Crown Liaison Clerk
Full job description
Vancouver Police Department
Crown Liaison Clerk
COMPETITION: #2567-5004042+
SECTION:
Crown Liaison Unit, Information Management Section
LOCATION:
312 Main Street, Vancouver
STATUS:
Temporary full-time
(Assignment may be extended or reduced for operational reasons or due to circumstances that could not be foreseen at the time of posting)
HOURS OF WORK:
Four days on / Four days off
Variable shifts/hours
SALARY:
Pay Grade 1+ - $34.30 to $40.34 per hour
COMPETITION END DATE:
Friday, June 13, 2025
Responsible for facilitating the movement of information between the VPD and Crown counsel; provides support for sworn members with submission of Reports to Crown Counsel (RTCC), Crown Counsel Query (CCQ) responses, and VPD and Crown policies and procedures; swears Information before Justices of the Peace at the Court Registry.
ESSENTIAL DUTIES
Responds to inquiries from police personnel, Crown counsel, and Court Registry
Ensures completeness of the RTCC by adhering to PRIME, JUSTIN, and VPD report- writing regulations, policies, and procedures, and by dealing with and identifying errors or omissions
Processes RTCC through JUSTIN and forward to various Crown offices for charge approval
Responsible for swearing Information before the Justice of the Peace where Crown counsel has approved charges, and deciding to return the RTCC back to Crown if information in the RTCC is insufficient for swearing
Processes mail between the VPD, Crown office, and Court Registry
Attends the Provincial Courthouse on a frequent basis to deliver records and swear information
Keeps detailed records of mail delivered between the VPD and various Crown counsels
Liaises regularly with the Jail OIC and Crown counsel, and monitors the Duty Counsel Slate for time-sensitive in custody RTCCs
Maintains the Crown Liaison Unit (CLU) handle workflow in PRIME
Prioritizes the review of CCQ responses based on Crown’s bring-forward dates and the follow-up submitted dates
Supports sworn members with VPD and Crown policies and procedures, court processes, and relevant case law
Sends emails and assigns follow-ups to sworn members for incomplete and incorrect information in their RTCC
Sends notifications to appropriate handles and units for domestic violence files, conditions to be added or removed from CPIC, fingerprint dates as per the Bail Reform Act and no- charge reasons
Performs audits of RTCCs where charges have been laid to determine whether information that members submit is sufficient for charge approval or not; if information is sufficient, RTCC is sent to Crown; if information is insufficient or no response is received, letters are sent to Officers-In-Charge and the file is closed
Updates PRIME and JUSTIN statuses on RTCC where charges have not been laid, no- charged or diverted out of the court system
Requests and tracks +11 audio and transcripts for K-Files using E-Comm’s Voice Record Request System
Creates General Occurrences (G.O.s) for fail to appear charges laid by Crown counsel
Other related duties and responsibilities as assigned
KNOWLEDGE, SKILLS, AND ABILITIES
Required:
Thorough knowledge of PRIME/Versadex, JUSTIN, WMS
Good working knowledge of CPIC, DEMS, SFTS, CCJS
Thorough knowledge of Outlook, Word, Excel, Adobe Pro
Good working knowledge of the Criminal Code of Canada, other federal and provincial statutes, and relevant case law
Sound knowledge of practices and procedures governing the work performed in IMS
Excellent problem-solving and decision-making skills
Ability to work accurately with constant interruptions
Ability to organize and prioritize a heavy volume of work
Ability to communicate (written and verbal) effectively with VPD personnel at all levels, as well as outside police agencies
Ability to work independently or in a team
Ability to provide excellent customer service
Ability to maintain effective working relationships in a team environment
Preferred:
Basic knowledge of the McNeil Disclosure
Good working knowledge of Voice Records Request System, Nero Burning System
Experience working with computer peripherals (CD/DVD burner)
EXPERIENCE
Minimum one years’ experience working in a police environment
EDUCATION
Grade 12
OTHER REQUIREMENTS
Required to sign and adhere to an Oath of Allegiance, and to be sworn as a Special Municipal Constable
All employees must maintain their enhanced security clearance while employed with the Vancouver Police Department, which will be renewed every five years.
This position falls under the jurisdiction of Teamsters Local 31.
Interested applicants should submit a resume and cover letter made to the attention of the Human Resources Section via email to vpd.civilian.jobs@vpd.ca by 4:30 p.m. on the closing date, and indicate the competition # in the subject line of the email.
THE VANCOUVER POLICE DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER
Education : Other trades certificate or diploma
Experience : 1 year to less than 2 years