Job Description
Full job description
JOB SUMMARY
The Financial Aid Coordinator monitors and reconciles all federal, state, and Institutional Financial Aid Program expenditures, and assists in the preparation of state and federal expenditure reports.
Ensures HCC compliance with federal and state regulations involving grants, loans and work-study; and provides guidance and assistance to other professional staff members in the proper administration of all student programs.
ESSENTIAL FUNCTIONS
Maintain a comprehensive working knowledge of all federal, state, and institutional sources of financial aid and the regulations that govern them.
Coordinate and develop internal control measures to ensure the College is managing its Student Financial Aid Programs in compliance with federal and state regulations.
Monitor and appropriately communicate changes in program-related legislation and regulations to appropriate parties.
Communicate with the Department of Education and the Texas Higher Education Coordinating Board to resolve student eligibility issuesReview program files periodically for accuracy and completeness; take appropriate action to correct errors and adjusts awards.
Monitor all College program expenditures and facilitates timely and appropriate reconciliation.
Assist in the preparation of the annual student expense budgets by program for packaging purposes.
Review, adjust and transmit PELL Grant awards to the Department of Education.
Utilize the query manager and report functionalities to generate Financial Aid Program reports.
Coordinate the collection of data required for the preparation of Financial Aid reports to US Department of Education (FISAP, COD), Texas Higher Education Coordinating Board (Financial Aid Database) and other agencies (TGSLC).
Maintain technical expertise in the operations, applications and updates in the information management system in order to assist College locations in optimum usage.
Monitor Financial Aid related web site information and appropriately communicates needed modifications.
Develop and conduct presentations about Financial Aid Program requirements, application processes, academic progress requirements, and eligibility requirements, etc. Ensure security, confidentiality, and safety of Financial Aid records, promissory notes, etc. Counsel students and parents regarding financial aid eligibility and application procedures.
Assist the Director of Financial Aid and Manager, Financial Aid with conducting program training workshops for the College Financial Aid staff.
May assist College Financial Aid staff with administrative operations such as overrides and account adjustments.
May monitor student academic progress for compliance with the Standards for Satisfactory Academic Progress to determine continued eligibility.
Train College Financial Aid staff on methods and procedures for properly calculating the Return of Title IV Funds.
Communicate with HCCS staff and other colleges and universities to resolve potential PELL Grant over awards.
Work closely with lenders, guarantee agencies, servicers, College Financial Aid staff, Business Office staff, and other College Departments.
Disseminate program deadline requirements to College Financial Aid staff to ensure agency reports are submitted in a timely manner.
Develop and maintain good relations with employees, department heads, and general public.
Serve as resource person to the Director of Financial Aid and Manager, Financial Aid on financial aid quality control functions and in the development of operational policies and procedures.
QUALIFICATIONS
Education & Experience
Bachelor’s degree in related field required
3 years’ experience in a financial aid office (i.e. awarding financial aid, counseling/advising, accounting, federal/state administration, etc.)
Banking experience working with student loans along with other financial aid experience may be considered
Licensing & Certification
Valid Texas Driver License
Special Skills
MS Office Programs
Information Management Systems
Budget Management
Competencies
Delivering High Quality Work
Accepting Responsibility
Serving Customers
Supporting Organizational Goals
Driving Continuous Improvement
Acting with Integrity
Thinking Critically
Managing Change
Communicating Effectively
Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
The Organization
Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
Approximately 145 languages are spoken here.
Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, ****** orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX, 77266
713 718.8271 or [email protected]
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
JOB SUMMARY
The Financial Aid Coordinator monitors and reconciles all federal, state, and Institutional Financial Aid Program expenditures, and assists in the preparation of state and federal expenditure reports.
Ensures HCC compliance with federal and state regulations involving grants, loans and work-study; and provides guidance and assistance to other professional staff members in the proper administration of all student programs.
ESSENTIAL FUNCTIONS
Maintain a comprehensive working knowledge of all federal, state, and institutional sources of financial aid and the regulations that govern them.
Coordinate and develop internal control measures to ensure the College is managing its Student Financial Aid Programs in compliance with federal and state regulations.
Monitor and appropriately communicate changes in program-related legislation and regulations to appropriate parties.
Communicate with the Department of Education and the Texas Higher Education Coordinating Board to resolve student eligibility issuesReview program files periodically for accuracy and completeness; take appropriate action to correct errors and adjusts awards.
Monitor all College program expenditures and facilitates timely and appropriate reconciliation.
Assist in the preparation of the annual student expense budgets by program for packaging purposes.
Review, adjust and transmit PELL Grant awards to the Department of Education.
Utilize the query manager and report functionalities to generate Financial Aid Program reports.
Coordinate the collection of data required for the preparation of Financial Aid reports to US Department of Education (FISAP, COD), Texas Higher Education Coordinating Board (Financial Aid Database) and other agencies (TGSLC).
Maintain technical expertise in the operations, applications and updates in the information management system in order to assist College locations in optimum usage.
Monitor Financial Aid related web site information and appropriately communicates needed modifications.
Develop and conduct presentations about Financial Aid Program requirements, application processes, academic progress requirements, and eligibility requirements, etc. Ensure security, confidentiality, and safety of Financial Aid records, promissory notes, etc. Counsel students and parents regarding financial aid eligibility and application procedures.
Assist the Director of Financial Aid and Manager, Financial Aid with conducting program training workshops for the College Financial Aid staff.
May assist College Financial Aid staff with administrative operations such as overrides and account adjustments.
May monitor student academic progress for compliance with the Standards for Satisfactory Academic Progress to determine continued eligibility.
Train College Financial Aid staff on methods and procedures for properly calculating the Return of Title IV Funds.
Communicate with HCCS staff and other colleges and universities to resolve potential PELL Grant over awards.
Work closely with lenders, guarantee agencies, servicers, College Financial Aid staff, Business Office staff, and other College Departments.
Disseminate program deadline requirements to College Financial Aid staff to ensure agency reports are submitted in a timely manner.
Develop and maintain good relations with employees, department heads, and general public.
Serve as resource person to the Director of Financial Aid and Manager, Financial Aid on financial aid quality control functions and in the development of operational policies and procedures.
QUALIFICATIONS
Education & Experience
Bachelor’s degree in related field required
3 years’ experience in a financial aid office (i.e. awarding financial aid, counseling/advising, accounting, federal/state administration, etc.)
Banking experience working with student loans along with other financial aid experience may be considered
Licensing & Certification
Valid Texas Driver License
Special Skills
MS Office Programs
Information Management Systems
Budget Management
Competencies
Delivering High Quality Work
Accepting Responsibility
Serving Customers
Supporting Organizational Goals
Driving Continuous Improvement
Acting with Integrity
Thinking Critically
Managing Change
Communicating Effectively
Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
The Organization
Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless possibilities:
Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55.
Approximately 145 languages are spoken here.
Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo.
The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions.
With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene.
Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.
If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.
EEO Statement
Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, ****** orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX, 77266
713 718.8271 or [email protected]
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity.
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.
💡 Quick Summary
Seeking a career-building opportunity? The Coordinator, Financial Aid - Temporary Full time Staff Assignment position is now open for candidates interested in the Finance sector. This role in Houston offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Finance is a plus.
