Job Description
The Team you are Joining – Who We Are:
The Halton Regional Police Service contributes to the safety and well-being of more than 620,000 residents in Halton Region which includes the Towns of Milton, Halton Hills and Oakville, and the City of Burlington. It is our continual pursuit of excellence that keeps Halton at the forefront of policing and as a leader in the public safety arena. Through upstream approaches, partner collaboration, training, community engagement and a strong focus on inclusion and diversity, we have been able to maintain Halton’s status as the safest Canadian municipality with a population of 100,000 or more. This is exemplified through deep collaboration between our growing team of over 1,100 members and our residents, businesses, non-profit organizations, and municipal governments.
Transform Your Career with The Crown Brief Review Group at HRPS!
About the Role – How you will Contribute to the Service:
Join our team as a Court Documents Clerk (Temporary as Required) and play a key role in supporting police operations in the Halton community. In this position, you will manage court documents, disclosure materials, and digital evidence with precision and care. Your work ensures that cases progress smoothly, deadlines are met, and information is accurate, directly assisting officers, investigators, and Crown Attorneys every day.
In this role, you will coordinate a wide range of court-related documents and digital evidence, including summonses, warrants, Crown Briefs, and disclosure materials. You will ensure accuracy, completeness, and timely processing while collaborating with officers, prosecutors, defense counsel, and court administration. By tracking court dates, maintaining records, and managing disclosure, you will help keep police operations organized, efficient, and running smoothly.
This position requires attention to detail, strong judgment, adaptability, and the ability to manage sensitive information with professionalism. In a fast-paced, 24/7 environment, your contribution will have a real impact on the effectiveness of police operations. If you are organized, dependable, and motivated by meaningful work, this is your opportunity to build a rewarding career supporting public safety and the operational success of the Halton Regional Police Service. Join us today and make a difference every day.
Here's what you’ll get to do:
Reviews arrest reports, prepares charges, and verifies Criminal Code sections, dates, and details.
Queries various databases (CPIC, RCMP, MTO) to gather necessary information and manage charges.
Logs and tracks accused persons, charges, and court dates, distributing and filing documents as needed.
Follows up with officers to obtain missing charges and documents, ensuring proper processing.
Prepares and processes court documents (summons, warrants, Crown Briefs, etc.), ensuring accuracy and timely submission.
Prepares Crown Briefs by logging, matching documents, and creating synopses for the Crown's office.
Prepares and submits bail/WASH briefs, ensuring accurate documentation for court.
Redacts sensitive information in brief materials and communicates with Crown attorneys, defense lawyers, and court administration.
Responsible for Electronic Disclosure – access the Digital Evidence Management System to store video, audio recordings, photographs, and other relevant digital materials related to an occurrence and investigation provided for disclosure.
CBRG is responsible for the complete process of locating, acquiring, classifying, exporting, converting and sharing both ICCS (In Car Camera System) and BWC (Body Worn Camera) video files for the purpose of disclosure. From beginning to end, the success and timeliness of disclosing available videos and introducing them as evidence to a case, solely relies on CBRG members.
Additional disclosure is added to the server drives and NICHE, and photos/videos/interviews uploaded to Smartsquad and AXON.
Manages the database to track and follow-up on disclosure for officers.
Responsible for Provincial Offences Act cases which involves communicating and coordinating with provincial prosecutors to obtain further disclosure necessary from officers and to relay the completed packages to prosecutors directly when they have system issues accessing what previously had been sent.
Requests media or documentation from other organizations as needed.
Monitors upcoming court dates, notifies officers, and ensures all documentation is submitted.
Assists officers with court-related documents, including Judge's Orders and Arrest Warrants.
The Court Documents Clerk position involves exposure to sensitive, confidential, and at times traumatic information, including case details, victim statements, and investigative materials. As such, the position requires the member to engage with emotionally challenging content in a professional and resilient manner.
Other related duties as assigned.
What you’ll Bring to the Role:
Education, Certifications and Qualifications: High school education.
Previous Experience, Knowledge and Skills:
Minimum of one year of administrative or related work experience (i.e. Court/legal documents).
Knowledgeable about Adobe E-briefs is an asset.
Knowledge and experience in transcribing, compiling, and cross-indexing Crown Briefs
Familiarity with the Criminal Code of Canada and the Court System
Knowledge of police organizations, and/or a law enforcement background
Post-Secondary certificate/diploma or degree in a related field an asset
Computer skills: Excellent computer skills: Microsoft Outlook, Word, Excel and Adobe etc.
