Event and Program Coordinator - Hybrid

Location: Milwaukee, Wisconsin

Category: Event Management Jobs

Qualifications

High School Diploma or Equivalent Required

A minimum of 1 to 2 years of relevant experience in event coordination

Ability to work nights and weekends

Able and willing to lift and move 50 lbs

Strong organizational skills with a track record of managing multiple elements of an event and deliver a seamless experience for both clients and attendees

Excellent communication and interpersonal skills

Experience in working with clients and external vendors

Ability to work effectively under pressure and adapt to shifting priorities

Creative problem-solving abilities and meticulous attention to detail

Proficiency in Microsoft Office Suite

Applicants must be currently authorized to work in the United States

Benefits

The pay range shown represents the national average pay range for this role

We offer an inclusive compensation package for all full-time salaried employees including, but not limited to, annual bonus programs, health insurance benefits, a 401k program, onsite fitness centers and employee stores, employee discounts on products and accessories, and more

Pay Range: 48,+00-73,500

Visa Sponsorship: This position is not eligible for visa sponsorship

Responsibilities

The Event & Programs Coordinator will plan, book, and coordinate all park events and programming

In addition, this role will also support programming in Harley-Davidson's newly developed STEAM Lab

This is a full-time position that will be expected to work on nights & weekends per event schedule

This position reports directly to the Community Impact Manager

Responsible for coordinating events and programs, ensuring smooth operation

Manage Davidson Park calendar to ensure, rentals, events, programming and park maintenance do not conflict

Track all rental requests

Serve as the main point of contact for clients and vendors, supporting the planning of their event, updating them on progress and addressing any concerns

Establish and maintain strong relationships with clients and vendors,

Help support HDF owned community events at Davidson Park

Provide regular updates and coordinate with internal teams (Marketing, Facilities, Security, etc.) and external vendors to ensure seamless event execution and alignment on event goals

Coordinate delivery and setup of supplies and equipment before the event

Serve as the on-site point of contact during events at Davidson Park, coordinating and supporting setup and breakdown to ensure a seamless event from start to finish

Prepare post-event reports and gather feedback from clients or attendees

Support HDF and STEAM programming efforts in other areas as needed

Job description

Auto req ID: 27815

Title: Event and Program Coordinator - Hybrid

Job Function: Human Resources

Location: JUNEAU

Company: Harley-Davidson Motor Company

Full or Part-Time: Full Time

Shift: SHIFT1

At Harley-Davidson, we are building more than machines. It’s our passion and commitment to continue the evolution of this storied brand, and heighten the desirability of the Harley-Davidson experience. To keep building our legend and leading our industry through innovation, evolution, and emotion we need the best and brightest talent. We stand for the timeless pursuit of adventure. Freedom for the soul. Are you ready to join us?

Harley-Davidson Motor Company is headquartered in Milwaukee, WI, where the first H-D factory was built in 1+03 - a wooden shed in the backyard of the Davidson's family home. Our onsite and hybrid Milwaukee area employees work out of the Harley-Davidson Product Development Center located just outside of the city - in Wauwatosa. Join our team as a Event and Program Coordinator.

Job Summary:

HDF is committed to driving meaningful change through collaborative partnerships in our home neighborhood, the Near West Side. In June 2024, the Harley-Davidson Foundation (HDF) opened Davidson Park, a 4.6-acre community park at Harley-Davidson’s Juneau Avenue headquarters. Davidson Park strives to achieve our mission by being a unique urban green space to be utilized for mixed public and private events, unique experiences and daily enjoyment.

The Event & Programs Coordinator will plan, book, and coordinate all park events and programming. In addition, this role will also support programming in Harley-Davidson's newly developed STEAM Lab. This is a full-time position that will be expected to work on nights & weekends per event schedule. This position reports directly to the Community Impact Manager.

Job Responsibilities

• Responsible for coordinating events and programs, ensuring smooth operation

• Manage Davidson Park calendar to ensure, rentals, events, programming and park maintenance do not conflict

• Track all rental requests

• Serve as the main point of contact for clients and vendors, supporting the planning of their event, updating them on progress and addressing any concerns

• Establish and maintain strong relationships with clients and vendors,

• Help support HDF owned community events at Davidson Park

• Provide regular updates and coordinate with internal teams (Marketing, Facilities, Security, etc.) and external vendors to ensure seamless event execution and alignment on event goals

• Coordinate delivery and setup of supplies and equipment before the event

• Serve as the on-site point of contact during events at Davidson Park, coordinating and supporting setup and breakdown to ensure a seamless event from start to finish

• Prepare post-event reports and gather feedback from clients or attendees

• Support HDF and STEAM programming efforts in other areas as needed

Education Requirements:

• High School Diploma or Equivalent Required

Education Specifications

• Degree in Marketing, Event Management, Business Administration, or a related field preferred.

Experience Requirements

• A minimum of 1 to 2 years of relevant experience in event coordination

• Ability to work nights and weekends

• Able and willing to lift and move 50 lbs.

• Strong organizational skills with a track record of managing multiple elements of an event and deliver a seamless experience for both clients and attendees.

• Excellent communication and interpersonal skills.

• Experience in working with clients and external vendors.

• Ability to work effectively under pressure and adapt to shifting priorities.

• Creative problem-solving abilities and meticulous attention to detail.

• Proficiency in Microsoft Office Suite.

Harley-Davidson is an equal opportunity employer that continues to build a culture of inclusion, belonging and equity through our commitment to attracting and retaining diverse talent from all backgrounds, without regard to race, color, religion, sex, ****** orientation, national origin, gender identity, age, disability, veteran status or any other characteristic protected by law. We believe in fairness and providing a level playing field for all. We foster a culture that thrives on diverse perspectives and contributions to ignite the creativity and innovation to fuel our business and enhance the employee and customer experience.

The pay range shown represents the national average pay range for this role. Your pay may be more or less than the stated range and is dependent on your geographic location and level of experience.

Applicants must be currently authorized to work in the United States.

Direct Reports: No

Travel Required: 0 - 10%

Pay Range: 48,+00-73,500

Visa Sponsorship: This position is not eligible for visa sponsorship

Relocation: This position is not eligible for relocation assistance

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