Job Description
Qualifications
BA degree or Certified Meeting Professional (CMP) certificate
Minimum of 3-5 years of experience in meeting planning
Ability to work from home, but must live within commuting distance of Washington, DC for on-site meetings
Strong organizational, verbal, and written communication skills
Experience with government contracting and managing meetings for Federal agencies
Proficiency in Microsoft Office, Zoom, and Teams
Responsibilities
The Conference Planner will oversee the end-to-end planning and execution of both virtual and in-person meetings, ensuring accessibility and seamless coordination
Events may range in size, accommodating up to 1,000 participants
Collaborate with the client team to plan meetings, ensuring high-quality service and smooth operations
Coordinate conference materials, including design and production
Manage registration, participant lists, and post-event close-out tasks like surveys and thank you letters
For In-Person Meetings
Research and inspect venues, negotiating contracts for the best terms
Oversee hotel arrangements including room setups, catering, and AV needs
Serve as the onsite manager, ensuring the event runs smoothly and addresses any issues
For Virtual Meetings
Select and set up digital platforms, ensuring they meet event needs
Load presenter slides, configure breakout rooms, and conduct trial runs before the event
Monitor technical issues during the event, providing support to attendees
Job description
Why You Want To Work Here:
Great opportunity to join an award-winning, woman-owned business that focuses on making a positive impact in diverse fields such as disability, education, health, and workforce development. The Conference Planner will oversee the end-to-end planning and execution of both virtual and in-person meetings, ensuring accessibility and seamless coordination. Events may range in size, accommodating up to 1,000 participants.
Responsibilities of the Conference Planner:
General Responsibilities
• Collaborate with the client team to plan meetings, ensuring high-quality service and smooth operations.
• Coordinate conference materials, including design and production.
• Manage registration, participant lists, and post-event close-out tasks like surveys and thank you letters.
For In-Person Meetings
• Research and inspect venues, negotiating contracts for the best terms.
• Oversee hotel arrangements including room setups, catering, and AV needs.
• Serve as the onsite manager, ensuring the event runs smoothly and addresses any issues.
For Virtual Meetings
• Select and set up digital platforms, ensuring they meet event needs.
• Load presenter slides, configure breakout rooms, and conduct trial runs before the event.
• Monitor technical issues during the event, providing support to attendees.
Qualifications of the Conference Planner:
• BA degree or Certified Meeting Professional (CMP) certificate
• Minimum of 3-5 years of experience in meeting planning
• Ability to work from home, but must live within commuting distance of Washington, DC for on-site meetings.
• Strong organizational, verbal, and written communication skills.
• Experience with government contracting and managing meetings for Federal agencies.
• Proficiency in Microsoft Office, Zoom, and Teams
• Knowledge of federal meeting requirements, disability accommodations, and ADA regulations is a plus.
BA degree or Certified Meeting Professional (CMP) certificate
Minimum of 3-5 years of experience in meeting planning
Ability to work from home, but must live within commuting distance of Washington, DC for on-site meetings
Strong organizational, verbal, and written communication skills
Experience with government contracting and managing meetings for Federal agencies
Proficiency in Microsoft Office, Zoom, and Teams
Responsibilities
The Conference Planner will oversee the end-to-end planning and execution of both virtual and in-person meetings, ensuring accessibility and seamless coordination
Events may range in size, accommodating up to 1,000 participants
Collaborate with the client team to plan meetings, ensuring high-quality service and smooth operations
Coordinate conference materials, including design and production
Manage registration, participant lists, and post-event close-out tasks like surveys and thank you letters
For In-Person Meetings
Research and inspect venues, negotiating contracts for the best terms
Oversee hotel arrangements including room setups, catering, and AV needs
Serve as the onsite manager, ensuring the event runs smoothly and addresses any issues
For Virtual Meetings
Select and set up digital platforms, ensuring they meet event needs
Load presenter slides, configure breakout rooms, and conduct trial runs before the event
Monitor technical issues during the event, providing support to attendees
Job description
Why You Want To Work Here:
Great opportunity to join an award-winning, woman-owned business that focuses on making a positive impact in diverse fields such as disability, education, health, and workforce development. The Conference Planner will oversee the end-to-end planning and execution of both virtual and in-person meetings, ensuring accessibility and seamless coordination. Events may range in size, accommodating up to 1,000 participants.
Responsibilities of the Conference Planner:
General Responsibilities
• Collaborate with the client team to plan meetings, ensuring high-quality service and smooth operations.
• Coordinate conference materials, including design and production.
• Manage registration, participant lists, and post-event close-out tasks like surveys and thank you letters.
For In-Person Meetings
• Research and inspect venues, negotiating contracts for the best terms.
• Oversee hotel arrangements including room setups, catering, and AV needs.
• Serve as the onsite manager, ensuring the event runs smoothly and addresses any issues.
For Virtual Meetings
• Select and set up digital platforms, ensuring they meet event needs.
• Load presenter slides, configure breakout rooms, and conduct trial runs before the event.
• Monitor technical issues during the event, providing support to attendees.
Qualifications of the Conference Planner:
• BA degree or Certified Meeting Professional (CMP) certificate
• Minimum of 3-5 years of experience in meeting planning
• Ability to work from home, but must live within commuting distance of Washington, DC for on-site meetings.
• Strong organizational, verbal, and written communication skills.
• Experience with government contracting and managing meetings for Federal agencies.
• Proficiency in Microsoft Office, Zoom, and Teams
• Knowledge of federal meeting requirements, disability accommodations, and ADA regulations is a plus.
💡 Quick Summary
Seeking a career-building opportunity? The Conference Planner position is now open for candidates interested in the Event Management Jobs sector. This role in Arlington offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