Work Schedule: Must be available to work twelve (12) hour shifts. Shifts are 5am-5pm and are scheduled 7 days a week, 365 days a year, including weekends and holidays. Full-time members work an eight (8) day rotating schedule of four (4) consecutive shifts, followed by four (4) consecutive days off. Temporary-As-Required employees will be assigned a maximum of forty-four (44) hours per week (Sunday-Saturday) and will be provided at least fourteen (14) days’ notice of their scheduled shifts. Schedule is subject to change based on the needs of the Service. Additional shifts may be offered based on unit needs.
***This role is not eligible for Hybrid work arrangements.
What We Offer:
We offer the opportunity to join a progressive work environment with a leading police service. Our Service is committed to the values of Trust and Respect, Integrity, Accountability, Excellence, Teamwork and Justice. We provide our employees with a competitive salary and benefits package which includes but is not limited to training and development opportunities, onsite fitness opportunities, access to wellness resources and participation in a defined benefit pension plan – Ontario Municipal Employee Retirement System (O.M.E.R.S.).
This position is based out of our 2 District police station, located at 95 Oak Walk Drive, Oakville and are scheduled to begin training late Spring – Early Summer 2026.
Hourly Rate of Pay: $44.36
How to be Considered for This Exciting Opportunity:
Please apply on line with a resume and a detailed letter outlining your experience and skills and how they relate to this role with the Service. This should be forwarded in confidence to our Staffing Advisor Christen Bryl, Human Resource Services, quoting Competition #05-C-26 by March 30, 2026. All applications must be submitted to the Service’s on-line system to be considered for this vacancy.
*Various skills assessments may be administered as part of the selection criteria*
The Halton Regional Police Service strives to be an accessible and inclusive organization. We are committed to fairness and equity in employment and our recruitment and selection practices. We encourage and welcome applications from all who may contribute to the further diversification of our organization. Should you require an accommodation under the Ontario Human Rights Code (OHRC) and/or the Accessibility for Ontarians with Disabilities Act (AODA) during any stage of the recruitment process, we will work with you to remove any barriers. Please do not hesitate to let us know by contacting us for assistance at civilianrecruiting@haltonpolice.ca.
We thank all applicants for their interest in joining our organization. Only those who are selected to advance through the recruitment process will be contacted by our team.
The Halton Regional Police Service contributes to the safety and well-being of more than 620,000 residents in Halton Region which includes the Towns of Milton, Halton Hills and Oakville, and the City of Burlington. It is our continual pursuit of excellence that keeps Halton at the forefront of policing and as a leader in the public safety arena. Through upstream approaches, partner collaboration, training, community engagement and a strong focus on inclusion and diversity, we have been able to maintain Halton’s status as the safest Canadian municipality with a population of 100,000 or more. This is exemplified through deep collaboration between our growing team of over 1,100 members and our residents, businesses, non-profit organizations, and municipal governments.
Transform Your Career with The Crown Brief Review Group at HRPS!
About the Role – How you will Contribute to the Service:
Join our team as a Court Documents Clerk (Temporary as Required) and play a key role in supporting police operations in the Halton community. In this position, you will manage court documents, disclosure materials, and digital evidence with precision and care. Your work ensures that cases progress smoothly, deadlines are met, and information is accurate, directly assisting officers, investigators, and Crown Attorneys every day.
In this role, you will coordinate a wide range of court-related documents and digital evidence, including summonses, warrants, Crown Briefs, and disclosure materials. You will ensure accuracy, completeness, and timely processing while collaborating with officers, prosecutors, defense counsel, and court administration. By tracking court dates, maintaining records, and managing disclosure, you will help keep police operations organized, efficient, and running smoothly.
This position requires attention to detail, strong judgment, adaptability, and the ability to manage sensitive information with professionalism. In a fast-paced, 24/7 environment, your contribution will have a real impact on the effectiveness of police operations. If you are organized, dependable, and motivated by meaningful work, this is your opportunity to build a rewarding career supporting public safety and the operational success of the Halton Regional Police Service. Join us today and make a difference every day.
Here's what you’ll get to do:
Reviews arrest reports, prepares charges, and verifies Criminal Code sections, dates, and details.
Queries various databases (CPIC, RCMP, MTO) to gather necessary information and manage charges.
Logs and tracks accused persons, charges, and court dates, distributing and filing documents as needed.
Follows up with officers to obtain missing charges and documents, ensuring proper processing.
Prepares and processes court documents (summons, warrants, Crown Briefs, etc.), ensuring accuracy and timely submission.
Prepares Crown Briefs by logging, matching documents, and creating synopses for the Crown's office.
