procedures.
4. Operates a telephone call directory, multi-line phone, or switchboard.
5. Performs clerical operations in an assigned area, such as the filing of materials and the searching of files for difficult to locate materials.
6. Performs data entry and retrieval using a personal computer, video display terminal, or other automated
office systems.
7. Performs routine data processing functions in the area of production control.
8. May perform incidental typing.
9. May supervise and instruct a small group engaged in the performance of data entry and retrieval operations.
10. In the temporary absence of the supervisor, may perform his/her supervisory duties not in excess of 30 work days or 210 hours in a calendar year.
In New York City Health + Hospitals in addition to performing the duties as described above, may also perform the following:
Compiles and maintains central file of health care setting and clinic patient medical records; compiles medical care and census data for statistical reports, maintains indexes on patient, disease, operation and other categories.
In addition to performing the duties of Assignment Level II at a higher level, also performs the following typical tasks:
1. Supervises and instructs a small unit of group(s) engaged in clerical activities.
2. Plans, assigns, and reviews the work of subordinates, and is generally responsible for the satisfactory completion of the work performed in the unit or group(s).
3. Serves as principal assistant to a Supervisor of a large section or unit.
4. Performs moderately difficult and responsible clerical work in maintaining and checking various kinds of records.
5. Assists in preparing and arranging for services and activities in connection with receptions and other public functions.
6. Supervises the operation of one or more multiple switchboards.
7. Performs moderately difficult data entry and retrieval using a video display terminal or other automated office systems and/or supervises and instructs staff in such routine functions.
8. Performs responsible clerical work in areas such as personnel administration, payroll, accounts, budgeting, methods and organization, employee benefits administration, and other administrative and operational areas by processing, recording, checking, and maintaining records, furnishing information, and preparing reports.
9. In a shop or field setting, assists in the performance of administrative duties or performs difficult and responsible clerical tasks related to shop and field operations such as: receiving and transmitting radio and telephone messages; maintaining all time and personnel records of shop or field location; preparing other required shop or field reports; requisitioning supplies and maintaining shop inventory control of stock; typing and operating other automated office equipment.
10. May perform incidental typing using a standard office typewriter, word processing equipment or other automated office systems.
In New York City Health + Hospitals in addition to performing the duties as described above, may also perform the following:
May provide clerical support in health care setting patient care units; as directed by medical staff, prepares, compiles, maintains, files, and/or retrieves patient medical records; records diet instructions; requisitions supplies; answers telephones and relays messages to patients and medical staff; directs visitors to patient's rooms, distributes mail, newspapers, etc., inventories patient's personal effects and stores them following proper procedures.
Minimum Qualifications
1. A high school diploma or its educational equivalent; and
2. Six (6) months of full-time satisfactory clerical experience and/or experience interacting with the public, such as processing sales; taking, processing, and delivering orders; obtaining and dispensing information; listening to and resolving customers concerns, problems, and complaints; and/or performing related customer service activities.
Benefits
NYC Health and Hospitals offers a competitive benefits package that includes:
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
Retirement Savings and Pension Plans
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
Loan Forgiveness Programs for eligible employees
College tuition discounts and professional development opportunities
College Savings Program
Union Benefits for eligible titles
Multiple employee discounts programs
Commuter Benefits Programs
How To Apply
If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.
💡 Quick Summary
Seeking a career-building opportunity? The Clerical Associate - L III position is now open for candidates interested in the Back Office Jobs sector. This role in New York City offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
