Job Description
The University of Central Florida is seeking an experienced Event Manager I to join the Advancement & Partnerships team. The successful candidate will be responsible for planning and executing high-profile events at the UCF Alumni Center, ensuring seamless coordination, client satisfaction, and operational excellence.
Key Responsibilities:
Coordinate event logistics from setup to breakdown, ensuring adherence to layout and client needs.
Schedule client planning meetings, building tours, and vendor consultations, and oversee AV setup/testing.
Manage contracts, invoices, and event quotes for external events.
Serve as facility manager, addressing client requests and troubleshooting issues in real-time to ensure smooth event execution.
Special Event Support:
Support the Senior Director of Alumni Operations in organizing and executing 7-8 Alumni Indoor Tailgates, including staffing, logistics, layout design, and vendor coordination.
Assist in managing Regalia Distributions three times per year, coordinating over 50 staff members and supervising the event setup.
Program Development and Supervision:
Oversee the Knight Wall Program to engage alumni and community members, manage invoice tracking, and coordinate brick installation.
Supervise the daily activities and bi-weekly schedules of federal work-study students, ensuring effective shift management and event support.
Event Setup and Facility Operations:
Supervise event setup/breakdowns and submit payment authorizations for equipment, venue upgrades, and related facility needs.
Maintain proficiency in the venue's event management system (EMS Lite 8.0) to ensure smooth scheduling and operations.
Key Responsibilities:
Coordinate event logistics from setup to breakdown, ensuring adherence to layout and client needs.
Schedule client planning meetings, building tours, and vendor consultations, and oversee AV setup/testing.
Manage contracts, invoices, and event quotes for external events.
Serve as facility manager, addressing client requests and troubleshooting issues in real-time to ensure smooth event execution.
Special Event Support:
Support the Senior Director of Alumni Operations in organizing and executing 7-8 Alumni Indoor Tailgates, including staffing, logistics, layout design, and vendor coordination.
Assist in managing Regalia Distributions three times per year, coordinating over 50 staff members and supervising the event setup.
Program Development and Supervision:
Oversee the Knight Wall Program to engage alumni and community members, manage invoice tracking, and coordinate brick installation.
Supervise the daily activities and bi-weekly schedules of federal work-study students, ensuring effective shift management and event support.
Event Setup and Facility Operations:
Supervise event setup/breakdowns and submit payment authorizations for equipment, venue upgrades, and related facility needs.
Maintain proficiency in the venue's event management system (EMS Lite 8.0) to ensure smooth scheduling and operations.
💡 Quick Summary
Seeking a career-building opportunity? The Event Manager position is now open for candidates interested in the Event Management Jobs sector. This role in Orlando offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.