Event coordinator

The Programs and Events Coordinator (PEC) will assist with the planning and implementation of programming and events for a public park / open space within Ivy Station, a transient-oriented mixed-use development.

Ivy Station, with its signature public park at its center, hosts onsite amenities such as games and an outdoor reading room, and regularly scheduled programs including fitness classes, arts and crafts, kids story time, live music, movie nights, and a monthly night market.

Programming is free, open to the public, and is curated to appeal to the project’s residents, hotel guests, office workers, and retail patrons, as well as to the broader Culver City and Los Angeles communities.

This role will be 100% on-site (not remote).

Responsibilities

Coordinate programs under the direction of the Programming and Events Manager (PEM) and execute them on a schedule to be established in conjunction with the PEM.

Work schedule is based around the programming schedule, may vary month-to-month, includes periodic evening events, and will include at least one weekend workday per 5-day, 40-hour work week.
• Provide administrative support to the PEM, including setting up event listings, procuring event permits, event coordination and vendor / partner outreach, managing mailing list, designing flyers and graphics, organizing files, records, and supplies, and other administrative duties as assigned.
• Maintain positive relationships with the vendors and partners critical to the success of programming.
• Collect and organize data related to programming.
• Research and suggest new programming ideas and partners.
• Set up, staff, and break down events and act as the point person on events as assigned.
• When in the park, greet and interact with guests.
• Must be able to physically work outdoors in a variety of weather conditions, set up and breakdown events and programs, and staff park programs outside of regular business hours, including evenings and weekends.

Qualifications

Qualifications or Desired Skills / Experience :
• Event production or coordination experience.
• Strong oral and written communication.
• Hospitality-minded, values the guest experience.
• Proficiency in Microsoft Word, Excel, Google Workspace, Dropbox.
• Comfortable working on a small team and shifting between priorities and various types of work, including administrative, creative, and event production tasks.
• Content creation, photography, video, writing, graphic design, or social media experience is a plus.

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Last updated : 2024-0+-15

United States
California
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