Job Description
Why We Are - Who We Are: About FFF Enterprises
What We Do - https://www.fffenterprises.com/company/what-we-do.html
Position Summary
This role is directly responsible for accounts payable processing of both inventory and non-inventory, packaging and freight invoices. Incumbent is also responsible for processing disbursements via different payment method types and reconciling of vendor and general ledger accounts.
This position requires interaction with vendors, bank or other external auditors, department managers, other FFF associates, and Finance Department personnel.
Essential Functions and Duties
Process inventory and operating expense payables under their responsibility, ensuring company liabilities are accurately and timely recognized, adequately documented and appropriately authorized in accordance with company policies and procedures.
Prepare payment proposals for check runs, freight, EFT or credit card payments.
Manage AP Email inbox. Route invoices to appropriate manager/approver. Respond to internal and external accounts payable calls in a timely and professional manner.
Reconcile vendor statements for vendors monthly. Request invoices or credit/debit memos as necessary to keep accounts current.
Work with pharmacy inventory and nursing supervisors to process, research and resolve disputed invoices and other issues to mutual satisfaction.
Maintain accurate and detailed records for all debit memos created for inventory price changes. Ensure that all debit memos are communicated to the appropriate vendor and old outstanding items are communicated to management.
Review and maintain accurate “return” detail for inventory items and product complaints. Analyze returned inventory general ledger account and book appropriate entries. Collect on returns as needed.
Maintain accurate analysis of the Goods Received not Invoiced general ledger account. Research and resolve problem items. Propose journal entries or clearing if required.
Receive, scan and file incoming mail. Maintain AP files and support AP Specialists with filing needs.
Support all internal and external audit activities associated with accounts payable.
Ensure vendors are setup with accurate W-9’s on file for all active vendors.
Create, audit, and distribute all 1099s with the appropriate vendors and the Internal Revenue Service.
Back up accounts payable processing for other AP staff members if needed.
Create and/or update written documentation for all of the above-mentioned responsibilities.
Continuously strive to improve processes, service quality to internal and external customers.
Adheres specifically to all company policies and procedures, Federal and State regulations and laws.
Display dedication to position responsibilities and achieve assigned goals and objectives.
Represent the Company in a professional manner and appearance at all times.
Understand and internalize the Company’s purpose; Display loyalty to the Company and its organizational values.
Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds.
Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
Other duties as assigned
Education, Knowledge, Skills and Experience
Required Education:
High school diploma required.
Some college preferred.
Required Knowledge:
Understanding of basic accounting concepts.
Required Experience:
Minimum of five (5) years Accounting related experience required.
Previous A/P experience in online three-way inventory matching required
Required Skills:
Must have strong organizational skills
Strong analytical and communication skills are required
Intermediate computer skills, including experience with Microsoft Office Excel and a fully integrated ERP system, preferably SAP
Must have effective verbal and written communication skills
Must have the ability to work with limited supervision and as part of a team
The ability to document formal policies and procedures of accounting processes as they relate to FFF and subsidiaries.
Preferred Skills:
Sound decision-making abilities
Strong interpersonal skills; excellent verbal and written communication skills; strong negotiation skills; strong analytical skills; organized; detail-oriented; ability to prioritize work; ability to recommend solutions to a wide variety of problems and work with minimal supervision; self-starter; team player.
Physical requirements
Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for long periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled Working condition include normal office setting.
Mental Demands
Learning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service. Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations’ situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions
Direct Reports
No
EEO Statement
FFF Enterprises and Nufactor are an equal opportunity employer and prohibits discrimination and harassment based on the following characteristics: race, color, religion, national origin, physical or mental disability, gender, age (40 years and over) qualified veteran and any other characteristic protected by state or federal anti-discrimination law covering employment. These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.
To be considered for a position with FFF Enterprises, Inc, applicants must complete and sign the application.
Employee Benefits Available for FFF Enterprises Team Members
Employee benefits include:
Medical Insurance
Dental Insurance
Vision Discount Program
Vision Insurance Plan
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Dependent Care Flexible Spending Account
Employee Assistance Program (EAP)
Group Life and AD&D
Voluntary Supplemental Life Insurance Plans
Short Term Disability
Long Term Disability Income Protection
401k Profit Sharing Retirement Plan - Discretionary Match
Discretionary Bonus
Supplemental Insurance Plans
Prepaid Legal/Identity Theft Plan
Paid Holidays/Vacation/Sick Days
Seven (7) Paid Holidays, Two (2) Week Vacation, Five (5) Sick Days, and One (1) Float Day for CA, NC, and TX
All Other States Receive One Hundred Twenty (120) Hours of PTO
Tuition Reimbursement Program
Notary Services
Employee Referral Bonus
Vendor Discount Programs
Corporate Individual Travel Program
(Note: We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. Hire may be subject to passing a medical examination, and to skill and agility tests.)
