Job Description
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
SCOPE
Reporting to the Manager, Student Academic Services (SAS), the incumbent coordinates all graduate-related activities, undergraduate transfer credits, and resolves graduation related matters, in the Gina Cody School of Engineering and Computer Science (GCS).
PRIMARY RESPONSIBILITIES
Oversee the coordination of graduate activities with the individual departments and Office of the Registrar, including resolving issues related to graduation in accordance with the School and University policies and procedures.
Coordinate and process all graduate grade changes and non-course activity reports, which include theses, comprehensive exams and proposals for the Office of Registrar and maintain an internal accurate record of those changes at SAS.
Coordinate the authentication and finalization of the original documents of graduate students accepted to the Gina Cody School of Engineering and Computer Science.
Assist the admission advisors with application cancellations and deferrals on the Student Information System
Coordinate PhD defenses within the GCS and SGS.
Coordinate with the departments and the Exams Office to prepare the graduate exam schedule.
Verify and authorize documents for graduate independent students and forward them to the Office of the Registrar.
Coordinate the processing of transfer credits requests between SAS, the departments and code decisions.
Coordinate the resolution of graduation related matters with the departments and the Office of Registrar
Perform other duties as assigned by the Manager, Student Academic Services.
QUALIFICATIONS
Diploma of Collegial Studies (three-year technical program) and two to four years of related experience in an education environment.
Good knowledge (Level 4) of spoken and written English; basic knowledge (Level 3) of spoken French in order to communicate with internal and external bodies.
Good knowledge (Intermediate Level) of Word (to format letters, lists and do mail merges) and of Excel (to create tables), basic knowledge of Access.
Knowledge of the Student Information System (SIS) and related coding is an asset.
Knowledge of curriculum, policies and procedures at the Gina Cody School of Engineering and Computer Science is an asset.
Ability to work under pressure and meet strict deadlines, ability to multi-task and work on a variety of projects concurrently.
Sensitivity to student concerns.
Strong communication and negotiating skills with the ability to work independently and in a service-oriented team.
Excellent interpersonal skills, with the ability to deal effectively with faculty, students and the general public.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of ****** minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, [email protected]
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
SCOPE
Reporting to the Manager, Student Academic Services (SAS), the incumbent coordinates all graduate-related activities, undergraduate transfer credits, and resolves graduation related matters, in the Gina Cody School of Engineering and Computer Science (GCS).
PRIMARY RESPONSIBILITIES
Oversee the coordination of graduate activities with the individual departments and Office of the Registrar, including resolving issues related to graduation in accordance with the School and University policies and procedures.
Coordinate and process all graduate grade changes and non-course activity reports, which include theses, comprehensive exams and proposals for the Office of Registrar and maintain an internal accurate record of those changes at SAS.
Coordinate the authentication and finalization of the original documents of graduate students accepted to the Gina Cody School of Engineering and Computer Science.
Assist the admission advisors with application cancellations and deferrals on the Student Information System
Coordinate PhD defenses within the GCS and SGS.
Coordinate with the departments and the Exams Office to prepare the graduate exam schedule.
Verify and authorize documents for graduate independent students and forward them to the Office of the Registrar.
Coordinate the processing of transfer credits requests between SAS, the departments and code decisions.
Coordinate the resolution of graduation related matters with the departments and the Office of Registrar
Perform other duties as assigned by the Manager, Student Academic Services.
QUALIFICATIONS
Diploma of Collegial Studies (three-year technical program) and two to four years of related experience in an education environment.
Good knowledge (Level 4) of spoken and written English; basic knowledge (Level 3) of spoken French in order to communicate with internal and external bodies.
Good knowledge (Intermediate Level) of Word (to format letters, lists and do mail merges) and of Excel (to create tables), basic knowledge of Access.
Knowledge of the Student Information System (SIS) and related coding is an asset.
Knowledge of curriculum, policies and procedures at the Gina Cody School of Engineering and Computer Science is an asset.
Ability to work under pressure and meet strict deadlines, ability to multi-task and work on a variety of projects concurrently.
Sensitivity to student concerns.
Strong communication and negotiating skills with the ability to work independently and in a service-oriented team.
Excellent interpersonal skills, with the ability to deal effectively with faculty, students and the general public.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of ****** minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, [email protected]
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.
💡 Quick Summary
Seeking a career-building opportunity? The Coordinator, Academic Programs position is now open for candidates interested in the Admin Executive sector. This role in Montréal offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Admin Executive is a plus.
