Event Logistics Executive

Location

Matunga, Mumbai, Maharashtra

Full job description

Job Type: Full-Time

About Us: We are a dynamic team dedicated to organizing high-impact events in the Biotech and Biopharma space. Our events bring together industry sponsors, top and mid-level executives, students, early-stage executives, and startups. We host conferences and hands-on training workshops focused on skill development.

Job Description:

Position Overview: We are seeking a proactive Logistics Coordinator to manage the logistics of pre and post-event activities. This role involves scouting locations, detailing discussions with venue teams, and coordinating with the event team and manager to ensure all necessary details are covered.

Key Responsibilities:

Location Scouting:

● Identify and evaluate potential event locations.

● Conduct site visits and assess suitability for events.

● Negotiate terms and agreements with venue teams.

Event Planning:

● List out all logistical details and requirements for events.

● Coordinate with the event manager and team to gather necessary information.

● Develop and maintain detailed event checklists.

Coordination & Communication:

● Liaise with venue teams to ensure all arrangements are in place.

● Communicate effectively with internal teams and external partners.

● Provide support and guidance to team members and event participants.

Pre and Post-Event Logistics:

● Manage the setup and breakdown of event venues.

● Ensure all logistical aspects are handled smoothly before, during, and after events.

● Address any issues that arise promptly and efficiently.

Additional Skills (Preferred):

● Strong organizational and multitasking abilities.

● Excellent problem-solving and negotiation skills.

● Proficiency in event management software and tools.

● Ability to work in a fast-paced, dynamic environment.

Qualifications:

● Bachelor's degree in Event Management, Logistics, Business Administration, or a related field.

● Proven experience in logistics or event coordination roles.

● Strong communication and interpersonal skills.

● Attention to detail and ability to manage multiple tasks simultaneously.

● Proficiency in Microsoft Office Suite and event management software.

What We Offer:

Competitive salary and benefits package.

Opportunity to work with a diverse and talented team.

Chance to make a significant impact in the Biotech and Biopharma industry.

Professional development and growth opportunities.

Job Type: Full-time

Work Location: In person