Job Description
Contractor Scheduling Coordinator Your After School (YAS)
Status: Full-time Hours: 40 hours/week (potential for seasonal furlough - July) Location: Remote or Hybrid (based on candidate location) Compensation: Competitive hourly rate, commensurate with experience
About Your After School
Your After School (YAS) provides high-quality after-school enrichment programs across multiple school districts. We partner with school communities to deliver engaging, reliable programming. We are seeking a detail-oriented Contractor Scheduling Coordinator to support scheduling, contractor coordination, and smooth day-to-day operations across our programs.
About the Role
The Contractor Scheduling Coordinator plays a critical role in ensuring enrichment classes are fully staffed and schedules are accurate across all school partnerships. This position is responsible for aligning contractor skills, geographic area, and schedule availability with school needs, and maintaining organized records that support efficient operations. Exceptional communication skills and a drive for accurate data management are essential for success in this role.
This role works closely with human resources to support contractor onboarding, communication, and tracking, as well as customer service to ensure clear communications across business channels.
Key ResponsibilitiesScheduling & Coordination
MainstreetSites.com Platform to manage and update class schedules across multiple school locations.
Google Sheets/Microsoft Excel databases to schedule contractors based on skills, interests, availability, location preferences, and logistical needs.
Coordinate coverage of all contractors; including seasonal schedules, substitutions and schedule changes.
Coordinate with customer service to add contractors and accommodate for waitlisted enrollments, location changes, and program timelines with accuracy and consistency.
Contractor Communication & Support
Serve as a primary point of contact for all on-boarded contractors regarding schedules, assignments, and day-to-day coordination.
Communicate schedule updates promptly and ensure instructors and school partners have access to the most up to date information.
Collaborate with the Customer Service team to address contractor-related issues impacting schools, families, or program expectations.
Proactively support contractors to foster positive working relationships and reliable program coverage.
Recruitment, Onboarding & Retention Support
Assist HR with contractor recruitment.
Communicate expectations, policies, and procedures to contractors to support consistency and compliance.
Support contractor engagement and retention efforts by maintaining prompt, professional and clear communication and coordination with contractors.
Time Tracking & Administrative Support
Maintain accurate records of contractor schedules to ensure payment accuracy of monthly payment schedule.
Coordinate with HR or payroll to support timely and accurate monthly contractor payment processing.
Maintain contractor data accuracy to ensure accurate records that support streamlined communication channels across scheduling, HR, and customer service teams.
Qualifications
Strong proficiency with Google Sheets and Microsoft Excel, including formulas, sorting, and managing complex spreadsheets and databases.
Ability to create and adapt to new technical tools to improve processes.
Excellent attention to detail, organization, and follow-through.
Ability to manage multiple schedules and priorities across different schools and programs.
Clear, professional written and verbal communication skills.
Experience in scheduling, operations, administrative support, or contractor coordination preferred.
Ability to work independently and comfortable managing dynamic relationships across back office, parent groups as well as contractors.
Experience in education, after-school programs, or youth services is a plus.
Collaborative, proactive, and solution-oriented mindset.
Pay: $22.00 - $26.00 per hour
Expected hours: 30.0 – 40.0 per week
Benefits:
Flexible schedule
Education:
Bachelor's (Required)
Experience:
scheduling: 1 year (Required)
Ability to Commute:
Madison, CT 06443 (Required)
Work Location: Hybrid remote in Madison, CT 06443
Status: Full-time Hours: 40 hours/week (potential for seasonal furlough - July) Location: Remote or Hybrid (based on candidate location) Compensation: Competitive hourly rate, commensurate with experience
About Your After School
Your After School (YAS) provides high-quality after-school enrichment programs across multiple school districts. We partner with school communities to deliver engaging, reliable programming. We are seeking a detail-oriented Contractor Scheduling Coordinator to support scheduling, contractor coordination, and smooth day-to-day operations across our programs.
About the Role
The Contractor Scheduling Coordinator plays a critical role in ensuring enrichment classes are fully staffed and schedules are accurate across all school partnerships. This position is responsible for aligning contractor skills, geographic area, and schedule availability with school needs, and maintaining organized records that support efficient operations. Exceptional communication skills and a drive for accurate data management are essential for success in this role.
This role works closely with human resources to support contractor onboarding, communication, and tracking, as well as customer service to ensure clear communications across business channels.
Key ResponsibilitiesScheduling & Coordination
MainstreetSites.com Platform to manage and update class schedules across multiple school locations.
Google Sheets/Microsoft Excel databases to schedule contractors based on skills, interests, availability, location preferences, and logistical needs.
Coordinate coverage of all contractors; including seasonal schedules, substitutions and schedule changes.
Coordinate with customer service to add contractors and accommodate for waitlisted enrollments, location changes, and program timelines with accuracy and consistency.
Contractor Communication & Support
Serve as a primary point of contact for all on-boarded contractors regarding schedules, assignments, and day-to-day coordination.
Communicate schedule updates promptly and ensure instructors and school partners have access to the most up to date information.
Collaborate with the Customer Service team to address contractor-related issues impacting schools, families, or program expectations.
Proactively support contractors to foster positive working relationships and reliable program coverage.
Recruitment, Onboarding & Retention Support
Assist HR with contractor recruitment.
Communicate expectations, policies, and procedures to contractors to support consistency and compliance.
Support contractor engagement and retention efforts by maintaining prompt, professional and clear communication and coordination with contractors.
Time Tracking & Administrative Support
Maintain accurate records of contractor schedules to ensure payment accuracy of monthly payment schedule.
Coordinate with HR or payroll to support timely and accurate monthly contractor payment processing.
Maintain contractor data accuracy to ensure accurate records that support streamlined communication channels across scheduling, HR, and customer service teams.
Qualifications
Strong proficiency with Google Sheets and Microsoft Excel, including formulas, sorting, and managing complex spreadsheets and databases.
Ability to create and adapt to new technical tools to improve processes.
Excellent attention to detail, organization, and follow-through.
Ability to manage multiple schedules and priorities across different schools and programs.
Clear, professional written and verbal communication skills.
Experience in scheduling, operations, administrative support, or contractor coordination preferred.
Ability to work independently and comfortable managing dynamic relationships across back office, parent groups as well as contractors.
Experience in education, after-school programs, or youth services is a plus.
Collaborative, proactive, and solution-oriented mindset.
Pay: $22.00 - $26.00 per hour
Expected hours: 30.0 – 40.0 per week
Benefits:
Flexible schedule
Education:
Bachelor's (Required)
Experience:
scheduling: 1 year (Required)
Ability to Commute:
Madison, CT 06443 (Required)
Work Location: Hybrid remote in Madison, CT 06443
💡 Quick Summary
Seeking a career-building opportunity? The Contractor Scheduling Coordinator position is now open for candidates interested in the Education Jobs sector. This role in Madison offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Education Jobs is a plus.
