Event Coordinator

Company Description "Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities. By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS" Job Description What you will be doing: • Facilitating Menu Tastings and Site Inspections as needed • Effectively responding to general inquiries on the telephone and in person, and directing them appropriately. • Work closely with Director to ensure that a comprehensive knowledge of client files exists in order to respond to client questions and needs. • Provide key departments with information on upcoming events on a daily basis. • Conduct site inspections: rooms, conference space and F&B outlets as requested. • Overseeing clients while in-house, ensuring their events go as they expect and anticipating their needs. • Run Sales & Catering reports and ensure the system and function diary is current and up to date. • Assist in organization of in-house functions and Client events. • Administrative duties such as preparing contracts, keep up to date on client payment schedules, liaising with EMM for guest room blocks, client email communication, printing of menus, preparation of VIP Amenity Forms, and the creation of purchase orders. • Assisting with other Department Managers as directed • Assist with onsite activations and Events as needed • Coordination of various components of hotel events & activations, launches, special events (i.e. invitations, RSVP management and ticketing systems) • Coordinate project management systems, ensuring cross-functional teams are working cohesively. • General administrative duties such as travel arrangements, vendor and partner reservations and invoice processing. • Prepare post-event & activation wrap reports, meeting notes and circulate in a timely manner. • Performs any and all other tasks which are assigned by management. • Upholds the highest standard of internal and external customer service at all times. Qualifications Your skills and experience include: • Minimum 1- 2 years of Hospitality experience in similar field is required. • Proven ability to plan and organize events effectively, with an acute sense on detail. • Ability to manage several tasks simultaneously using strong time management and prioritization skills. • Ability to make high quality guest decisions and to perform under pressure. • Professional appearance and demeanour. • Excellent communication and interpersonal skills, both written and verbal. • Must be able to work independently and maintain a positive attitude within a very busy environment. • Hospitality diploma or degree an asset. Additional Information Our commitment to Diversity & Inclusion: We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.