Job Description
Te kōwhiringa | The Opportunity
As our Contract Administrator based in Invercargill, you’ll play a key role in supporting the successful delivery of our operations and maintenance contracts.
You’ll sit at the heart of the contract, ensuring administrative processes, systems, and financial workflows run smoothly and accurately. From managing purchase orders and subcontractor administration to preparing invoices, claims, and reports, your work will directly support operational teams and help meet client expectations.
You’ll maintain and manage contract data systems, ensuring information is accurate, up to date, and delivered to the right people at the right time. You’ll monitor work in progress (WIP), track job progress, and follow up on outstanding claims and invoices—helping keep everything on schedule and compliant.
Working closely with the Contract Manager and Senior Contract Administrator, you’ll also contribute to continuous improvement of systems and processes, ensuring all administrative functions are delivered to a consistently high standard.
This is a role for someone who thrives on structure, accuracy, and being a reliable support behind a high-performing team.
Mōu koe | About You
You’re organised, detail-focused, and proactive, with a strong ability to keep things moving and under control.
You bring:
Experience in administration, ideally within infrastructure, construction, or services
Strong numerical skills and understanding of job costing principles
Confidence managing data, systems, and reporting requirements
Experience with invoicing, claims, or financial administration
Excellent time management and ability to meet deadlines
Strong communication skills and ability to work with internal and external stakeholders
High attention to detail and commitment to accuracy
A proactive approach and willingness to improve systems and processes
You’re also:
Comfortable using Microsoft Office (Excel, Word, PowerPoint, SharePoint)
Systems-savvy with experience in data entry and database management
Ko wai mātou | Our Organisation
Downer's Energy & Utilities business unit is an integrated Trans-Tasman team, providing services and solutions that connect communities to essential networks and infrastructure. We design, build, operate and maintain today’s critical assets and networks, delivering complete services across the water, electricity, gas, telecommunications, industrial and power generation sectors.
Our people are at the heart of our success. Downer Group is an employer that acknowledges and embraces the importance of our people’s diverse experiences, talents and cultures. As an inclusive employer, we welcome applications from everyone.
Me pēhea ki te tono | How to apply
Please submit your application online via the advertisement, email applications will not be accepted.
As our Contract Administrator based in Invercargill, you’ll play a key role in supporting the successful delivery of our operations and maintenance contracts.
You’ll sit at the heart of the contract, ensuring administrative processes, systems, and financial workflows run smoothly and accurately. From managing purchase orders and subcontractor administration to preparing invoices, claims, and reports, your work will directly support operational teams and help meet client expectations.
You’ll maintain and manage contract data systems, ensuring information is accurate, up to date, and delivered to the right people at the right time. You’ll monitor work in progress (WIP), track job progress, and follow up on outstanding claims and invoices—helping keep everything on schedule and compliant.
Working closely with the Contract Manager and Senior Contract Administrator, you’ll also contribute to continuous improvement of systems and processes, ensuring all administrative functions are delivered to a consistently high standard.
This is a role for someone who thrives on structure, accuracy, and being a reliable support behind a high-performing team.
Mōu koe | About You
You’re organised, detail-focused, and proactive, with a strong ability to keep things moving and under control.
You bring:
Experience in administration, ideally within infrastructure, construction, or services
Strong numerical skills and understanding of job costing principles
Confidence managing data, systems, and reporting requirements
Experience with invoicing, claims, or financial administration
Excellent time management and ability to meet deadlines
Strong communication skills and ability to work with internal and external stakeholders
High attention to detail and commitment to accuracy
A proactive approach and willingness to improve systems and processes
You’re also:
Comfortable using Microsoft Office (Excel, Word, PowerPoint, SharePoint)
Systems-savvy with experience in data entry and database management
Ko wai mātou | Our Organisation
Downer's Energy & Utilities business unit is an integrated Trans-Tasman team, providing services and solutions that connect communities to essential networks and infrastructure. We design, build, operate and maintain today’s critical assets and networks, delivering complete services across the water, electricity, gas, telecommunications, industrial and power generation sectors.
Our people are at the heart of our success. Downer Group is an employer that acknowledges and embraces the importance of our people’s diverse experiences, talents and cultures. As an inclusive employer, we welcome applications from everyone.
Me pēhea ki te tono | How to apply
Please submit your application online via the advertisement, email applications will not be accepted.
💡 Quick Summary
Seeking a career-building opportunity? The Contract Administrator position is now open for candidates interested in the Data Entry Jobs sector. This role in Invercargill offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Data Entry Jobs is a plus.
