Job Description
Hiring Department
External and Donor Relations
Job Description
Join our dynamic team and make a meaningful impact. Reporting directly to the Assistant Vice Chancellor for External and Donor Relations, the Donor Relations & Events Manager will be responsible for the organized and creative planning, development, and execution of donor experiences and executive level events that successfully promote and advance the positive image and reputation of the University and its mission. Housed in the University’s Division of Advancement, the Manager will plan and execute the logistics for development and engagement events of varying sophistication, complexity, and scope. These activities range from discrete, program-specific functions to large-scale, highly complex programs for the University.
Primary Responsibilities Include
• Organizes, manages, and coordinates the production and execution of events to support the goals and objectives of the University Division of Advancement and Office of the Chancellor, inclusive of event planning, pre-event interactions, donor and vendor relations, on-site details, event program and preparation, and post-event follow-up.
• Maintains accurate data and records; completes all pre and post-event reporting in a timely and accurate manner seeking opportunities for continuous improvement.
• Collaborates with Advancement partners to develop data-driven invitation lists and event messaging materials and language.
• In collaboration with the Assistant Vice Chancellor, External & Donor Relations and colleagues, coordinates and executes high impact donor stewardship and recognition events, activities, and unique touch points for UMSL’s donor giving societies as well as deliverables for funded naming opportunities.
• Develops and manages production timelines and other documents, drafts briefings for campus partners.
• Manages budget, assesses financial implications, and effectively negotiates cost containment strategies and vendor relationships as necessary.
• Supports University signature events such as groundbreakings, ribbon-cuttings, and other stewardship engagement activities.
• Interacts with all internal and external constituents including staff, contractors, vendors, faculty, students, alumni, donors, and guests, professionally. Serves as an enthusiastic team member and leads by example.
• Mentors Student Ambassadors on event administrative/production tasks and constituent relations ensuring accuracy of information, and positive outcomes.
• Serves as an active and enthusiastic partner to all advancement functions and campus colleagues to foster strategic, effective, and collaborative efforts that are informed through research of best practices and constituent feedback.
• Applies operational business practices to assist completion of work by others.
• Sets event annual goals and metrics, event-specific objectives, and project plans, and uses judgement to ensure stakeholder expectations and outcomes are achieved.
• Coordinates resources and sets daily priorities to meet operational objectives.
• Performs additional duties as assigned.
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.
Shift
Monday - Friday; 8AM - 5PM
40 hours/week to include some evening or weekend activity as needed for event schedule.
Minimum Qualifications
A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
• Bachelor’s degree; preferred degrees in events, hospitality, public relations, public administration, communications, or related field.
• 3-5 years of work experience to include events management and/or donor stewardship experience.
• Working knowledge of development and engagement principles.
• Expert computer skills needed.
• Ability to balance multiple concurrent priorities and work effectively in a large, complex institutional setting.
• High level of customer service skills, including demonstrated ability to understand and address the unique needs of a wide variety of audiences.
• Outstanding attention to detail and commitment to quality.
• Excellent interpersonal skills, including verbal, written and organizational skills.
• Ability to work independently and as part of a team.
• Ability to lift 25 lbs. and occasionally work on feet for periods of time.
Anticipated Hiring Range
Pay commensurate with education and experience.
Hiring Range: $55,000 - $70,000 Annual
Grade: GGS-+E
University Title: Manager Event Service
Application Materials
Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.
Other Information
https://www.umsl.edu/proud/index.html
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.
Values Commitment
We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, ****** orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-XXXXXX.
To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu
External and Donor Relations
Job Description
Join our dynamic team and make a meaningful impact. Reporting directly to the Assistant Vice Chancellor for External and Donor Relations, the Donor Relations & Events Manager will be responsible for the organized and creative planning, development, and execution of donor experiences and executive level events that successfully promote and advance the positive image and reputation of the University and its mission. Housed in the University’s Division of Advancement, the Manager will plan and execute the logistics for development and engagement events of varying sophistication, complexity, and scope. These activities range from discrete, program-specific functions to large-scale, highly complex programs for the University.
Primary Responsibilities Include
• Organizes, manages, and coordinates the production and execution of events to support the goals and objectives of the University Division of Advancement and Office of the Chancellor, inclusive of event planning, pre-event interactions, donor and vendor relations, on-site details, event program and preparation, and post-event follow-up.
• Maintains accurate data and records; completes all pre and post-event reporting in a timely and accurate manner seeking opportunities for continuous improvement.
• Collaborates with Advancement partners to develop data-driven invitation lists and event messaging materials and language.
• In collaboration with the Assistant Vice Chancellor, External & Donor Relations and colleagues, coordinates and executes high impact donor stewardship and recognition events, activities, and unique touch points for UMSL’s donor giving societies as well as deliverables for funded naming opportunities.
• Develops and manages production timelines and other documents, drafts briefings for campus partners.
• Manages budget, assesses financial implications, and effectively negotiates cost containment strategies and vendor relationships as necessary.
• Supports University signature events such as groundbreakings, ribbon-cuttings, and other stewardship engagement activities.
• Interacts with all internal and external constituents including staff, contractors, vendors, faculty, students, alumni, donors, and guests, professionally. Serves as an enthusiastic team member and leads by example.
• Mentors Student Ambassadors on event administrative/production tasks and constituent relations ensuring accuracy of information, and positive outcomes.
• Serves as an active and enthusiastic partner to all advancement functions and campus colleagues to foster strategic, effective, and collaborative efforts that are informed through research of best practices and constituent feedback.
• Applies operational business practices to assist completion of work by others.
• Sets event annual goals and metrics, event-specific objectives, and project plans, and uses judgement to ensure stakeholder expectations and outcomes are achieved.
• Coordinates resources and sets daily priorities to meet operational objectives.
• Performs additional duties as assigned.
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.
Shift
Monday - Friday; 8AM - 5PM
40 hours/week to include some evening or weekend activity as needed for event schedule.
Minimum Qualifications
A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
• Bachelor’s degree; preferred degrees in events, hospitality, public relations, public administration, communications, or related field.
• 3-5 years of work experience to include events management and/or donor stewardship experience.
• Working knowledge of development and engagement principles.
• Expert computer skills needed.
• Ability to balance multiple concurrent priorities and work effectively in a large, complex institutional setting.
• High level of customer service skills, including demonstrated ability to understand and address the unique needs of a wide variety of audiences.
• Outstanding attention to detail and commitment to quality.
• Excellent interpersonal skills, including verbal, written and organizational skills.
• Ability to work independently and as part of a team.
• Ability to lift 25 lbs. and occasionally work on feet for periods of time.
Anticipated Hiring Range
Pay commensurate with education and experience.
Hiring Range: $55,000 - $70,000 Annual
Grade: GGS-+E
University Title: Manager Event Service
Application Materials
Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.
Other Information
https://www.umsl.edu/proud/index.html
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.
Values Commitment
We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, ****** orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-XXXXXX.
To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu
💡 Quick Summary
Seeking a career-building opportunity? The Donor Relations and Events Manager position is now open for candidates interested in the Event Management Jobs sector. This role in Lake Saint Louis offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
