Job Description
Job description
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.
Introduction: Robertson is seeking a skilled Conference Coordinator to join our clientin support of an existingvacancy.
Contract Period: 12 months with potential to extend or convert
Pay Rate: TBD
Location: Toronto, ON
Location Type: Onsite
Business Hours: Monday-Friday;9:00 AM – 5:00 PM
Job Responsibilities:
• Maintaining data in systems used for the various conferences such as but not limited to Dealogic, The Tiley System, Investor Conference Calendar, Global Metals & Mining Command Central, CVENT, the Conference App (including archive back-end) and OneDrive
• Updating weekly Investor Conference Calendar
• Responsible for tracking, updating and reporting conference attendance for conference meetings
• Updating and tracking presenting company information such as bios and presentation/marketing materials
• Maintaining conference mailboxes
• Help to prepare meeting materials, minutes and post-conference survey and summaries
• Working with internal and external suppliers to manage supplies and promotional items and shipping and receiving during conference
• On-site execution
Experience & Qualification Requirement:
• University degree or college certificate in event management or a related field
• 1-2 Years of Sales/Exec assistant experience
• Prior work experience in the financial services industry
• Prior work experience in internet and data management
• MS Office (Word, Excel, PPT, Outlook) proficiency
• Tech savvy/able to trouble shoot tech issues
• Critical thinking
• Personable with the ability to simultaneously complete back end/admin related tasks while maintaining a professional level of communication with clients
• Excellent verbal and written communication (personality for phone calls and working with C-level executives)
• Ability to liaise with stakeholders of various seniority, and accommodate requests in a professional, timely manner
• Ability to work in a fast-paced environment and pivot based on the requirements
• Admin/office clerical experience
• CVENT, Dealogic, Salesforce, SharePoint Experience
Background screening is required as part of the onboarding process. The type of screening required (criminal, credit or other verifications) will vary based on the position and client requirements.
We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.
How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Robertson & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.
Robertson & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Robertson is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, ****** orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.
Introduction: Robertson is seeking a skilled Conference Coordinator to join our clientin support of an existingvacancy.
Contract Period: 12 months with potential to extend or convert
Pay Rate: TBD
Location: Toronto, ON
Location Type: Onsite
Business Hours: Monday-Friday;9:00 AM – 5:00 PM
Job Responsibilities:
• Maintaining data in systems used for the various conferences such as but not limited to Dealogic, The Tiley System, Investor Conference Calendar, Global Metals & Mining Command Central, CVENT, the Conference App (including archive back-end) and OneDrive
• Updating weekly Investor Conference Calendar
• Responsible for tracking, updating and reporting conference attendance for conference meetings
• Updating and tracking presenting company information such as bios and presentation/marketing materials
• Maintaining conference mailboxes
• Help to prepare meeting materials, minutes and post-conference survey and summaries
• Working with internal and external suppliers to manage supplies and promotional items and shipping and receiving during conference
• On-site execution
Experience & Qualification Requirement:
• University degree or college certificate in event management or a related field
• 1-2 Years of Sales/Exec assistant experience
• Prior work experience in the financial services industry
• Prior work experience in internet and data management
• MS Office (Word, Excel, PPT, Outlook) proficiency
• Tech savvy/able to trouble shoot tech issues
• Critical thinking
• Personable with the ability to simultaneously complete back end/admin related tasks while maintaining a professional level of communication with clients
• Excellent verbal and written communication (personality for phone calls and working with C-level executives)
• Ability to liaise with stakeholders of various seniority, and accommodate requests in a professional, timely manner
• Ability to work in a fast-paced environment and pivot based on the requirements
• Admin/office clerical experience
• CVENT, Dealogic, Salesforce, SharePoint Experience
Background screening is required as part of the onboarding process. The type of screening required (criminal, credit or other verifications) will vary based on the position and client requirements.
We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.
How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Robertson & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.
Robertson & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Robertson is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, ****** orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.
💡 Quick Summary
Seeking a career-building opportunity? The Conference Coordinator position is now open for candidates interested in the Event Management Jobs sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
