Job Description : Event Coordinator

Position Title : Event Coordinator

Location : Remote

About Us : At Britts Imperial Education Group UAE, we value creativity, collaboration and innovation and look forward to welcoming a new team member on board.

The BIG Academy offers International Certification and Higher Education programs that have migration pathways for Partnered Universities in the US, Middle East , France, and Australia for our students.

BIG Education has multiple campuses across Middle East, Europe & USA which will foster opportunities for our employees to work.

Please refer below to our campus websites across multiple geographies :

https : / / brittsimperial.com /

https : / / www.thebigacademy.com /

https : / / nortwest.edu.au /

https : / / namedubai.ac.ae /

https : / / americanimperialuniversity.com /

https : / / www.actb.com.au /

Position Summary :

The Event Coordinator is responsible for planning, organizing, and executing a variety of university events, including academic, cultural, recreational, and social activities.

This role requires a high level of organization, excellent communication skills, and the ability to work collaboratively with various university departments, students, and external vendors to ensure successful event execution.

Key Responsibilities :

1. Event Planning and Coordination :
• Develop, plan, and coordinate events from concept to completion, ensuring they align with the university's mission and objectives.
• Collaborate with university departments, student organizations, and external partners to identify event requirements and goals.
• Create detailed event plans, timelines, and budgets, and manage resources efficiently.

2. Budget Management :
• Prepare and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Negotiate contracts with vendors, suppliers, and venues to secure the best possible rates and services.

3. Logistics and Operations :
• Coordinate logistics, including venue selection, catering, transportation, audiovisual equipment, and event setup and breakdown.
• Ensure all necessary permits, licenses, and insurance are obtained for events.
• Oversee event registration, attendee tracking, and on-site event management.

4. Marketing and Promotion :
• Develop and implement marketing strategies to promote events through various channels, including social media, university websites, email newsletters, and print materials.
• Design and distribute promotional materials to attract attendees and increase event visibility.

5. Stakeholder Engagement :
• Build and maintain positive relationships with internal and external stakeholders, including faculty, staff, students, alumni, and community partners.
• Act as the main point of contact for all event-related inquiries and communications.

6. Evaluation and Reporting :
• Conduct post-event evaluations to assess success and areas for improvement.
• Prepare and present detailed event reports, including attendance metrics, financial performance, and participant feedback.

7. Compliance and Safety :
• Ensure all events comply with university policies, procedures, and safety regulations.
• Implement risk management strategies to ensure the safety and security of event participants.

Qualifications :
• Education : Bachelor’s degree in Event Management, Hospitality, Public Relations, or a related field.
• Experience : Minimum of 2-3 years of experience in event planning, coordination, or a related role. Experience in a university or academic setting is preferred.
• Skills :
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and work under pressure.
• Proficiency in Microsoft Office Suite and event management software.
• Creative problem-solving abilities and attention to detail.
• Other : Flexibility to work evenings, weekends, and holidays as required by event schedules.