Event Operation Lead/Coordinator

Contract Duration: 06 Months

Event location: Singapore

Working hours: Asia Pacific (flexible)

Years of experience in event management: At least 4-8

Experience in countries: India, Singapore (preferred), other geographies

Mode of Work: Hybrid (majorly WFH but is required to travel overseas for work)

Skill sets:

• Event operations and logistics

• F&B planning

• Communication and interpersonal skills

• Attention to detail & flexibility

• Time and project management

• Hospitality and vendor management

• Event negotiation skills

• Venue management system skills

Job description:

• Serve as primary hotel contact for operational program elements, exclusive of accommodations

• Design and deliver event F&B program for global audience

• Devise varied and nutritious menus for all meals; ensure vegan, vegetarian options; provide local & sustainable options as available

• Allocate and confirm set requirements for program & side meeting needs using BCG Event Manager Tool

• Attend site visits and pre-cons

• Work with security team to ensure appropriate coverage for meeting

• Provide content needed for mobile app

• Manage onsite FB and room setup changes, updates directly with hotel

• Generate list of meeting room, FB charge backs needed (side meetings, etc)

• Ensure efficient guest movement during meeting (lunch, breakouts, return to plenary, etc.)

• Reconcile post meeting hotel invoicing and metrics: FAB, Room checker, session headcounts, FB headcounts, comparisons of BEOSs (incl. and additional staffing charges)

• Collaborate with Ops lead & Experience Design for signage recommendations/needs