Job Description
Profile insights
Here’s how the job qualifications align with your profile.
Skills
Supervising experience
Records management
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Job details
Here’s how the job details align with your profile.
Pay
$81,503 a year
Job type
Permanent
Full-time
Location
Sydney NSW
Benefits
Pulled from the full job description
Employee assistance program
Parental leave
Full job description
Sydney
Information Management/Data & Information Management Services/People Performance & Technology
Full Time/Permanent
$81,503.00 per annum plus superannuation
Caring for our city, creating a future for all
Our people are passionate about their communities and connected to their teams. They’re motivated by our genuine commitment to diversity and inclusion, and our clear, compelling plan for our global city: Sustainable Sydney 2030 – 2050 Continuing the Vision.
Be part of a purpose-led organisation with care at its core. You’ll make a difference by acting in the best interests of our communities and city. Be better together with collaborative and inclusive partnerships. Embrace possibilities and be open to new ideas and creating bold solutions.
About the role
The City of Sydney, one of Australia’s premier Councils, has an opportunity for an experienced and versatile records and information management practitioner with a positive attitude to become part our Data & Information Management Services Unit in the Document Services Team.
This position's primary responsibilities are to register and assign incoming correspondence, scan and check documents, create electronic and hard copy files as required, organise the operational aspects of the offsite file retrieval process and conduct quality audits and re-boxing projects, all within tight timeframes. The Document Officer will be expected to be across all functions of the team (including mailroom duties) to allow uninterrupted service delivery to both external and internal stakeholders. Manual handling in regard to the handling of boxes of records and mail items is required.
The successful candidate will have:
Industry recognised professional training in records and information management or equivalent experience.
Demonstrated understanding and experience of current record management principles and practices in government agencies.
Experience in using TRIM Content Manager, or an equivalent Electronic Document and Records Management System to capture and manage physical and digital records.
Demonstrated ability to learn detailed processes effectively.
Strong interpersonal skills and ability to work well with others.
Willingness to perform higher grade duties when required. Supervisor and/or training experience will be highly regarded.
This role has the option of a rostered day off each month, known as a 19-day month.
The recommended applicant must complete a pre-employment health declaration, medical assessment, criminal history check.
Applications must be submitted online by 11:59 pm, Wednesday 30 July 2026.
For more information, contact Ricarda Emanuel, Document Services manager on 02 8974 4141.
What we can offer you
You’ll work with passionate, welcoming and supportive people who care for our communities and create a future for all.
Flexible working
3 days of care and cultural leave each year for health and wellbeing activities, cultural and religious days or events of significance
Collaborative approach to flexible working
City centre head office, with many public transport options.
Professional development
Leadership and management development program
Further education program providing reimbursement of course fees, and study and exam leave
Opportunity to attend external courses and conferences
Long service and employee recognition awards
Employee assistance program offering free, confidential counselling
Supporting families
26 weeks paid parental leave and 6 weeks paid partner leave
Paid and unpaid adoption and long-term fostering leave
Paid superannuation for up to 52 weeks of parental leave
Part-time and job-sharing options available
Supportive return-to-work environment
Inclusive culture
Recognised as an Inclusive Employer by the Diversity Council of Australia
Active employee networks including City Women, City Pride, DiverseCity and Aboriginal and Torres Strait Islander network
Recognised family inclusive workplace
Veteran employment supporter
How to apply
We welcome candidates from all backgrounds in a workplace as diverse as our communities. We’re passionate about gender balance, with an executive team two-thirds female and half of leadership roles held by women.
All applicants, including Aboriginal and Torres Strait Islander peoples, people with disability, veterans and people of diverse sexualities and genders, are encouraged to join us.
We’re a disability confident recruiter. If you identify as a person with disability and require support for your application or the recruitment process, contact us at recruitment@cityofsydney.nsw.gov.au or 02 9265 9333.
We're improving our website accessibility. If you experience any issues, contact us for an alternate format.
Here’s how the job qualifications align with your profile.
Skills
Supervising experience
Records management
Do you have experience in Supervising experience?
