Contracts & Grants Accountant/Analyst

ABOUT US:

The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization responding to the need for low-cost housing. Our mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides social services in housing for low-income persons, especially those who are older, who have experienced homelessness and who live with mental illness.

GENERAL JOB DESCRIPTION

Contracts Analyst will directly report to the Director of Contracts and Grants and will be responsible for the day-to-day government contract/grant activities. S/he will also aid in special projects and duties assigned by the WSFSSH Senior Management.

Specific Responsibilities Include:

Contracts and Grants:

Prepare contract and grant budgets in compliance with contract/grant terms and conditions

Prepare contract amendments, close-out budget modifications, and other required documentation submission for government (federal, state and city) contracts and private grants.

Process monthly or quarterly vouchers for payments on government contracts and private grants

Prepare the Consolidated Budget Reports (CBR) and the using the New York State Software

Coordinate with Budget team on budgeting and variance reporting of revenue and expenditure related to government contracts and private grants

Provide guidance to accounting staff members on cost allocation and coding for contract/grant related expenditure

Review contracts and grants and ensure the compliance with contractual rules and regulation

Analyze General Ledger accounts related to contracts and grants and record contract related journal entries in the accounting system.

Monitor the contracts payments and prepare monthly reconciliation between the voucher amounts and payments received.

Advise Budget Analyst in setting up budgets for contract funds and allocation of salary costs in the WSFSSH’s Position Control System (PCS)

Assist with government contract audits and compliance audits as required

Interact with social service directors and building managers for the issues related to contracts and grants

Other:

Assist with annual year-end audits

Perform special projects as needed

Desired Qualifications:

2+ years of accounting related work experience

Must have a Bachelor’s degree (Accounting or other related major)

Strong attention to detail as well as solid organization/time management skills

Must have effective verbal and written communication skills

Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues

Able to work in a fast-paced environment and handle multiple tasks concurrently

Proficient in Microsoft Office applications & Adobe Acrobat Professional

Proficient in Sage MIP Fund Accounting and CFR systems Accounting would be an advantage