Prepares and submits bail/WASH briefs, ensuring accurate documentation for court.
Redacts sensitive information in brief materials and communicates with Crown attorneys, defense lawyers, and court administration.
Responsible for Electronic Disclosure – access the Digital Evidence Management System to store video, audio recordings, photographs, and other relevant digital materials related to an occurrence and investigation provided for disclosure.
CBRG is responsible for the complete process of locating, acquiring, classifying, exporting, converting and sharing both ICCS (In Car Camera System) and BWC (Body Worn Camera) video files for the purpose of disclosure. From beginning to end, the success and timeliness of disclosing available videos and introducing them as evidence to a case, solely relies on CBRG members.
Additional disclosure is added to the server drives and NICHE, and photos/videos/interviews uploaded to Smartsquad and AXON.
Manages the database to track and follow-up on disclosure for officers.
Responsible for Provincial Offences Act cases which involves communicating and coordinating with provincial prosecutors to obtain further disclosure necessary from officers and to relay the completed packages to prosecutors directly when they have system issues accessing what previously had been sent.
Requests media or documentation from other organizations as needed.
Monitors upcoming court dates, notifies officers, and ensures all documentation is submitted.
Assists officers with court-related documents, including Judge's Orders and Arrest Warrants.
The Court Documents Clerk position involves exposure to sensitive, confidential, and at times traumatic information, including case details, victim statements, and investigative materials. As such, the position requires the member to engage with emotionally challenging content in a professional and resilient manner.
Other related duties as assigned.
What you’ll Bring to the Role:
Education, Certifications and Qualifications: High school education.
Previous Experience, Knowledge and Skills:
Minimum of one year of administrative or related work experience (i.e. Court/legal documents).
Knowledgeable about Adobe E-briefs is an asset.
Knowledge and experience in transcribing, compiling, and cross-indexing Crown Briefs
Familiarity with the Criminal Code of Canada and the Court System
Knowledge of police organizations, and/or a law enforcement background
Post-Secondary certificate/diploma or degree in a related field an asset
Computer skills: Excellent computer skills: Microsoft Outlook, Word, Excel and Adobe etc.
Work Schedule: Must be available to work twelve (12) hour shifts. Shifts are 5am-5pm and are scheduled 7 days a week, 365 days a year, including weekends and holidays. Full-time members work an eight (8) day rotating schedule of four (4) consecutive shifts, followed by four (4) consecutive days off. Temporary-As-Required employees will be assigned a maximum of forty-four (44) hours per week (Sunday-Saturday) and will be provided at least fourteen (14) days’ notice of their scheduled shifts. Schedule is subject to change based on the needs of the Service. Additional shifts may be offered based on unit needs.
***This role is not eligible for Hybrid work arrangements.
What We Offer:
We offer the opportunity to join a progressive work environment with a leading police service. Our Service is committed to the values of Trust and Respect, Integrity, Accountability, Excellence, Teamwork and Justice. We provide our employees with a competitive salary and benefits package which includes but is not limited to training and development opportunities, onsite fitness opportunities, access to wellness resources and participation in a defined benefit pension plan – Ontario Municipal Employee Retirement System (O.M.E.R.S.).
This position is based out of our 2 District police station, located at 95 Oak Walk Drive, Oakville and are scheduled to begin training late Spring – Early Summer 2026.
Hourly Rate of Pay: $44.36
How to be Considered for This Exciting Opportunity:
Please apply on line with a resume and a detailed letter outlining your experience and skills and how they relate to this role with the Service. This should be forwarded in confidence to our Staffing Advisor Christen Bryl, Human Resource Services, quoting Competition #05-C-26 by March 30, 2026. All applications must be submitted to the Service’s on-line system to be considered for this vacancy.
*Various skills assessments may be administered as part of the selection criteria*
The Halton Regional Police Service strives to be an accessible and inclusive organization. We are committed to fairness and equity in employment and our recruitment and selection practices. We encourage and welcome applications from all who may contribute to the further diversification of our organization. Should you require an accommodation under the Ontario Human Rights Code (OHRC) and/or the Accessibility for Ontarians with Disabilities Act (AODA) during any stage of the recruitment process, we will work with you to remove any barriers. Please do not hesitate to let us know by contacting us for assistance at civilianrecruiting@haltonpolice.ca.
We thank all applicants for their interest in joining our organization. Only those who are selected to advance through the recruitment process will be contacted by our team.
💡 Quick Summary
Seeking a career-building opportunity? The Court Documents and Disclosure Clerk (Contract) position is now open for candidates interested in the Government Job Alert sector. This role in Ottawa offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.