Job Description
United Active Living
United Active Living Inc. is a leader in the development of communities, programs and services that support older adults in leading lives that are full, active, and healthy, regardless of age or physical condition. United integrates new and creative ways to enrich life experiences, provide growth and inspiration, and promote independence for individuals in the community, thus “Transforming the Experience of Aging”.
Concierge – Casual at Fish Creek
The primary responsibility of this position is to liaise with residents, family members, staff and community at large with the goal of ensuring a high quality first impression of our Seniors Community. This includes answering telephone calls, directing visitor traffic, and typical administrative duties.
Responsibilities (includes but not limited to)
Follows the Reception Daily Tasks list.
Greets all visitors in a friendly and courteous manner. Acts as an ambassador of goodwill to all who enter. Ensures visitors and residents sign-in and out.
Answers all incoming telephone calls in a courteous and professional manner. Directs calls and takes messages as required and appropriate.
Takes appointment bookings for service providers operating through the community (massage, foot doctor, spa appointments, etc.). Communicates the bookings to the appropriate service providers.
Receives and processes all mail for the community as required. Accepts all outgoing mail for the residents. Sells stamps to residents as needed.
Posts the next day’s menus and/or activities on communication boards; ensures the communication book is updated with current menu.
Tracks when residents are out of the building for extended periods of time and communicates to appropriate departments. Is vigilant for abnormal resident behaviour and intervenes if necessary (i.e. wandering).
Manages the Guest Suite check-in process, and ensures guests receive keys, overview of room and parking information upon check-in, and ensures housekeeping and food services are notified of guest’s needs.
Maintains office equipment in good working order. Refills supplies from stock. Provides re-order list to Bookkeeper in a timely manner when supplies run low so that a minimum amount of supplies are on hand, and equipment can function without interruption.
Maintains Bulletin Board to United standards.
Keeps the front Reception area tidy. Ensures newspapers are available and tidy.
Ensures walk-in visitors are parking underground or on the side streets, not in front of the building. Arranges for towing if there are cars parked out front or in resident stalls.
Supports the Creative Expression programs as required (handles RSVP’s, helps with set-up of events, ensures theatre is functional before an event or tidied up after an event, etc.)
B. Marketing Support
Gives basic Community information such as brochures and information packets to persons requesting information. Forwards inquiries to the Active Living Advisor.
C. Environmental Health and Safety Support
Directs Emergency Responders to Resident Suite or incident area through loading door.
Reports location of alarm from fire panel to LPN during Fire Drills and actual alarms.
Demonstrates safe practice for self, including back care (using proper lifting techniques) and wearing appropriate footwear (following the dress code policy as outlined in Employee Guidebook).
Assists RSM with Outbreak Management protocols as needed. Cleans surfaces in Bistro and Reception area with disinfectant when outbreak protocols are in place.
D. Other Duties
Communicates room service and housekeeping requirements to the Food Services Department.
Communicates noticed changes in health or behaviour of residents to Nursing Staff.
Works as a team member to maintain a pleasant, effective work environment.
Qualifications:
Previous Reception or Front Office experience an asset
Must possess a high degree of interpersonal relations skills and capability of relating to seniors, their families and a variety of personalities.
Must have word processing/excel/outlook skills
Must have effective time management skills in an environment of many interruptions.
Must be patient, tactful, courteous, and diplomatic while relating to residents, family and other staff members.
Able to work evenings and weekends
HOURS OF WORK: Weekdays, evenings and weekends to meet the community's needs of residents. Casual positions available.
Physical Requirements
Keyboarding and computer work.
Sitting for extended periods of time.
Must be able to lift 10-15 lbs.
Apply today to begin your journey with United Active Living!
Apply today to begin your journey with United Active Living.
How to Apply
Please apply online or send your resume in confidence to: [email protected]
United Active Living will only contact those candidates being considered for an interview. We appreciate your interest in this opportunity and thank you for your application. By submitting your resume, you agree to United Active Living sharing your information with those responsible for the hiring process. United Active Living will keep your resume on file for one year and protect your personal information according to our privacy policy and governing privacy legislation.
Job Type: Casual
Pay: From $16.00 per hour
Additional pay:
Overtime pay
Benefits:
Company events
Discounted or free food
On-site parking
Schedule:
Day shift
Evening shift
Holidays
Morning shift
Overtime
Weekends as needed
Application question(s):
Are you available to work weekends, weekdays, and evening shifts?
