Job Description
Full–time
No Degree Mentioned
Apply on LinkedIn
Apply on Job Referral
Apply on Jobrapido.com
Job description
About Vegan First & Ekatva Festival
Vegan First is India’s leading platform for conscious living, building a powerful ecosystem through media, festivals, conferences, and brand partnerships.
Our flagship IP, Ekatva Festival, is a celebration of conscious culture, creativity, and community — bringing together music, food, design, sustainability, and meaningful experiences.
Alongside Ekatva, we also produce conferences, brand experiences, and content-led campaigns. Another flagship IP is the Vegan India Conference.
Operations is the backbone of everything we do — and this role will play a central part in executing and scaling our experiences.
Role Overview
We are looking for a Lead – Event Operations who will own the end-to-end execution of our festivals, conferences, and experiential events, while also ensuring smooth internal operational functioning of the company.
You will be responsible for ensuring that:
• Festivals execute seamlessly from planning to on-ground delivery
• Sponsors, exhibitors, and partners have a smooth, premium experience
• Internal teams operate with clarity, structure, and efficiency
• Budgets, timelines, and deliverables are managed effectively
Your mission is to ensure our events run flawlessly while helping build strong operational systems for the company.
Key Responsibilities
1. Festival & Event Operations (Primary Responsibility)
Lead end-to-end operations for Ekatva Festival, Vegan India Conference, and other IPs.
Planning & Pre-Production
• Create detailed project plans, timelines, and trackers for each event
• Build and manage operational budgets
• Design site layouts including stalls, stages, installations, and experience zones
• Coordinate timelines across sales, marketing, content, and curation teams
• Identify, onboard, and manage vendors across production, fabrication, logistics, and technical
Sponsor, Partner & Exhibitor Management
• Manage onboarding and operations of exhibitors, sponsors, and partners
• Ensure seamless partner experience from onboarding to execution
• Coordinate sponsor branding, stalls, and deliverables
• Ensure commitments made by sales team are executed properly
On-Ground Production & Execution
• Lead venue setup, fabrication, and production
• Manage technical teams including sound, light, stage, fabrication, and logistics
• Supervise vendors, volunteers, and on-ground teams
• Ensure smooth execution across all operational aspects
• Handle real-time problem solving during events
Post-Event
• Manage vendor closures and payment coordination
• Prepare operational reports and insights
• Identify improvements for future events
2. Company Operations (Year-Round Responsibility)
Ensure smooth and efficient internal operations across teams, beyond event execution.
Operational Tracking & MIS
• Maintain MIS trackers and dashboards across events, sales, partnerships, and content deliverables
• Provide weekly updates to leadership and proactively flag delays or gaps
• Ensure teams are on track with timelines, targets, and commitments
Team Coordination & Execution
• Coordinate across content, sales, marketing, and leadership to ensure smooth execution
• Track internal and client deliverables and ensure timely completion
• Build simple trackers and processes to improve accountability and efficiency
HR, Admin & Process Management
• Coordinate with HR and Admin on onboarding, attendance, and office operations
• Support hiring coordination and team operational readiness
• Create and maintain SOPs and workflows to improve efficiency and fix operational gaps
3. Revenue & Partner Delivery Support
Support revenue execution and partner satisfaction.
• Ensure smooth execution of sponsor and exhibitor deliverables
• Coordinate ticketing operations and reporting
• Work with sales team to ensure seamless handover and execution
• Support profitability through efficient vendor and cost management
4. Vendor & Financial Coordination
Ensure financial discipline and vendor management.
• Track event budgets and expenses
• Maintain vendor contracts and payment trackers
• Coordinate invoices and payments with finance team
• Negotiate vendors for best value and efficiency
5. Team & Stakeholder Coordination
• Coordinate cross-functional teams across events and content
• Support hiring and management of freelancers and volunteers
• Ensure alignment and accountability across teams
Key Performance Indicators (KPIs)
Success in this role will be measured by:
Event Execution
• Smooth and professional execution of festivals and events
• Sponsor, partner, and exhibitor satisfaction
Operational Efficiency
• Strong internal coordination and execution discipline
• Reduced operational issues and delays
Financial Discipline
• Budget adherence
• Vendor and cost efficiency
Ideal Candidate Profile
Experience
• 7+ years experience in event operations, festival management, or experiential companies
• Proven experience managing large-format events, festivals, or conferences
• Experience working in fast-paced teams preferred
Skills
• Strong project management and execution ability
• Excellent vendor and partner management skills
• Strong budgeting and coordination ability
• Ability to manage multiple projects simultaneously
Must-Have Traits
• Highly organized and detail-oriented
• Hands-on and execution-focused
• Calm under pressure
• Strong ownership mindset
• Able to bring structure to fast-moving environments
• Strong communication and coordination skills
Location: This role is for Mumbai-based candidates only.
