Job Description
Full job description
This position is responsible for managing all event and performance venue operations, including scheduling, budgeting, event planning, programming, campus-wide logistics, and marketing for the Center for Performing Arts (CPA). This position also oversees lease and contract negotiations, recruitment and management of employees, and coordination of contract and event-related staff. Additional responsibilities include managing all performing arts and administrative operations such as season planning, artist engagement, venue bookings, and maintaining a wide range of constituent relationships. The Director provides leadership and professional event expertise by collaborating with the College President and other campus stakeholders to plan and execute high-quality events and functions. This role also involves working closely with academic performing arts programs to develop supplemental learning and employment opportunities for students, support recruitment, and schedule artistic programming that complements academic offerings and productions
Minimum Qualifications
EDUCATION AND EXPERIENCE
Master’s degree from an accredited institution in Arts Administration, Business Administration, or a related field
Five years of experience in theatrical/live-event entertainment, event planning and management, or related areas.
Must have supervised personnel and administered programs directly related to performing arts and/or event management for a minimum of three years.
Criteria
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
ESSENTIAL DUTIES
Provides leadership and direction to the Events and Artistic Production team in executing high-quality events, programs, and ceremonies that support campus priorities, including alumni relations, fundraising, and government/community relations while upholding the highest standards of customer service, attention to detail, protocol, and etiquette.
Lead planning, negotiation, and delivery of a varied and compelling schedule of performance and community events that attracts a range of audiences and fulfills the mission to enrich community spirit, quality of life and economic development in Largo and the surrounding region.
Develop and implement relationship management strategies to enhance and create new performance programming opportunities with higher education institutions, area schools, event venues, music promoters, and performing arts organizations.
Manage financial planning, accountability, and sustainability for the Events and Artistic Production unit, including oversight of budgets, contingency planning, and cost containment strategies to meet or exceed financial targets
Ensure that organizational structure, policies, controls, and safety procedures are regularly reviewed for effectiveness and sustainability.
Supervise, support, and evaluate all assigned staff.
Collaborate with faculty, students, and administration to pursue outreach, foster strong community relationships and build mutually beneficial partnerships.
Partner with the Development team on donor proposals, grant application and identification of potential beneficial partnerships; participate in donor meetings and events, as required.
Oversees facility use agreements and room assignments for all events planned by the College or external organizations.
Coordinate events and manager space rentals for performance venues including the CPA; process bookings/rental contracts for internal and external groups.
Collaborate with the Marketing and Communications teams to build a comprehensive, targeted, and innovative marketing strategy to attract audiences to the CPA. Serve as a promoter for CPA and other event venues.
Collaborate with academic departments to develop learning opportunities and pathways to employment within the CPA and other performance/event venues.
Review past expenditures and usage rates to prepare budget estimates; monitor expenditures and implement cost-containment strategies as needed.
Manage contracts by establishing pricing & terms, evaluating bids, finalizing agreements, monitoring compliance, and determining the need for amendments and/or renewals.
Evaluate contract compliance through continuous communication with stakeholders; maintain contract correspondence and documentation throughout the contract lifecycle, including close-out.
Ensure fair and consistent application of policies; oversee disciplinary procedures and documentation in alignment with Standard and Local Operating Procedures (SOPs and LSOPs); support the Peer Review process.
Oversee and evaluate service contract agreements to ensure the quality and scope of services meet contract requirements; monitor vendor performance, ensure compliance with established quality standards, track contract expenditures, and approve invoices for payment.
Contribute to the development of the long-term site plan and engages in both short and long-term capital planning for new and renovated performance venues, event spaces, and related facilities.
Collaborate with the Office of Institutional Advancement to implement fundraising campaigns to facilitate capital improvements, local arts organizations, and artistic programming
Performs other duties as assigned or required.
KNOWLEDGE, SKILLS AND ABILITIES
Ability to manage multiple projects effectively within a team environment
Strong negotiation and consensus building skills
Facility management skills; strong planning, organizing, project/event management and problem-solving skills
Organized, self-directed, with strong time management skills; ability to adapt to change, multitask effectively, and manage competing priorities.
Excellent communication, collaboration and networking skills.
Experience working with high-profile guests and clientele.
Excellent customer service skills with a focus on the support of end users and guest experience.
Ability to represent the Event Services and Artistic Programming Department within the industry and through consumer-facing platforms.
Technologically adept, with proficiency in Airtable, Microsoft Office 365, AutoCad/Vectorworks, Social Tables, and other space/room management software
General understanding of theatrical design and construction plans, with the ability to interpret technical drawings.
Job Requirements
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. Significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions may be required.
OTHER REQUIREMENTS
Ability to work a flexible schedule to support activities and meet the needs of the facility.
Ability to communicate effectively in spoken and written standard English.
As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.
Is Background Check Required?
Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?