What We Do - https://www.fffenterprises.com/company/what-we-do.html
Position Summary
This role is directly responsible for accounts payable processing of both inventory and non-inventory, packaging and freight invoices. Incumbent is also responsible for processing disbursements via different payment method types and reconciling of vendor and general ledger accounts.
This position requires interaction with vendors, bank or other external auditors, department managers, other FFF associates, and Finance Department personnel.
Essential Functions and Duties
Process inventory and operating expense payables under their responsibility, ensuring company liabilities are accurately and timely recognized, adequately documented and appropriately authorized in accordance with company policies and procedures.
Prepare payment proposals for check runs, freight, EFT or credit card payments.
Manage AP Email inbox. Route invoices to appropriate manager/approver. Respond to internal and external accounts payable calls in a timely and professional manner.
Reconcile vendor statements for vendors monthly. Request invoices or credit/debit memos as necessary to keep accounts current.
Work with pharmacy inventory and nursing supervisors to process, research and resolve disputed invoices and other issues to mutual satisfaction.
Maintain accurate and detailed records for all debit memos created for inventory price changes. Ensure that all debit memos are communicated to the appropriate vendor and old outstanding items are communicated to management.
Review and maintain accurate “return” detail for inventory items and product complaints. Analyze returned inventory general ledger account and book appropriate entries. Collect on returns as needed.
Maintain accurate analysis of the Goods Received not Invoiced general ledger account. Research and resolve problem items. Propose journal entries or clearing if required.
Receive, scan and file incoming mail. Maintain AP files and support AP Specialists with filing needs.
Support all internal and external audit activities associated with accounts payable.
Ensure vendors are setup with accurate W-9’s on file for all active vendors.
Create, audit, and distribute all 1099s with the appropriate vendors and the Internal Revenue Service.
Back up accounts payable processing for other AP staff members if needed.
Create and/or update written documentation for all of the above-mentioned responsibilities.
Continuously strive to improve processes, service quality to internal and external customers.
Adheres specifically to all company policies and procedures, Federal and State regulations and laws.
Display dedication to position responsibilities and achieve assigned goals and objectives.
Represent the Company in a professional manner and appearance at all times.
Understand and internalize the Company’s purpose; Display loyalty to the Company and its organizational values.
Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds.
Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
Other duties as assigned
Education, Knowledge, Skills and Experience
Required Education:
High school diploma required.
Some college preferred.
Required Knowledge:
Understanding of basic accounting concepts.
Required Experience:
Minimum of five (5) years Accounting related experience required.
Previous A/P experience in online three-way inventory matching required
Required Skills:
Must have strong organizational skills
Strong analytical and communication skills are required
Intermediate computer skills, including experience with Microsoft Office Excel and a fully integrated ERP system, preferably SAP
Must have effective verbal and written communication skills
Must have the ability to work with limited supervision and as part of a team
The ability to document formal policies and procedures of accounting processes as they relate to FFF and subsidiaries.
Preferred Skills:
Sound decision-making abilities
Strong interpersonal skills; excellent verbal and written communication skills; strong negotiation skills; strong analytical skills; organized; detail-oriented; ability to prioritize work; ability to recommend solutions to a wide variety of problems and work with minimal supervision; self-starter; team player.
Physical requirements
Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for long periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled Working condition include normal office setting.
Mental Demands
Learning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service. Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations’ situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions
Direct Reports
No
EEO Statement
FFF Enterprises and Nufactor are an equal opportunity employer and prohibits discrimination and harassment based on the following characteristics: race, color, religion, national origin, physical or mental disability, gender, age (40 years and over) qualified veteran and any other characteristic protected by state or federal anti-discrimination law covering employment. These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.
To be considered for a position with FFF Enterprises, Inc, applicants must complete and sign the application.
Employee Benefits Available for FFF Enterprises Team Members
Employee benefits include:
Medical Insurance
Dental Insurance
Vision Discount Program
Vision Insurance Plan
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Dependent Care Flexible Spending Account
Employee Assistance Program (EAP)
Group Life and AD&D
Voluntary Supplemental Life Insurance Plans
Short Term Disability
Long Term Disability Income Protection
401k Profit Sharing Retirement Plan - Discretionary Match
Discretionary Bonus
Supplemental Insurance Plans
Prepaid Legal/Identity Theft Plan
Paid Holidays/Vacation/Sick Days
Seven (7) Paid Holidays, Two (2) Week Vacation, Five (5) Sick Days, and One (1) Float Day for CA, NC, and TX
All Other States Receive One Hundred Twenty (120) Hours of PTO
Tuition Reimbursement Program
Notary Services
Employee Referral Bonus
Vendor Discount Programs
Corporate Individual Travel Program
(Note: We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. Hire may be subject to passing a medical examination, and to skill and agility tests.)
💡 Quick Summary
Seeking a career-building opportunity? The Coordinator, Accounts Payable position is now open for candidates interested in the Back Office Jobs sector. This role in Temecula offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
