Job Description
About Halo Beauty Bar
Halo Beauty Bar is a Calgary-based medical aesthetics clinic focused on precision, personalization, and natural-looking outcomes.
We believe aesthetic medicine should enhance, not alter. Our clinic prioritizes thoughtful treatment planning, advanced facial anatomy, and a calm, elevated client experience.
At Halo, every interaction matters. From the first phone call to the final treatment follow-up, we strive to ensure clients feel welcomed, cared for, and confident in their experience.
As we expand into our new location in Spring 2026, we are growing our team and seeking Client Care Coordinators to support our clients and help ensure smooth clinic operations.
Role Summary
The Client Care Coordinator is the first point of contact for clients and plays a key role in maintaining the welcoming, professional atmosphere Halo Beauty Bar is known for.
This role requires exceptional communication skills, strong organization, and a genuine passion for client care.
You will work closely with our clinical team to ensure each client experience feels seamless, supportive, and well organized.
Responsibilities
Welcome clients and create a warm, positive atmosphere
Manage appointment scheduling and booking software (Jane App)
Assist with intake forms, chart preparation, and administrative support
Process payments, retail sales, and membership inquiries
Communicate pre- and post-care instructions clearly and professionally
Assist with social media coordination and content support
Maintain cleanliness and clinic flow in alignment with IPAC standards
Support the clinical team and contribute to a positive clinic culture
Qualifications
Previous customer service, reception, or administrative experience
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Professional appearance and demeanor
Comfortable learning booking software and administrative systems (Jane App)
Interest in aesthetics, skincare, or beauty industry
Ability to remain calm, professional, and solution-focused in a busy environment
What We Offer
Supportive and positive team environment
Beautiful, modern clinic space
Opportunities to grow within the aesthetics industry
A culture focused on professional development, collaboration, and exceptional client care
Who Thrives at Halo
You will do well in this role if you:
Enjoy creating positive client experiences
Are highly organized and detail-oriented
Take pride in professionalism and communication
Enjoy working in a collaborative team environment
Are interested in learning and growing within the aesthetics industry
Please feel free to include your Instagram handle. Social media is a big part of the aesthetics industry and it’s a great way for us to get a glimpse of your unique personality!
Job Type: Part-time
Pay: From $17.00 per hour
Expected hours: 8 – 40 per week
Benefits:
Flexible schedule
Work Location: In person
Halo Beauty Bar is a Calgary-based medical aesthetics clinic focused on precision, personalization, and natural-looking outcomes.
We believe aesthetic medicine should enhance, not alter. Our clinic prioritizes thoughtful treatment planning, advanced facial anatomy, and a calm, elevated client experience.
At Halo, every interaction matters. From the first phone call to the final treatment follow-up, we strive to ensure clients feel welcomed, cared for, and confident in their experience.
As we expand into our new location in Spring 2026, we are growing our team and seeking Client Care Coordinators to support our clients and help ensure smooth clinic operations.
Role Summary
The Client Care Coordinator is the first point of contact for clients and plays a key role in maintaining the welcoming, professional atmosphere Halo Beauty Bar is known for.
This role requires exceptional communication skills, strong organization, and a genuine passion for client care.
You will work closely with our clinical team to ensure each client experience feels seamless, supportive, and well organized.
Responsibilities
Welcome clients and create a warm, positive atmosphere
Manage appointment scheduling and booking software (Jane App)
Assist with intake forms, chart preparation, and administrative support
Process payments, retail sales, and membership inquiries
Communicate pre- and post-care instructions clearly and professionally
Assist with social media coordination and content support
Maintain cleanliness and clinic flow in alignment with IPAC standards
Support the clinical team and contribute to a positive clinic culture
Qualifications
Previous customer service, reception, or administrative experience
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Professional appearance and demeanor
Comfortable learning booking software and administrative systems (Jane App)
Interest in aesthetics, skincare, or beauty industry
Ability to remain calm, professional, and solution-focused in a busy environment
What We Offer
Supportive and positive team environment
Beautiful, modern clinic space
Opportunities to grow within the aesthetics industry
A culture focused on professional development, collaboration, and exceptional client care
Who Thrives at Halo
You will do well in this role if you:
Enjoy creating positive client experiences
Are highly organized and detail-oriented
Take pride in professionalism and communication
Enjoy working in a collaborative team environment
Are interested in learning and growing within the aesthetics industry
Please feel free to include your Instagram handle. Social media is a big part of the aesthetics industry and it’s a great way for us to get a glimpse of your unique personality!
Job Type: Part-time
Pay: From $17.00 per hour
Expected hours: 8 – 40 per week
Benefits:
Flexible schedule
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Client Care Coordinator position is now open for candidates interested in the Receptionist & Front office Jobs sector. This role in Calgary offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Receptionist & Front office Jobs is a plus.