Work Location: In person
United Active Living Inc. is a leader in the development of communities, programs and services that support older adults in leading lives that are full, active, and healthy, regardless of age or physical condition. United integrates new and creative ways to enrich life experiences, provide growth and inspiration, and promote independence for individuals in the community, thus “Transforming the Experience of Aging”.
Concierge – Casual at Fish Creek
The primary responsibility of this position is to liaise with residents, family members, staff and community at large with the goal of ensuring a high quality first impression of our Seniors Community. This includes answering telephone calls, directing visitor traffic, and typical administrative duties.
Responsibilities (includes but not limited to)
Follows the Reception Daily Tasks list.
Greets all visitors in a friendly and courteous manner. Acts as an ambassador of goodwill to all who enter. Ensures visitors and residents sign-in and out.
Answers all incoming telephone calls in a courteous and professional manner. Directs calls and takes messages as required and appropriate.
Takes appointment bookings for service providers operating through the community (massage, foot doctor, spa appointments, etc.). Communicates the bookings to the appropriate service providers.
Receives and processes all mail for the community as required. Accepts all outgoing mail for the residents. Sells stamps to residents as needed.
Posts the next day’s menus and/or activities on communication boards; ensures the communication book is updated with current menu.
Tracks when residents are out of the building for extended periods of time and communicates to appropriate departments. Is vigilant for abnormal resident behaviour and intervenes if necessary (i.e. wandering).
Manages the Guest Suite check-in process, and ensures guests receive keys, overview of room and parking information upon check-in, and ensures housekeeping and food services are notified of guest’s needs.
Maintains office equipment in good working order. Refills supplies from stock. Provides re-order list to Bookkeeper in a timely manner when supplies run low so that a minimum amount of supplies are on hand, and equipment can function without interruption.
Maintains Bulletin Board to United standards.
Keeps the front Reception area tidy. Ensures newspapers are available and tidy.
Ensures walk-in visitors are parking underground or on the side streets, not in front of the building. Arranges for towing if there are cars parked out front or in resident stalls.
Supports the Creative Expression programs as required (handles RSVP’s, helps with set-up of events, ensures theatre is functional before an event or tidied up after an event, etc.)
B. Marketing Support
Gives basic Community information such as brochures and information packets to persons requesting information. Forwards inquiries to the Active Living Advisor.
C. Environmental Health and Safety Support
Directs Emergency Responders to Resident Suite or incident area through loading door.
Reports location of alarm from fire panel to LPN during Fire Drills and actual alarms.
Demonstrates safe practice for self, including back care (using proper lifting techniques) and wearing appropriate footwear (following the dress code policy as outlined in Employee Guidebook).
Assists RSM with Outbreak Management protocols as needed. Cleans surfaces in Bistro and Reception area with disinfectant when outbreak protocols are in place.
D. Other Duties
Communicates room service and housekeeping requirements to the Food Services Department.
Communicates noticed changes in health or behaviour of residents to Nursing Staff.
Works as a team member to maintain a pleasant, effective work environment.
Qualifications:
Previous Reception or Front Office experience an asset
Must possess a high degree of interpersonal relations skills and capability of relating to seniors, their families and a variety of personalities.
Must have word processing/excel/outlook skills
Must have effective time management skills in an environment of many interruptions.
Must be patient, tactful, courteous, and diplomatic while relating to residents, family and other staff members.
Able to work evenings and weekends
HOURS OF WORK: Weekdays, evenings and weekends to meet the community's needs of residents. Casual positions available.
Physical Requirements
Keyboarding and computer work.
Sitting for extended periods of time.
Must be able to lift 10-15 lbs.
Apply today to begin your journey with United Active Living!
Apply today to begin your journey with United Active Living.
How to Apply
Please apply online or send your resume in confidence to: [email protected]
United Active Living will only contact those candidates being considered for an interview. We appreciate your interest in this opportunity and thank you for your application. By submitting your resume, you agree to United Active Living sharing your information with those responsible for the hiring process. United Active Living will keep your resume on file for one year and protect your personal information according to our privacy policy and governing privacy legislation.
Job Type: Casual
Pay: From $16.00 per hour
Additional pay:
Overtime pay
Benefits:
Company events
Discounted or free food
On-site parking
Schedule:
Day shift
Evening shift
Holidays
Morning shift
Overtime
Weekends as needed
Application question(s):
Are you available to work weekends, weekdays, and evening shifts?
Work Location: In person
💡 Quick Summary
Seeking a career-building opportunity? The Concierge - Casual position is now open for candidates interested in the Office Assistant Jobs sector. This role in Calgary offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