Job details
Here’s how the job details align with your profile.
Pay
$81,503 a year
Job type
Permanent
Full-time
Location
Sydney NSW
Benefits
Pulled from the full job description
Employee assistance program
Parental leave
Full job description
Sydney
Information Management/Data & Information Management Services/People Performance & Technology
Full Time/Permanent
$81,503.00 per annum plus superannuation
Caring for our city, creating a future for all
Our people are passionate about their communities and connected to their teams. They’re motivated by our genuine commitment to diversity and inclusion, and our clear, compelling plan for our global city: Sustainable Sydney 2030 – 2050 Continuing the Vision.
Be part of a purpose-led organisation with care at its core. You’ll make a difference by acting in the best interests of our communities and city. Be better together with collaborative and inclusive partnerships. Embrace possibilities and be open to new ideas and creating bold solutions.
About the role
The City of Sydney, one of Australia’s premier Councils, has an opportunity for an experienced and versatile records and information management practitioner with a positive attitude to become part our Data & Information Management Services Unit in the Document Services Team.
This position's primary responsibilities are to register and assign incoming correspondence, scan and check documents, create electronic and hard copy files as required, organise the operational aspects of the offsite file retrieval process and conduct quality audits and re-boxing projects, all within tight timeframes. The Document Officer will be expected to be across all functions of the team (including mailroom duties) to allow uninterrupted service delivery to both external and internal stakeholders. Manual handling in regard to the handling of boxes of records and mail items is required.
The successful candidate will have:
Industry recognised professional training in records and information management or equivalent experience.
Demonstrated understanding and experience of current record management principles and practices in government agencies.
Experience in using TRIM Content Manager, or an equivalent Electronic Document and Records Management System to capture and manage physical and digital records.
Demonstrated ability to learn detailed processes effectively.
Strong interpersonal skills and ability to work well with others.
Willingness to perform higher grade duties when required. Supervisor and/or training experience will be highly regarded.
This role has the option of a rostered day off each month, known as a 19-day month.
The recommended applicant must complete a pre-employment health declaration, medical assessment, criminal history check.
Applications must be submitted online by 11:59 pm, Wednesday 30 July 2026.
For more information, contact Ricarda Emanuel, Document Services manager on 02 8974 4141.
What we can offer you
You’ll work with passionate, welcoming and supportive people who care for our communities and create a future for all.
Flexible working
3 days of care and cultural leave each year for health and wellbeing activities, cultural and religious days or events of significance
Collaborative approach to flexible working
City centre head office, with many public transport options.
Professional development
Leadership and management development program
Further education program providing reimbursement of course fees, and study and exam leave
Opportunity to attend external courses and conferences
Long service and employee recognition awards
Employee assistance program offering free, confidential counselling
Supporting families
26 weeks paid parental leave and 6 weeks paid partner leave
Paid and unpaid adoption and long-term fostering leave
Paid superannuation for up to 52 weeks of parental leave
Part-time and job-sharing options available
Supportive return-to-work environment
Inclusive culture
Recognised as an Inclusive Employer by the Diversity Council of Australia
Active employee networks including City Women, City Pride, DiverseCity and Aboriginal and Torres Strait Islander network
Recognised family inclusive workplace
Veteran employment supporter
How to apply
We welcome candidates from all backgrounds in a workplace as diverse as our communities. We’re passionate about gender balance, with an executive team two-thirds female and half of leadership roles held by women.
All applicants, including Aboriginal and Torres Strait Islander peoples, people with disability, veterans and people of diverse sexualities and genders, are encouraged to join us.
We’re a disability confident recruiter. If you identify as a person with disability and require support for your application or the recruitment process, contact us at recruitment@cityofsydney.nsw.gov.au or 02 9265 9333.
We're improving our website accessibility. If you experience any issues, contact us for an alternate format.
💡 Quick Summary
Seeking a career-building opportunity? The Document Officer position is now open for candidates interested in the Legal Jobs sector. This role in Sydney offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Legal Jobs is a plus.
