Event Coordinator
Job highlights
Identified by Google from the original job post
Qualifications
This candidate will have a four-year college degree with 1-2 years of experience in events
Four-year college degree required with 1-2 years of experience and/or equivalent related experience in event management
Knowledge of learn event planning processes
Excellent organizational, planning, and interpersonal skills
Excellent customer service skills
Excellent verbal and written communication skills
Ability to work under limited supervision and to interact with all levels of staff
Ability to prioritize multiple projects
Ability to understand business and billing processes
Experience and ability to work in a team environment
Must be creative and self-motivated
Ability to problem solve and develop effective solutions
Experience in internal process improvement in an organization
Able to work a flexible schedule, which may include some evenings and weekends
Responsibilities
Oversee and coordinate the scheduling of facilities and services for both on and off-campus organizations
Serve as primary contact and representative to outside organizations
Work with groups from the beginning of the planning process to the completion of the event
Keep clients informed regarding the set-up specifications, insurance requirements and other relevant details pertaining to their event
Guide clients in the preparation of events by interpreting and explaining provisions, policies and procedures
Create computer-generated diagrams for events needing special setups and arrangements
Quote cost estimates for events with the Director
Serve as primary liaison between clients, Facilities Management and Catering services
Facilitate weekly logistics, planning, organizational, event/operation and facility meetings
Provide clear and timely communication of detailed requirements to operational departments
Keep an accurate inventory of department furniture, linens, tents, staging, etc
and locations in the database
Coordinate and create contracts
Supervise administrative office staff that assists with the scheduling and event processing
Oversee set-up crew to ensure that the daily set-up sheet is correct and understood
Job description
• NO C2C*
• Must be commutable to Swarthmore, PA 5x a week*
Robert Half has a client seeking an Event Coordinator commutable to Swarthmore, PA 5x a week (M-F). This is a 6-month contract opportunity.
This candidate will have a four-year college degree with 1-2 years of experience in events.
Responsibilities include:
• Oversee and coordinate the scheduling of facilities and services for both on and off-campus organizations
• Serve as primary contact and representative to outside organizations
• Work with groups from the beginning of the planning process to the completion of the event
• Keep clients informed regarding the set-up specifications, insurance requirements and other relevant details pertaining to their event
• Guide clients in the preparation of events by interpreting and explaining provisions, policies and procedures
• Create computer-generated diagrams for events needing special setups and arrangements
• Quote cost estimates for events with the Director
• Serve as primary liaison between clients, Facilities Management and Catering services
• Facilitate weekly logistics, planning, organizational, event/operation and facility meetings
• Provide clear and timely communication of detailed requirements to operational departments
• Keep an accurate inventory of department furniture, linens, tents, staging, etc. and locations in the database
• Coordinate and create contracts
• Supervise administrative office staff that assists with the scheduling and event processing
• Oversee set-up crew to ensure that the daily set-up sheet is correct and understood
Qualifications include:
• Four-year college degree required with 1-2 years of experience and/or equivalent related experience in event management
• Knowledge of learn event planning processes
• Knowledge of computer scheduling software and hardware, 25 Live (Swat Central) or similar software for scheduling is preferred
• Excellent organizational, planning, and interpersonal skills
• Excellent customer service skills
• Excellent verbal and written communication skills
• Ability to work under limited supervision and to interact with all levels of staff
• Ability to prioritize multiple projects
• Ability to understand business and billing processes
• Experience and ability to work in a team environment
• Must be creative and self-motivated
• Ability to problem solve and develop effective solutions
• Experience in internal process improvement in an organization
• Able to work a flexible schedule, which may include some evenings and weekends