Job Description
Location: Canberra, ACT
Salary Range: $131,960 - $144,908 + Attractive Superannuation
This vacancy has been identified to participate in VetPaths
The Executive Officer (EO) is a key position within Chief Health Officer (CHO) Division and is the primary interface and generally the first point of contact between stakeholders and CHO senior executive staff. The EO provides high level administrative support to CHO and other executive staff within the Division.
The CHO Division provides health leadership to the Department of Veterans’ Affairs. The Division works collaboratively with business areas to contribute clinical expertise across health and wellbeing policy, research, programs and services. The CHO Division is responsible for all clinical advisers who provide advice within DVA under a clinical governance framework. The CHO Division is comprised of the Health and Compensation Branches.
The Health Branch provides expert clinical leadership on health treatment and is responsible for ensuring that DVA health benefits and services are informed by clinical best practice.
The Compensation Branch is focussed on providing timely, accurate and evidence-based medical advice to assist quality decision making during the assessment and processing of claims.
DUTIES
As an EL1 you will be required to
Managing the workflow of the CHO office ensuring all matters are tasked and responded to in a timely manner and to a high standard.
Managing the CHO Division Coordination inbox this includes facilitating and monitoring the timely flow of correspondence including compliance with meeting required due dates in close coordination with Executive Assistants and other direct reports to CHO.
Preparing quality documentation which includes drafting correspondence to support the CHO strategic and day-to-day responsibilities and activities including Senate Estimate briefs, operational documents for governance committees and material for senior executives, as required.
Providing administrative and coordination support for internal and external meetings including developing meeting agendas, writing minutes, and distributing key documents to meeting attendees in collaboration with CHO Executive Assistant.
Developing and administering appropriate office systems and processes to ensure the efficient and effective operation of the office, whilst identifying any opportunities for improvement.
Providing procedural advice on Departmental issues in managing executive function of CHO Office.
Managing relationships across the department, with external organisations and other government agencies and departments to ensure effective support to the CHO and SES staff.
Mentoring and supervising Executive Assistants within CHO division.
DESIRABLE REQUIREMENTS
Degree qualification in a relevant discipline with several years of related experience, or an equivalent combination of relevant experience is highly desirable.
ELIGIBILITY
Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).
Any successful candidate external to DVA offered employment will be required to undergo a pre-engagement screening check, even if they have a security clearance. The screening check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements.
Any successful candidate will also be required to obtain and/or maintain, a baseline Vetting (AGSVA) security clearance as a minimum.
NOTES
This recruitment process may be used to fill ongoing and/or non-ongoing position/s. For more information about the role, please see the .
A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.
Successful applicants engaged into the APS will be subject to a probation period.
We welcome people with diverse skills, experiences and perspectives. DVA is committed to building a workforce that reflects the community we serve and encourages applications from:
Veterans and former Australian Defence Force members, whose skills and experience are highly valued across the APS
Aboriginal and Torres Strait Islander peoples
People with disability
People who identify as LGBTQIA+
People from culturally and linguistically diverse backgrounds
We are a Veteran Employer of Choice! This means you benefit from a workplace actively supporting veterans and families of veterans – one that understands and values military experience. You’re joining an organisation publicly recognised for its commitment to fostering veteran-friendly employment pathways and long-term career success.
The Australian Public Service (APS) values the unique skills, perspectives, and experiences that veterans gain during their Australian Defence Force (ADF) employment and encourage veterans to apply. Support may be available to veterans transitioning to meaningful APS careers through participation in VetPaths, which offers veterans an opportunity to participate in a six-month program offering formal learning and development, career mentoring and activities for wellness and peer support.
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme, you will be invited to participate in further assessment activities for the vacancy if you choose to opt-in to the scheme, declare you have a disability and meet the minimum requirements for the vacancy. All requests for reasonable adjustments will be considered and managed in consultation with you.
The is available below..
.
