Job Description
McMillan has an exciting full time opportunity as an Administrative Specialist as part of our Document and Administrative Support Hub (“DASH”) team. The role of the Administrative Specialist is to provide our Legal Professionals and Legal Administrative Assistants with onsite and remote administrative support. The role is full time from Monday to Friday. This position requires the applicant to work onsite, with occasional opportunities for remote work as needed.
What You’ll Do
Under the supervision of the Manager, National DASH, The Administrative Specialist will provide administrative support to Legal Professionals and Legal Administrative Assistants, nationally. Your duties and responsibilities will include but are not limited to preparing and submitting documentation required to open new client matters and close old matters, submitting cheque requisitions, printing proformas, processing expense claims, document revisions and mark-ups/copy-typing, creating file folders, assisting with filing (electronic and physical), and electronic profiling of documents in our document management system. You may also assist with the coordination of onsite meetings, entering dockets for Legal Professionals and other administrative duties or projects as necessary. This role also presents significant potential for growth, particularly in developing your technical skills and advancing your career within our firm.
What You Bring
Your history includes a Legal Assistant Diploma or 1-2 years of administrative assistant experience, preferably within a law firm setting, or a recent graduate from a Legal Office Administration program. You have strong administrative, organizational and interpersonal skills. You are detail-oriented and are able to effectively meet deadlines, work well in a team setting, and provide an exceptional level of client service. You take initiative, are solution-oriented, and are able to prioritize work to handle conflicting deadlines. You embrace evolving technology and have strong skills in Microsoft Word and Outlook. Prior experience with other Microsoft applications and iManage or a document management system would be an asset. Finally, you are flexible to work additional hours on occasion or on short notice.
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
Salary range: $4+,000 - $52,000 annually
McMillan = You
Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People five years in a row.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is you, and you reside in or around the Vancouver area, we look forward to hearing from you. Click on the Apply Now button. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.
What You’ll Do
Under the supervision of the Manager, National DASH, The Administrative Specialist will provide administrative support to Legal Professionals and Legal Administrative Assistants, nationally. Your duties and responsibilities will include but are not limited to preparing and submitting documentation required to open new client matters and close old matters, submitting cheque requisitions, printing proformas, processing expense claims, document revisions and mark-ups/copy-typing, creating file folders, assisting with filing (electronic and physical), and electronic profiling of documents in our document management system. You may also assist with the coordination of onsite meetings, entering dockets for Legal Professionals and other administrative duties or projects as necessary. This role also presents significant potential for growth, particularly in developing your technical skills and advancing your career within our firm.
What You Bring
Your history includes a Legal Assistant Diploma or 1-2 years of administrative assistant experience, preferably within a law firm setting, or a recent graduate from a Legal Office Administration program. You have strong administrative, organizational and interpersonal skills. You are detail-oriented and are able to effectively meet deadlines, work well in a team setting, and provide an exceptional level of client service. You take initiative, are solution-oriented, and are able to prioritize work to handle conflicting deadlines. You embrace evolving technology and have strong skills in Microsoft Word and Outlook. Prior experience with other Microsoft applications and iManage or a document management system would be an asset. Finally, you are flexible to work additional hours on occasion or on short notice.
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
Salary range: $4+,000 - $52,000 annually
McMillan = You
Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People five years in a row.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is you, and you reside in or around the Vancouver area, we look forward to hearing from you. Click on the Apply Now button. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.
💡 Quick Summary
Seeking a career-building opportunity? The Document and Administrative Support Hub (DASH), Document Specialist position is now open for candidates interested in the Legal Jobs sector. This role in Vancouver offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.