Job Description
What you’ll do
Roles and Responsibilities
Routine maintenance of secretarial records, ROC filings, Preparation of various MIS, Group Master Data updation
Board meeting (Notice, attendance, Minutes)
Maintenance of Statutory Registers.
a) Shareholder
b) Directors
c) Director’s shareholding
d) Share transfer
e) Loan & Advances
f) Charges
g) Bank/ Corporate Guarantee
Updation of Companies master records
ROC Forms filing
Obtaining DIN & Digital Signature
Incorporation of the New Company/LLP
Auditor & Directors Report
General meeting (Notice, Attendance, Minutes)
Annual Disclosures of Directors
Ensure updation of all compliances in the calendar
Preliminary audit of transactions coming under section 185, 186, 188 of CA 2013
Appointment & regularization of Director
Liaisoning with External agency for half yearly Compliance audit
Elementary work on various presentations
Best practices from other Companies and new initiatives
Dealing with NSDL/RTA/DP
Assisting in Balance sheet finalization
Assisting in family trust matters
Supporting onquarterlydeclarations to AD banksto be received one week before due date and sent in time.
Documents for disbursal ofcredit facilitiesto be sent within one working day of request.
RoutineDocuments for GST/TDS/Sales tax purposesto be provided within one working day of request.
Providedocuments for licenseswithin 1-2 working days of request.
Providedocuments for registration/compliance withDGFT/Customauthoritieswithin 2-3 working days of request.
Closure on inactive companies to undertaken on war footing
Automationof Minuting & Annual Filing
Roles and Responsibilities
Routine maintenance of secretarial records, ROC filings, Preparation of various MIS, Group Master Data updation
Board meeting (Notice, attendance, Minutes)
Maintenance of Statutory Registers.
a) Shareholder
b) Directors
c) Director’s shareholding
d) Share transfer
e) Loan & Advances
f) Charges
g) Bank/ Corporate Guarantee
Updation of Companies master records
ROC Forms filing
Obtaining DIN & Digital Signature
Incorporation of the New Company/LLP
Auditor & Directors Report
General meeting (Notice, Attendance, Minutes)
Annual Disclosures of Directors
Ensure updation of all compliances in the calendar
Preliminary audit of transactions coming under section 185, 186, 188 of CA 2013
Appointment & regularization of Director
Liaisoning with External agency for half yearly Compliance audit
Elementary work on various presentations
Best practices from other Companies and new initiatives
Dealing with NSDL/RTA/DP
Assisting in Balance sheet finalization
Assisting in family trust matters
Supporting onquarterlydeclarations to AD banksto be received one week before due date and sent in time.
Documents for disbursal ofcredit facilitiesto be sent within one working day of request.
RoutineDocuments for GST/TDS/Sales tax purposesto be provided within one working day of request.
Providedocuments for licenseswithin 1-2 working days of request.
Providedocuments for registration/compliance withDGFT/Customauthoritieswithin 2-3 working days of request.
Closure on inactive companies to undertaken on war footing
Automationof Minuting & Annual Filing
💡 Quick Summary
Seeking a career-building opportunity? The Company Secretary With 16 | Years Of Exp position is now open for candidates interested in the Admin Executive sector. This role in Gujarat offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
