Job Description
Event Coordinator
Haileybury welcomes applications for the role of Event Coordinator to join our Marketing team. This is a full-time, fixed-term (1.0 FTE) maternity leave cover, commencing 30 March 2026.
This role offers an exciting opportunity for a proactive, highly organised professional to contribute meaningfully to the delivery of Haileybury’s 2026 events program, with a strong focus on execution, project management and stakeholder engagement. Working within a high-performing team, the successful candidate will take ownership of delivery, build trusted relationships and contribute to high-quality events that reflect Haileybury’s values and brand.
Key Responsibilities
As the Event Coordinator, you will:
Coordinate venues, suppliers and logistics for Haileybury internal and external events, including signature and beneficiary events.
Manage Haileybury Pangea online and in-person events and coordinate Haileybury Rendall School regional shows.
Provide on-the-day operational and logistical coordination, liaising with suppliers, volunteers, attendees, media, staff, guests, parents and students.
Prepare event documentation including run sheets, rosters, presentations, risk assessments and speaking notes.
Liaise and negotiate with stakeholders and suppliers, including catering, entertainment, theming, sponsors and guest speakers.
Ensure compliance with Haileybury brand guidelines and maintain brand integrity across all events.
Develop and manage event budgets in line with fiscal requirements, supporting the Brand Manager as required.
Respond to stakeholder enquiries in a timely and professional manner.
Conduct post-event analysis and reporting within agreed timeframes.
This role will require flexibility with occasional after-hours work as required by event schedules.
About You
At Haileybury we are seeking exceptional people. We are looking for a team player who brings the following skills and experience:
Minimum 2+ years’ experience in a similar role.
Highly developed interpersonal and communication skills, both written and verbal.
Ability to coordinate multiple suppliers and tasks to meet deadlines.
Tech savvy with the ability to utilise project management software to manage multiple projects at any given time.
Capacity to engage constructively and respectfully with individuals of diverse backgrounds and ability to achieve high quality outcomes.
Ability to form a rapport with staff and build collaborative working relationships.
Strong verbal, written and inter-personal communication skills.
Time-management skills.
Why work for us?
Competitive salary, with further career development and opportunities.
Ongoing professional and personal development.
Excellent on-site facilities, grounds and working environment.
Supportive, hybrid and flexible work options.
Employee leave benefits such as paid parental leave and additional personal leave.
Employee Assistance Program (EAP).
Various financial benefits to employees through discount partnership programs and salary packaging options.
Want to find out more?
To apply, please click on the “Apply Now” button to be directed to our online recruitment portal. Please note we do not accept emailed applications.
Application close: (10.00 am) Monday, 23 February 2026.
Interviews may be conducted prior to the application closing date.
Successful applicants must have the right to work in Australia and either hold, or be willing to obtain, a current National Police Check and an Employee Working With Children Check prior to commencement.
Haileybury is committed to the protection of children and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening and adhere at all times to the schools’ Child Safety and Wellbeing Policy, (https://www.haileybury.com.au/policies).
Haileybury is an equal opportunity employer. We celebrate diversity and create an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.
Haileybury welcomes applications for the role of Event Coordinator to join our Marketing team. This is a full-time, fixed-term (1.0 FTE) maternity leave cover, commencing 30 March 2026.
This role offers an exciting opportunity for a proactive, highly organised professional to contribute meaningfully to the delivery of Haileybury’s 2026 events program, with a strong focus on execution, project management and stakeholder engagement. Working within a high-performing team, the successful candidate will take ownership of delivery, build trusted relationships and contribute to high-quality events that reflect Haileybury’s values and brand.
Key Responsibilities
As the Event Coordinator, you will:
Coordinate venues, suppliers and logistics for Haileybury internal and external events, including signature and beneficiary events.
Manage Haileybury Pangea online and in-person events and coordinate Haileybury Rendall School regional shows.
Provide on-the-day operational and logistical coordination, liaising with suppliers, volunteers, attendees, media, staff, guests, parents and students.
Prepare event documentation including run sheets, rosters, presentations, risk assessments and speaking notes.
Liaise and negotiate with stakeholders and suppliers, including catering, entertainment, theming, sponsors and guest speakers.
Ensure compliance with Haileybury brand guidelines and maintain brand integrity across all events.
Develop and manage event budgets in line with fiscal requirements, supporting the Brand Manager as required.
Respond to stakeholder enquiries in a timely and professional manner.
Conduct post-event analysis and reporting within agreed timeframes.
This role will require flexibility with occasional after-hours work as required by event schedules.
About You
At Haileybury we are seeking exceptional people. We are looking for a team player who brings the following skills and experience:
Minimum 2+ years’ experience in a similar role.
Highly developed interpersonal and communication skills, both written and verbal.
Ability to coordinate multiple suppliers and tasks to meet deadlines.
Tech savvy with the ability to utilise project management software to manage multiple projects at any given time.
Capacity to engage constructively and respectfully with individuals of diverse backgrounds and ability to achieve high quality outcomes.
Ability to form a rapport with staff and build collaborative working relationships.
Strong verbal, written and inter-personal communication skills.
Time-management skills.
Why work for us?
Competitive salary, with further career development and opportunities.
Ongoing professional and personal development.
Excellent on-site facilities, grounds and working environment.
Supportive, hybrid and flexible work options.
Employee leave benefits such as paid parental leave and additional personal leave.
Employee Assistance Program (EAP).
Various financial benefits to employees through discount partnership programs and salary packaging options.
Want to find out more?
To apply, please click on the “Apply Now” button to be directed to our online recruitment portal. Please note we do not accept emailed applications.
Application close: (10.00 am) Monday, 23 February 2026.
Interviews may be conducted prior to the application closing date.
Successful applicants must have the right to work in Australia and either hold, or be willing to obtain, a current National Police Check and an Employee Working With Children Check prior to commencement.
Haileybury is committed to the protection of children and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening and adhere at all times to the schools’ Child Safety and Wellbeing Policy, (https://www.haileybury.com.au/policies).
Haileybury is an equal opportunity employer. We celebrate diversity and create an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.
💡 Quick Summary
Seeking a career-building opportunity? The Event Coordinator position is now open for candidates interested in the Event Management Jobs sector. This role in Keysborough offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