No Degree Mentioned
Apply on LinkedIn
Apply on Job Referral
Apply on Jobrapido.com
Job description
About Vegan First & Ekatva Festival
Vegan First is India’s leading platform for conscious living, building a powerful ecosystem through media, festivals, conferences, and brand partnerships.
Our flagship IP, Ekatva Festival, is a celebration of conscious culture, creativity, and community — bringing together music, food, design, sustainability, and meaningful experiences.
Alongside Ekatva, we also produce conferences, brand experiences, and content-led campaigns. Another flagship IP is the Vegan India Conference.
Operations is the backbone of everything we do — and this role will play a central part in executing and scaling our experiences.
Role Overview
We are looking for a Lead – Event Operations who will own the end-to-end execution of our festivals, conferences, and experiential events, while also ensuring smooth internal operational functioning of the company.
You will be responsible for ensuring that:
• Festivals execute seamlessly from planning to on-ground delivery
• Sponsors, exhibitors, and partners have a smooth, premium experience
• Internal teams operate with clarity, structure, and efficiency
• Budgets, timelines, and deliverables are managed effectively
Your mission is to ensure our events run flawlessly while helping build strong operational systems for the company.
Key Responsibilities
1. Festival & Event Operations (Primary Responsibility)
Lead end-to-end operations for Ekatva Festival, Vegan India Conference, and other IPs.
Planning & Pre-Production
• Create detailed project plans, timelines, and trackers for each event
• Build and manage operational budgets
• Design site layouts including stalls, stages, installations, and experience zones
• Coordinate timelines across sales, marketing, content, and curation teams
• Identify, onboard, and manage vendors across production, fabrication, logistics, and technical
Sponsor, Partner & Exhibitor Management
• Manage onboarding and operations of exhibitors, sponsors, and partners
• Ensure seamless partner experience from onboarding to execution
• Coordinate sponsor branding, stalls, and deliverables
• Ensure commitments made by sales team are executed properly
On-Ground Production & Execution
• Lead venue setup, fabrication, and production
• Manage technical teams including sound, light, stage, fabrication, and logistics
• Supervise vendors, volunteers, and on-ground teams
• Ensure smooth execution across all operational aspects
• Handle real-time problem solving during events
Post-Event
• Manage vendor closures and payment coordination
• Prepare operational reports and insights
• Identify improvements for future events
2. Company Operations (Year-Round Responsibility)
Ensure smooth and efficient internal operations across teams, beyond event execution.
Operational Tracking & MIS
• Maintain MIS trackers and dashboards across events, sales, partnerships, and content deliverables
• Provide weekly updates to leadership and proactively flag delays or gaps
• Ensure teams are on track with timelines, targets, and commitments
Team Coordination & Execution
• Coordinate across content, sales, marketing, and leadership to ensure smooth execution
• Track internal and client deliverables and ensure timely completion
• Build simple trackers and processes to improve accountability and efficiency
HR, Admin & Process Management
• Coordinate with HR and Admin on onboarding, attendance, and office operations
• Support hiring coordination and team operational readiness
• Create and maintain SOPs and workflows to improve efficiency and fix operational gaps
3. Revenue & Partner Delivery Support
Support revenue execution and partner satisfaction.
• Ensure smooth execution of sponsor and exhibitor deliverables
• Coordinate ticketing operations and reporting
• Work with sales team to ensure seamless handover and execution
• Support profitability through efficient vendor and cost management
4. Vendor & Financial Coordination
Ensure financial discipline and vendor management.
• Track event budgets and expenses
• Maintain vendor contracts and payment trackers
• Coordinate invoices and payments with finance team
• Negotiate vendors for best value and efficiency
5. Team & Stakeholder Coordination
• Coordinate cross-functional teams across events and content
• Support hiring and management of freelancers and volunteers
• Ensure alignment and accountability across teams
Key Performance Indicators (KPIs)
Success in this role will be measured by:
Event Execution
• Smooth and professional execution of festivals and events
• Sponsor, partner, and exhibitor satisfaction
Operational Efficiency
• Strong internal coordination and execution discipline
• Reduced operational issues and delays
Financial Discipline
• Budget adherence
• Vendor and cost efficiency
Ideal Candidate Profile
Experience
• 7+ years experience in event operations, festival management, or experiential companies
• Proven experience managing large-format events, festivals, or conferences
• Experience working in fast-paced teams preferred
Skills
• Strong project management and execution ability
• Excellent vendor and partner management skills
• Strong budgeting and coordination ability
• Ability to manage multiple projects simultaneously
Must-Have Traits
• Highly organized and detail-oriented
• Hands-on and execution-focused
• Calm under pressure
• Strong ownership mindset
• Able to bring structure to fast-moving environments
• Strong communication and coordination skills
Location: This role is for Mumbai-based candidates only.
💡 Quick Summary
Seeking a career-building opportunity? The Event Operations Lead position is now open for candidates interested in the Event Management Jobs sector. This role in Mumbai offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Event Management Jobs is a plus.
