Director’s Secretary

Female candidates only

Preference for married candidates

Proficiency in Advanced Excel and MS Office

Good communication skills in English

Stable work history (not frequent job changes)

Should reside within 45 minutes of the office

Key Responsibilities:

Administrative Support: Manage and maintain the director's calendar, schedule meetings, and arrange travel and accommodations.

Communication: Answer and direct calls, take messages, and handle correspondence on behalf of the director. Prepare and draft emails, letters, and other documents.

Document Management: Organize and file documents, both electronically and physically, ensuring easy access when required. Prepare and edit reports, presentations, and other documents as needed.

Meeting Coordination: Organize meetings, prepare agendas, and ensure that all materials required for meetings are ready. Take minutes during meetings and follow up on action items.

Confidentiality: Handle sensitive and confidential information with discretion and professionalism.

Liaison: Serve as the point of contact between the director and internal or external stakeholders, managing inquiries and requests efficiently.

Task Management: Assist the director in prioritizing daily tasks and responsibilities. Monitor deadlines and ensure timely completion of assigned projects.

Office Management: Ensure the office is well-maintained, including ordering office supplies and coordinating with other departments to support office needs.

Event Planning: Assist in the organization of company events, meetings, or conferences.

Required Skills and Qualifications:

Education: High school diploma or equivalent required. A degree in Business Administration, Office Management, or a related field is preferred.

Experience: Minimum of 3-5 years of experience in an administrative or executive assistant role, preferably supporting senior-level management.

Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Familiarity with office management software and tools is a plus.

Communication: Excellent verbal and written communication skills.

Time Management: Strong organizational and multitasking abilities, with a focus on deadlines.

Interpersonal Skills: Ability to interact with all levels of staff and external stakeholders in a professional and approachable manner.

Problem-Solving: Strong attention to detail and the ability to address challenges independently.

Job Type: Full-time

Pay: ₹15,000.00 - ₹35,000.00 per month

Schedule:

Day shift

Experience:

total work: 3 years (Required)

Language:

Hindi (Required)

English (Required)

Work Location: In person