No
This position is responsible for managing all event and performance venue operations, including scheduling, budgeting, event planning, programming, campus-wide logistics, and marketing for the Center for Performing Arts (CPA). This position also oversees lease and contract negotiations, recruitment and management of employees, and coordination of contract and event-related staff. Additional responsibilities include managing all performing arts and administrative operations such as season planning, artist engagement, venue bookings, and maintaining a wide range of constituent relationships. The Director provides leadership and professional event expertise by collaborating with the College President and other campus stakeholders to plan and execute high-quality events and functions. This role also involves working closely with academic performing arts programs to develop supplemental learning and employment opportunities for students, support recruitment, and schedule artistic programming that complements academic offerings and productions
Minimum Qualifications
EDUCATION AND EXPERIENCE
Master’s degree from an accredited institution in Arts Administration, Business Administration, or a related field
Five years of experience in theatrical/live-event entertainment, event planning and management, or related areas.
Must have supervised personnel and administered programs directly related to performing arts and/or event management for a minimum of three years.
Criteria
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
ESSENTIAL DUTIES
Provides leadership and direction to the Events and Artistic Production team in executing high-quality events, programs, and ceremonies that support campus priorities, including alumni relations, fundraising, and government/community relations while upholding the highest standards of customer service, attention to detail, protocol, and etiquette.
Lead planning, negotiation, and delivery of a varied and compelling schedule of performance and community events that attracts a range of audiences and fulfills the mission to enrich community spirit, quality of life and economic development in Largo and the surrounding region.
Develop and implement relationship management strategies to enhance and create new performance programming opportunities with higher education institutions, area schools, event venues, music promoters, and performing arts organizations.
Manage financial planning, accountability, and sustainability for the Events and Artistic Production unit, including oversight of budgets, contingency planning, and cost containment strategies to meet or exceed financial targets
Ensure that organizational structure, policies, controls, and safety procedures are regularly reviewed for effectiveness and sustainability.
Supervise, support, and evaluate all assigned staff.
Collaborate with faculty, students, and administration to pursue outreach, foster strong community relationships and build mutually beneficial partnerships.
Partner with the Development team on donor proposals, grant application and identification of potential beneficial partnerships; participate in donor meetings and events, as required.
Oversees facility use agreements and room assignments for all events planned by the College or external organizations.
Coordinate events and manager space rentals for performance venues including the CPA; process bookings/rental contracts for internal and external groups.
Collaborate with the Marketing and Communications teams to build a comprehensive, targeted, and innovative marketing strategy to attract audiences to the CPA. Serve as a promoter for CPA and other event venues.
Collaborate with academic departments to develop learning opportunities and pathways to employment within the CPA and other performance/event venues.
Review past expenditures and usage rates to prepare budget estimates; monitor expenditures and implement cost-containment strategies as needed.
Manage contracts by establishing pricing & terms, evaluating bids, finalizing agreements, monitoring compliance, and determining the need for amendments and/or renewals.
Evaluate contract compliance through continuous communication with stakeholders; maintain contract correspondence and documentation throughout the contract lifecycle, including close-out.
Ensure fair and consistent application of policies; oversee disciplinary procedures and documentation in alignment with Standard and Local Operating Procedures (SOPs and LSOPs); support the Peer Review process.
Oversee and evaluate service contract agreements to ensure the quality and scope of services meet contract requirements; monitor vendor performance, ensure compliance with established quality standards, track contract expenditures, and approve invoices for payment.
Contribute to the development of the long-term site plan and engages in both short and long-term capital planning for new and renovated performance venues, event spaces, and related facilities.
Collaborate with the Office of Institutional Advancement to implement fundraising campaigns to facilitate capital improvements, local arts organizations, and artistic programming
Performs other duties as assigned or required.
KNOWLEDGE, SKILLS AND ABILITIES
Ability to manage multiple projects effectively within a team environment
Strong negotiation and consensus building skills
Facility management skills; strong planning, organizing, project/event management and problem-solving skills
Organized, self-directed, with strong time management skills; ability to adapt to change, multitask effectively, and manage competing priorities.
Excellent communication, collaboration and networking skills.
Experience working with high-profile guests and clientele.
Excellent customer service skills with a focus on the support of end users and guest experience.
Ability to represent the Event Services and Artistic Programming Department within the industry and through consumer-facing platforms.
Technologically adept, with proficiency in Airtable, Microsoft Office 365, AutoCad/Vectorworks, Social Tables, and other space/room management software
General understanding of theatrical design and construction plans, with the ability to interpret technical drawings.
Job Requirements
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. Significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions may be required.
OTHER REQUIREMENTS
Ability to work a flexible schedule to support activities and meet the needs of the facility.
Ability to communicate effectively in spoken and written standard English.
As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.
Is Background Check Required?
Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?
No
💡 Quick Summary
Seeking a career-building opportunity? The Director, Event Services and Artistic Production position is now open for candidates interested in the Event Management Jobs sector. This role in Largo offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
