Job Description
Executive Assistant
Job Location: Mawson Lakes or Osborne Shipyard offices in SA – We offer a range of hybrid and flexible working arrangements, such as hybrid, flexibility and 9-day fortnight.
Who we are:
Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow – shaping a safer future, for all of us.
From the depths of the ocean, to the far reaches of space – there’s no limit to where a career at BAE Systems could take you.
Role Description:
We have an exciting opportunity to join us as an Executive Assistant supporting the CSI-IPT General Manager and Senior Leadership Team. In this role, you will contribute to the efficiency of our business by providing timely support with the day-to-day operations, coordinating key events, preparation of reports and general correspondence and managing complex schedules, facilitating critical communications, and overseeing logistical requirements for CSI-IPT.
This role is open to our flexible work arrangements, including options like a 9-day fortnight and hybrid work model. This opportunity is available at either our Mawson Lakes or Osborne Shipyard offices in SA.
Core Duties:
Providing confidential administrative support, including, but not limited to, inbox and diary management, assisting with presentation materials, collating reports, filing, collation and distribution of documents/ correspondence
Scheduling and co-ordinate both internal and external meetings, events and conferences including catering, presentation material, virtual access and logistics
Act as a central point of contact, facilitating effective communication between the GM, leadership teams, and other administrative staff
Co-ordinating VIP and general visits for the line manager including logistics of meeting rooms, presentations, listening forums, site access and catering as required
Organising domestic and international travel including flights, hotels, transfers, per diem and visit requirements ensuring it is booked in line with Company policy
Completing monthly expenses in line with Company policy, payment of invoices as required and raising Purchase Requisitions
Providing cover for sick leave and annual leave when required within the Function/ Program
Supporting for broader business/ function activities as required
Ad-hoc tasks as required
About You:
Previous experience in a similar role supporting executives
Motivated self-starter with excellent time management skills
High attention to detail and organisational and problem-solving skills
Team orientated with the ability to work with a variety of people
Flexible with a lean-in approach
Excellent communication skills required, both written and verbal
Adept at building and maintaining excellent relationships with internal and external stakeholders
Computer literacy, with intermediate knowledge of MS Suite and SharePoint. Familiarity with Oracle is desirable
Eligibility to obtain and maintain Government Security Clearance
Why BAE Systems?
Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work – this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family – support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.
A place where everyone can thrive
We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.
We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.
We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.
We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.
If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.
Security statement
Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.
Job Location: Mawson Lakes or Osborne Shipyard offices in SA – We offer a range of hybrid and flexible working arrangements, such as hybrid, flexibility and 9-day fortnight.
Who we are:
Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow – shaping a safer future, for all of us.
From the depths of the ocean, to the far reaches of space – there’s no limit to where a career at BAE Systems could take you.
Role Description:
We have an exciting opportunity to join us as an Executive Assistant supporting the CSI-IPT General Manager and Senior Leadership Team. In this role, you will contribute to the efficiency of our business by providing timely support with the day-to-day operations, coordinating key events, preparation of reports and general correspondence and managing complex schedules, facilitating critical communications, and overseeing logistical requirements for CSI-IPT.
This role is open to our flexible work arrangements, including options like a 9-day fortnight and hybrid work model. This opportunity is available at either our Mawson Lakes or Osborne Shipyard offices in SA.
Core Duties:
Providing confidential administrative support, including, but not limited to, inbox and diary management, assisting with presentation materials, collating reports, filing, collation and distribution of documents/ correspondence
Scheduling and co-ordinate both internal and external meetings, events and conferences including catering, presentation material, virtual access and logistics
Act as a central point of contact, facilitating effective communication between the GM, leadership teams, and other administrative staff
Co-ordinating VIP and general visits for the line manager including logistics of meeting rooms, presentations, listening forums, site access and catering as required
Organising domestic and international travel including flights, hotels, transfers, per diem and visit requirements ensuring it is booked in line with Company policy
Completing monthly expenses in line with Company policy, payment of invoices as required and raising Purchase Requisitions
Providing cover for sick leave and annual leave when required within the Function/ Program
Supporting for broader business/ function activities as required
Ad-hoc tasks as required
About You:
Previous experience in a similar role supporting executives
Motivated self-starter with excellent time management skills
High attention to detail and organisational and problem-solving skills
Team orientated with the ability to work with a variety of people
Flexible with a lean-in approach
Excellent communication skills required, both written and verbal
Adept at building and maintaining excellent relationships with internal and external stakeholders
Computer literacy, with intermediate knowledge of MS Suite and SharePoint. Familiarity with Oracle is desirable
Eligibility to obtain and maintain Government Security Clearance
Why BAE Systems?
Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work – this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family – support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.
A place where everyone can thrive
We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.
We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.
We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.
We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.
If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.
Security statement
Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.
💡 Quick Summary
Seeking a career-building opportunity? The CSI-IPT Executive Assistant position is now open for candidates interested in the Back Office Jobs sector. This role in Mawson Lakes offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Back Office Jobs is a plus.