Salary Range: $131,960 - $144,908 + Attractive Superannuation
This vacancy has been identified to participate in VetPaths
The Executive Officer (EO) is a key position within Chief Health Officer (CHO) Division and is the primary interface and generally the first point of contact between stakeholders and CHO senior executive staff. The EO provides high level administrative support to CHO and other executive staff within the Division.
The CHO Division provides health leadership to the Department of Veterans’ Affairs. The Division works collaboratively with business areas to contribute clinical expertise across health and wellbeing policy, research, programs and services. The CHO Division is responsible for all clinical advisers who provide advice within DVA under a clinical governance framework. The CHO Division is comprised of the Health and Compensation Branches.
The Health Branch provides expert clinical leadership on health treatment and is responsible for ensuring that DVA health benefits and services are informed by clinical best practice.
The Compensation Branch is focussed on providing timely, accurate and evidence-based medical advice to assist quality decision making during the assessment and processing of claims.
DUTIES
As an EL1 you will be required to
Managing the workflow of the CHO office ensuring all matters are tasked and responded to in a timely manner and to a high standard.
Managing the CHO Division Coordination inbox this includes facilitating and monitoring the timely flow of correspondence including compliance with meeting required due dates in close coordination with Executive Assistants and other direct reports to CHO.
Preparing quality documentation which includes drafting correspondence to support the CHO strategic and day-to-day responsibilities and activities including Senate Estimate briefs, operational documents for governance committees and material for senior executives, as required.
Providing administrative and coordination support for internal and external meetings including developing meeting agendas, writing minutes, and distributing key documents to meeting attendees in collaboration with CHO Executive Assistant.
Developing and administering appropriate office systems and processes to ensure the efficient and effective operation of the office, whilst identifying any opportunities for improvement.
Providing procedural advice on Departmental issues in managing executive function of CHO Office.
Managing relationships across the department, with external organisations and other government agencies and departments to ensure effective support to the CHO and SES staff.
Mentoring and supervising Executive Assistants within CHO division.
DESIRABLE REQUIREMENTS
Degree qualification in a relevant discipline with several years of related experience, or an equivalent combination of relevant experience is highly desirable.
ELIGIBILITY
Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS).
Any successful candidate external to DVA offered employment will be required to undergo a pre-engagement screening check, even if they have a security clearance. The screening check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements.
Any successful candidate will also be required to obtain and/or maintain, a baseline Vetting (AGSVA) security clearance as a minimum.
NOTES
This recruitment process may be used to fill ongoing and/or non-ongoing position/s. For more information about the role, please see the .
A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months.
Successful applicants engaged into the APS will be subject to a probation period.
We welcome people with diverse skills, experiences and perspectives. DVA is committed to building a workforce that reflects the community we serve and encourages applications from:
Veterans and former Australian Defence Force members, whose skills and experience are highly valued across the APS
Aboriginal and Torres Strait Islander peoples
People with disability
People who identify as LGBTQIA+
People from culturally and linguistically diverse backgrounds
We are a Veteran Employer of Choice! This means you benefit from a workplace actively supporting veterans and families of veterans – one that understands and values military experience. You’re joining an organisation publicly recognised for its commitment to fostering veteran-friendly employment pathways and long-term career success.
The Australian Public Service (APS) values the unique skills, perspectives, and experiences that veterans gain during their Australian Defence Force (ADF) employment and encourage veterans to apply. Support may be available to veterans transitioning to meaningful APS careers through participation in VetPaths, which offers veterans an opportunity to participate in a six-month program offering formal learning and development, career mentoring and activities for wellness and peer support.
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme, you will be invited to participate in further assessment activities for the vacancy if you choose to opt-in to the scheme, declare you have a disability and meet the minimum requirements for the vacancy. All requests for reasonable adjustments will be considered and managed in consultation with you.
The is available below..
.
💡 Quick Summary
Seeking a career-building opportunity? The EL 1 Executive Officer to Chief Health Officer position is now open for candidates interested in the Office Assistant Jobs sector. This role in Canberra offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Office Assistant Jobs is a plus.
