Job Description
Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1523451
Location Profile
Essendon Keilor College is a multi-Campus College and is located in a pleasant environment close to the airport and the city in the western suburbs of Melbourne. There are many sporting and cultural facilities within the area and an excellent public transport system. The city is only 20 minutes away by train.
The Essendon Keilor College philosophy is centred around the rights and responsibilities of students and staff to work in a stimulating and innovative learning, environment focussed on a curriculum program that is forward looking and responsive to the contemporary world.
Students are supported and encouraged to reach their full social, emotional, and educational potential. They are expected to be fully focussed on their learning program, to respect the rights of others and to participate actively in a broad range of college curriculum programs and extra-curricular activities. The College recognises and rewards outstanding student performance, endeavours to build a strong connection with students through sport and performing arts programs, promotes student leadership and encourages positive student teacher relationships.
The College provides a coherent, challenging, and engaging curriculum to a broad range of students from diverse cultural backgrounds. The College has a strong commitment to the surrounding educational community and participates in innovative programs involving students and teachers in primary and secondary schools in the local area.
Selection Criteria
SC1 Demonstrated capacity to perform duties that assist with the daily running of the school, including demonstrating high level competency and qualities of initiative, organisation, commitment, punctuality and flexibility.
SC2 Demonstrated capacity to work and collaborate with others in a team environment and also have the ability to work independently.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise to utilize other information technology applications relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 Possess the knowledge, expertise or capacity to use daily organiser software.
Role
Hours for this position are 7.30AM - 3.36 PM Monday to Friday
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
Provide administrative support to external service providers as required.
Manage the processing of student admissions, registrations, enrolments and transfers.
Provide required level of administrative support for school events, functions and projects.
Implement induction programs for new staff, volunteers and other workers to the school.
ADMINISTRATION
Provide routine clerical or other administrative support responsibilities including general telephone, front office
enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and
initial processing of standard paperwork
Undertake duties that might include enrolments, purchasing, accounts, keys, attendance, filing, receipting
payments, copying and secretarial work, CASES Administration and Finance, Compass, AIMS
Maintain, enter and retrieve data from the schools IT systems, such as CASES21 and Compass, including
computerised student, staff and school records
Maintain and update office records, enrolment data, diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according
to school procedures (e.g. form letters, newsletters)
Coordinate the delivery of administrative services within the school
In consultation with the Principal and Business Manager, determine and manage work priorities within the
school office
Develop and implement strategies to ensure effective administration procedures
Coordinate the implementation of requisitioning, purchasing and issuing procedures
Manage client reception and office operations
Liaise with school staff in regard to support requirements
Supports the first aid facilities and assists in delivering first aid to students
Displaying confidentiality, tact, reliability and sensitivity to all staff, students, families, and visitors to the school
Communicating effectively and displaying a high level of interpersonal skills to function as an effective team
member
DAILY ORGANISER
Manage daily organisation and scheduling of replacement casual relief teachers, liaising with service
providers as required.
Liaise with all relevant school personnel including the Principal, Assistant Principals and the Business
Manager, in all matters relating to the daily organisation.
Allocate replacement classes to staff as required in accordance with the VGSA
Engage casual relief teachers as required and allocate their daily workload. Induct new CRTs to the College.
Maintain accurate records of staff absences, allotted replacement classes and CRTs for audit purposes.
Prepare alternative timetables or events on Compass as necessary to support the Daily Organiser function.
Undertake professional learning and training relevant to the role (Daily Organisation, Compass, Staff induction,
Employment conditions).
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
Essendon Keilor College is a Multi Campus College, and some inter campus travel may be required.
A valid Working with Children Check is required for this position.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Applications close Wednesday 15 April 2026 at 11.59pm
Posted
2 April 2026
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Melbourne - Northern suburbs
Reference: 1523451
Location Profile
Essendon Keilor College is a multi-Campus College and is located in a pleasant environment close to the airport and the city in the western suburbs of Melbourne. There are many sporting and cultural facilities within the area and an excellent public transport system. The city is only 20 minutes away by train.
The Essendon Keilor College philosophy is centred around the rights and responsibilities of students and staff to work in a stimulating and innovative learning, environment focussed on a curriculum program that is forward looking and responsive to the contemporary world.
Students are supported and encouraged to reach their full social, emotional, and educational potential. They are expected to be fully focussed on their learning program, to respect the rights of others and to participate actively in a broad range of college curriculum programs and extra-curricular activities. The College recognises and rewards outstanding student performance, endeavours to build a strong connection with students through sport and performing arts programs, promotes student leadership and encourages positive student teacher relationships.
The College provides a coherent, challenging, and engaging curriculum to a broad range of students from diverse cultural backgrounds. The College has a strong commitment to the surrounding educational community and participates in innovative programs involving students and teachers in primary and secondary schools in the local area.
Selection Criteria
SC1 Demonstrated capacity to perform duties that assist with the daily running of the school, including demonstrating high level competency and qualities of initiative, organisation, commitment, punctuality and flexibility.
SC2 Demonstrated capacity to work and collaborate with others in a team environment and also have the ability to work independently.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise to utilize other information technology applications relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 Possess the knowledge, expertise or capacity to use daily organiser software.
Role
Hours for this position are 7.30AM - 3.36 PM Monday to Friday
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
Provide administrative support to external service providers as required.
Manage the processing of student admissions, registrations, enrolments and transfers.
Provide required level of administrative support for school events, functions and projects.
Implement induction programs for new staff, volunteers and other workers to the school.
ADMINISTRATION
Provide routine clerical or other administrative support responsibilities including general telephone, front office
enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and
initial processing of standard paperwork
Undertake duties that might include enrolments, purchasing, accounts, keys, attendance, filing, receipting
payments, copying and secretarial work, CASES Administration and Finance, Compass, AIMS
Maintain, enter and retrieve data from the schools IT systems, such as CASES21 and Compass, including
computerised student, staff and school records
Maintain and update office records, enrolment data, diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according
to school procedures (e.g. form letters, newsletters)
Coordinate the delivery of administrative services within the school
In consultation with the Principal and Business Manager, determine and manage work priorities within the
school office
Develop and implement strategies to ensure effective administration procedures
Coordinate the implementation of requisitioning, purchasing and issuing procedures
Manage client reception and office operations
Liaise with school staff in regard to support requirements
Supports the first aid facilities and assists in delivering first aid to students
Displaying confidentiality, tact, reliability and sensitivity to all staff, students, families, and visitors to the school
Communicating effectively and displaying a high level of interpersonal skills to function as an effective team
member
DAILY ORGANISER
Manage daily organisation and scheduling of replacement casual relief teachers, liaising with service
providers as required.
Liaise with all relevant school personnel including the Principal, Assistant Principals and the Business
Manager, in all matters relating to the daily organisation.
Allocate replacement classes to staff as required in accordance with the VGSA
Engage casual relief teachers as required and allocate their daily workload. Induct new CRTs to the College.
Maintain accurate records of staff absences, allotted replacement classes and CRTs for audit purposes.
Prepare alternative timetables or events on Compass as necessary to support the Daily Organiser function.
Undertake professional learning and training relevant to the role (Daily Organisation, Compass, Staff induction,
Employment conditions).
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
Essendon Keilor College is a Multi Campus College, and some inter campus travel may be required.
A valid Working with Children Check is required for this position.
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Applications close Wednesday 15 April 2026 at 11.59pm
Posted
2 April 2026
💡 Quick Summary
Seeking a career-building opportunity? The ES1-3 Office Manager/Daily Organisation position is now open for candidates interested in the Government Job Alert sector. This role in Melbourne offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Government Job Alert is a plus.