Job Description
Job Title: Events Coordinator (137784+) (Part- Time)
Location: Stanford, CA +4305
Duration:5+ Months
Qualifications:
• Description:
The Stanford CME Event Coordinator is responsible for the end-to-end planning and execution of CME events, ensuring high-quality live in-person and virtual activities delivery. This role involves logistics management, vendor coordination, budget tracking, and effective communication with diverse stakeholders. Candidates must reside within a reasonable driving distance from Stanford University and thrive in a collaborative, fast-paced environment.
PART TIME
20-25 hours a week
Hybrid
Shift timing/schedule: Day-time shift; may vary based on the activities assigned. Occasional evening or weekend work will be required. May involve travel to off-site locations for events.
Responsibilities:
Plan and manage CME events, including:
Live, in-person conferences
Virtual webinars and activities
Full-day educational events
Oversee event logistics such as registration, attendee tracking, presentation material preparation, and pre-and post-event evaluations.
Lead planning meetings with faculty; document action items and decisions.
Coordinate vendor services (e.g., catering, A/V support, venue setup).
Provide on-site support during events to ensure smooth execution.
Research and recommend event locations; evaluate alternatives as needed.
Track invoices, receipts, and budgets, assisting with monthly reconciliation.
• Requirements:
Top 3 requirements to hire?
The candidate is no further than ~30-40 miles from 1520 Page Mill Rd.
Demonstrated and recent experience planning and executing events managing the logistics, specifically non-wedding events (i.e., conferences, and seminars).
Knowledge of Microsoft Office Suite and other online document.
Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented.
Education and Experience
Minimum of four years of relevant experience or combination of education and experience.
Bachelor's degree preferred; marketing and communication background a plus.
Knowledge, Skills, and Abilities
Excellent written and oral communication skills
Demonstrated success in planning events
Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines
Ability to work independently and as part of a team
Demonstrated ability in problem-solving, taking initiative, judgment, and decision-making
Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented
Knowledge of Microsoft Office Suite and Google Workspace tools.
Ability to interact with a broad spectrum of contributing groups and customers
Physical Requirements:
Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Drive vehicle day and/or night with non-commercial license.
• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Location: Stanford, CA +4305
Duration:5+ Months
Qualifications:
• Description:
The Stanford CME Event Coordinator is responsible for the end-to-end planning and execution of CME events, ensuring high-quality live in-person and virtual activities delivery. This role involves logistics management, vendor coordination, budget tracking, and effective communication with diverse stakeholders. Candidates must reside within a reasonable driving distance from Stanford University and thrive in a collaborative, fast-paced environment.
PART TIME
20-25 hours a week
Hybrid
Shift timing/schedule: Day-time shift; may vary based on the activities assigned. Occasional evening or weekend work will be required. May involve travel to off-site locations for events.
Responsibilities:
Plan and manage CME events, including:
Live, in-person conferences
Virtual webinars and activities
Full-day educational events
Oversee event logistics such as registration, attendee tracking, presentation material preparation, and pre-and post-event evaluations.
Lead planning meetings with faculty; document action items and decisions.
Coordinate vendor services (e.g., catering, A/V support, venue setup).
Provide on-site support during events to ensure smooth execution.
Research and recommend event locations; evaluate alternatives as needed.
Track invoices, receipts, and budgets, assisting with monthly reconciliation.
• Requirements:
Top 3 requirements to hire?
The candidate is no further than ~30-40 miles from 1520 Page Mill Rd.
Demonstrated and recent experience planning and executing events managing the logistics, specifically non-wedding events (i.e., conferences, and seminars).
Knowledge of Microsoft Office Suite and other online document.
Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented.
Education and Experience
Minimum of four years of relevant experience or combination of education and experience.
Bachelor's degree preferred; marketing and communication background a plus.
Knowledge, Skills, and Abilities
Excellent written and oral communication skills
Demonstrated success in planning events
Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines
Ability to work independently and as part of a team
Demonstrated ability in problem-solving, taking initiative, judgment, and decision-making
Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented
Knowledge of Microsoft Office Suite and Google Workspace tools.
Ability to interact with a broad spectrum of contributing groups and customers
Physical Requirements:
Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Drive vehicle day and/or night with non-commercial license.
• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
💡 Quick Summary
Seeking a career-building opportunity? The Event Coordinator position is now open for candidates interested in the Event Management Jobs sector. This role in Palo Alto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
